Highland Meadows
Community Development District Agenda
August 12, 2025

Highland Meadows
Community Development District

219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526
August 5, 2025
Highland Meadows
Community Development District

Dear Board Members:

A meeting of the Board of Supervisors of the Highland Meadows Community Development District will be held Tuesday, August 12, 2025, at 12:30 PM at the Lake Alfred Public Library, 245 N. Seminole Ave., Lake Alfred, FL 33850.

Those members of the public wishing to attend the meeting can do so using the information below:
Zoom Video Link: https://us06web.zoom.us/j/85935694207
Call-In Information:	1 305 224 1968	Meeting ID: 859 3569 4207
Following is the advance agenda for the meeting:

Roll Call
Public Comment Period
Approval of Minutes of the June 10, 2025 Board of Supervisors Meeting
Consideration of Resolution 2025-09 Adopting the Annual Meeting Schedule for Fiscal Year 2026
Ratification of Agreement for Erosion Repair Services with FLG Service Group
Consideration of Resolution 2025-10 Re-Designating Principal Headquarters and Local Records Office Location
Consideration of Revised Proposal for “No Parking on Curve” Signs
Staff Reports
Attorney
Engineer
Field Manager’s Report
District Manager’s Report
Action Items
Approval of Check Register
Balance Sheet and Income Statement
Other Business
Supervisors Requests
Ethics Training
Adjournment

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MINUTES OF MEETING HIGHLAND MEADOWS
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Highland Meadows Community Development District was held on Tuesday, June 10, 2025, at 12:31 p.m. at the Lake Alfred Public Library, 245 North Seminole Ave., Lake Alfred, Florida.

Present and constituting a quorum:

Cindy Chenowith	Chairperson Headley Oliver joined late by Zoom	Vice Chairperson Eric Chenowith by Zoom	Assistant Secretary
Kevin Serrano	Assistant Secretary
Jason Munoz	Assistant Secretary Also, present were:
Tricia Adams	District Manager, GMS
Meredith Hammock	District Counsel, Kilinski Van Wyk
Alex Makransky	Kilinski Van Wyk
Chace Arrington by Zoom	District Engineer, Dewberry
Joel Blanco	Field Services Manager, GMS

The following is a summary of the discussions and actions taken at the June 10, 2025 Highland Meadows Community Development District’s Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Adams called the meeting to order at 12:31 p.m. Three Board members were in attendance constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Adams stated there were no members of the public present or joining by Zoom.
June 10, 2025	Highland Meadows CDD

THIRD ORDER OF BUSINESS	Public Hearings
Ms. Adams stated there are two public hearings to consider the budget for FY2026 as well as a resolution imposing the assessments and certifying the assessment roll. She asked for a motion to open the public hearings.

Ms. Adams asked for any members of the public that would like to make comment regarding the proposed budget or the proposed assessments. She noted there are no members of the public that want to make comment so asked for a motion to close the public hearings.

Consideration of Resolution 2025-07 Adopting the Fiscal Year 2026 Proposed Budget and Appropriating Funds
Ms. Adams stated approval of this resolution adopts your budget for FY2026 starting October 1, 2025 and ending September 30, 2026. It also appropriates the budget in accordance with the adopted budget and includes provisions for any budget amendments during FY2026. Attached to the resolution as an exhibit is a copy of the approved proposed budget.

Consideration of Resolution 2025-08 Imposing Fiscal Year 2026 Special Assessments and Certifying an Assessment Roll
Ms. Adams stated now that the budget has been adopted it needs to be funded. The proposed way to fund it is with special assessments. These are the maintenance fees that will be on the property tax bill. This resolution authorizes the imposition and collection of your maintenance fee and authorizes collection of your debt service fees which were imposed at the time the bond was issued.
June 10, 2025	Highland Meadows CDD

FOURTH ORDER OF BUSINESS	Approval of Minutes of the April 8, 2025
Board of Supervisors Meeting
Ms. Adams presented the minutes from the April 8, 2025 Board of Supervisors meeting. The minutes have been reviewed by the District Manager and District Counsel. She offered to take any corrections. Ms. Chenowith stated the minutes look good.

FIFTH ORDER OF BUSINESS	Presentation of Fiscal Year 2024 Financial
Audit Report
Ms. Adams stated each year the District is required to undergo an annual independent audit of all of their financial records. This is for the records that ended September 30, 2024. They are scheduled to be filed with the state of Florida by June 30th each year. The letter to the Board of Supervisors is on page 62. It is a clean audit.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hammock reminded Board members that Form 1 is due to be filed electronically by July 1st.

Code of Ethics Presentation
Ms. Hammock stated this will be presented at the end of the meeting.

Engineer
Mr. Arrington didn’t have anything to present but offered to take questions.
June 10, 2025	Highland Meadows CDD

Field Manager’s Report
Mr. Blanco reviewed the Field Manager’s Report on page 99 of the agenda package. Mr. Munoz requested that Joel review CDD property nearby 212 Highland Meadows Place in the back.
*Supervisor Headley Oliver joined the meeting by Zoom.

Proposal for Blue Agave Installation (2)
Mr. Blanco presented a Prince & Sons proposal to install Blue Agave on the chain link fence line. There is a 7-gallon option for $2,200 and a 15-gallon option for $2,400.

Proposal for Installation of “No Curve Parking” Post Toppers
Mr. Blanco reviewed a GMS proposal to install 10 acorn finials on existing “no curve parking” signs for $1,088.59.

District Manager’s Report
Action Items
Ms. Adams stated on page 112 is the Action Items for June 2025.

Approval of Check Register
Ms. Adams presented the check register from March 1st through April 30th totaling
$37,459.37. Following the check register is a detailed run summary. She offered to answer any questions.

June 10, 2025	Highland Meadows CDD

Balance Sheet and Income Statement
Ms. Adams presented the combined balance sheet as well as budget year to date along with the prorated expenses through the end of April 2025. Your combined balance sheet is on page 122.

Presentation of Registered Voters – 394
Ms. Adams stated there are 394 registered voters within the boundaries of the Highland Meadows CDD.

Goals & Objectives
Presentation of Fiscal Year 2025 Authorizing Chair to Execute
Ms. Adams stated its best practice to update the goals and objectives when the annual budget is presented for adoption. Your 2025 goals & objectives that were adopted by the Board last year are being presented for a status update. The District is on track to meet the District’s goals & objectives. She asked the Board to authorize the Chair to approve the final form of the report so it can be posted on the Districts website by December 1st.

Adoption of Fiscal Year 2026 Goals & Objectives
Ms. Adams stated they do have the proposed goals & objectives for FY26. They are repeating the goals & objectives from FY25 in order to meet the new government requirement.

Reminder of Form 1 Filing Deadline – July 1st
Ms. Adams reminded Board members the deadline for filing Form 1 is July 1st.

SEVENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.
June 10, 2025	Highland Meadows CDD

EIGHTH ORDER OF BUSINESS	Supervisor Requests
Ms. Chenowith noted there seem to be issues because the HOA president doesn’t have enough help. She asked if GMS handles HOAs. Ms. Adams stated no. She offered to pass on names of HOA management firms that she is familiar with.
Ms. Hammock provided a Code of Ethics presentation.

NINTH ORDER OF BUSINESS	Adjournment
Ms. Adams asked for a motion to adjourn.

Secretary/Assistant Secretary	Chairman/Vice Chairman

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RESOLUTION 2025-09
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT ADOPTING THE ANNUAL MEETING SCHEDULE FOR FISCAL YEAR 2025/2026; AND PROVIDING FOR AN EFFECTIVE DATE.

Whereas, the Highland Meadows Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated within Polk County, Florida; and
Whereas, the District is required by Section 189.015, Florida Statutes, to file quarterly, semi- annually, or annually a schedule (including date, time, and location) of its regular meetings with local governing authorities; and

Whereas, further, in accordance with the above-referenced statute, the District shall also publish quarterly, semi-annually, or annually the District’s regular meeting schedule in a newspaper of general paid circulation in the county in which the District is located; and
WHEREAS, the Board desires to adopt the Fiscal Year 2025/2026 annual meeting schedule attached as Exhibit A.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT:
SECTION 1. The Fiscal Year 2025/2026 annual meeting schedule attached hereto and incorporated by reference herein as Exhibit A is hereby approved and shall be published in accordance with the requirements of Florida law and also provided to applicable governing authorities.
SECTION 2.   This Resolution shall become effective immediately upon its adoption.

Passed and adopted this 12th day of August 2025.

ATTEST:	HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chairperson, Board of Supervisors
Exhibit A:	Fiscal Year 2025/2026 Annual Meeting Schedule
Exhibit A: Fiscal Year 2025/2026 Annual Meeting Schedule

BOARD OF SUPERVISORS MEETING DATES HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2026
The Board of Supervisors of the Highland Meadows Community Development District will hold their regular meetings for Fiscal Year 2026 at the Lake Alfred Public Library, 245 N Seminole Ave, Lake Alfred, FL 33850 at 12:30 p.m., unless otherwise indicated as follows:

November 4, 2025
February 10, 2026
April 14, 2026
June 9, 2026
August 11, 2026
The meetings are open to the public and will be conducted in accordance with the provision of Florida Law for Community Development Districts. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for these meetings may be obtained from Governmental Management Services - Central Florida, LLC, 219 E. Livingston Street, Orlando, Florida 32801 or by calling (407) 841-5524.

There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (407) 841-5524 at least three (3) business days prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office.

A person who decides to appeal any decision made at the meeting with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

District Manager

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AGREEMENT FOR EROSION REPAIR SERVICES

THIS AGREEMENT (the “Agreement”) is made and entered into this 31st day of July 2025, by and between the following:

Highland Meadows Community Development District, a local unit of
special-purpose government established pursuant to Chapter 190, Florida Statutes, located in the City of Davenport, Florida, with a mailing address of c/o Governmental Management Services – Central Florida, LLC, 219 East Livingston Street, Orlando, Florida 32801 (the “District”); and

FLG SERVICE GROUP LLC, a Florida limited liability company, whose address is 7901 4th Street North, Suite 300, St. Petersburg, Florida 33702 (“Contractor,” and together with the District, the “Parties”).

RECITALS

Whereas, the District was established pursuant to Chapter 190, Florida Statutes, for the purpose of planning, financing, constructing, operating and/or maintaining certain infrastructure improvements; and

WHEREAS, the District has a need to retain an independent contractor to provide the labor and materials necessary to provide erosion repair services for certain areas within the District (the “Work”), as more particularly identified in Exhibit A (the “Property”), attached hereto and incorporated herein by reference; and
Whereas, Contractor represents that it is licensed, qualified and capable of providing the erosion repair services, and desires to contract with the District to do so in accordance with the terms of this Agreement and the District is amenable to the same; and

Whereas, the District and Contractor warrant and agree that they have all right, power and authority to enter into and be bound by this Agreement.

Now, therefore, in consideration of the recitals, agreements, and mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Parties agree as follows:

Section 1.  Recitals. The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Agreement.
Section 2.	Description of Work.

Contractor agrees to provide the items, labor and materials necessary for the provision of erosion repair services for the Property identified at Exhibit A, which is incorporated herein by reference, in accordance with the terms of this Agreement. Specifically, the duties, obligations, and responsibilities of Contractor are to provide
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the materials, equipment, services, and supervision necessary to perform the Work, including but not limited to the following services:
Install, maintain, and remove road closure maintenance of traffic (“MOT”) at Highland Meadows Street; and
Remove and dispose of concrete debris at an offsite location; and
Compact existing earth at bottom of washout (streetside); and
Fill gap in steel sheet pile (rigid foam board Dow extruded polystyrene); and
Install lean-concrete fill (ASAP solution); and
Install earth fill – compacted; and
Install PCC sidewalk, including expansion joint and sealant; and
Install topsoil, shape slopes on both sides of piling, as feasible; and
Install sign with concrete (existing); and
Install sod (but no continuing maintenance).

Contractor shall be solely responsible for the means, manner and methods by which its duties, obligations and responsibilities are met to the satisfaction of the District and in accordance with this Agreement. While providing the Work, Contractor shall assign such staff as may be required, and such staff shall be responsible for coordinating, expediting, and controlling all aspects to assure completion of the Work. Contractor shall use industry best practices and procedures when carrying out the Work.

This Agreement grants to Contractor the right to enter the lands owned by the District that are subject to this Agreement, for those purposes described in this Agreement, and Contractor hereby agrees to comply with all applicable laws, rules, ordinances and regulations affecting the provision of the Work. For those lands that are not owned by the District, but that are nevertheless necessary for Contractor to access to effectuate the terms of this Agreement, the District agrees to procure the necessary authorizations for Contractor’s ingress and egress to the Pond. Prior to the provision of the Work by Contractor, Contractor shall coordinate with the District as to the proper route for ingress and egress to the Pond.
Contractor shall perform all Work in a neat and workmanlike manner. In the event the District in its sole determination, finds that the work of Contractor is not satisfactory to the District, the District shall have the right to immediately terminate this Agreement and will only be responsible for payment of work satisfactorily completed and for materials actually incorporated into the Work.

Contractor shall report directly to the District Engineer (the “Engineer”), who shall serve as the District’s representative. All Work shall be scheduled and coordinated with the Engineer.
Contractor shall use all due care to protect the property of the District, its residents, and landowners from damage. Contractor agrees to commence repair the any damage resulting from Contractor’s provision of the Work within twenty-four (24) hours.

Contractor shall keep the premises and surrounding area free from accumulation of
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waste materials or rubbish caused by operations under the Agreement. At completion of the Work, Contractor shall remove from the site waste materials, rubbish, tools, construction equipment, machinery and surplus materials. If Contractor fails to clean up as provided herein, the District may do so and the cost thereof shall be charged to Contractor.

Section 3.	Compensation.

As compensation for the Work described in this Agreement, the District agrees to pay Contractor the not-to-exceed amount of Forty Thousand Dollars ($40,000), payable upon final completion and acceptance of the Work by the District. Such amount includes all materials and labor for the Work and all items, labor, materials, or otherwise to provide the District the maximum benefits of the Work. Contractor shall invoice the District for the Work actually performed. All invoices are due and payable in accordance with Florida’s Local Government Prompt Payment Act, Sections 218.70 through 218.80, Florida Statutes.

If the District should desire additional work or services not provided herein, Contractor agrees to negotiate in good faith to undertake such additional work or services. Upon successful negotiations, the parties shall agree in writing to a work order, addendum, addenda, or change order to this Agreement, and Contractor shall perform such additional work or services as if described and delineated in this Agreement.

The District may require, as a condition precedent to making any payment to Contractor, that all subcontractors, material men, suppliers or laborers be paid and require evidence, in the form of Lien Releases or partial Waivers of Lien, to be submitted to the District by those subcontractors, material men, suppliers or laborers, and further require that Contractor provide an Affidavit relating to the payment of said indebtedness. Further, the District shall have the right to require, as a condition precedent to making any payment, evidence from Contractor, in a form satisfactory to the District, that any indebtedness of Contractor, as to services to the District, has been paid and that Contractor has met all of the obligations with regard to the withholding and payment of taxes, Social Security payments, Workmen’s Compensation, Unemployment Compensation contributions, and similar payroll deductions from the wages of employees.
Section 4. Acceptance of the Work. Upon completion of the Work, Contractor shall notify the Engineer in writing via email to Rey Malave at rmalave@dewberry.com that the Work has been completed. If the Engineer determines there are deficiencies in the Work, the Engineer shall notify Contractor of such deficiencies and the deficiencies shall be promptly remedied by Contractor. Upon determination by the Engineer that all deficiencies have been remedied, the Work shall be deemed to be accepted.

Section 5.	Term and Termination.

Term. This Agreement shall become effective as of the date first above written and
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shall terminate upon completion of the Work set forth herein and described in any amendment hereto, unless terminated in accordance with the terms of this Agreement.

Termination. The District agrees that Contractor may terminate this Agreement for cause by providing ten (10) days’ written notice of termination to the District; provided, however, that the District shall be provided a reasonable opportunity to cure any failure under this Agreement. Contractor agrees that the District may terminate this Agreement immediately for cause by providing written notice of termination to Contractor. The District shall provide ten (10) days’ written notice of termination without cause. Upon any termination of this Agreement, and as Contractor’s sole and exclusive remedy for any termination hereunder, Contractor shall be entitled to payment for all Work rendered up until the effective termination of this Agreement, subject to whatever claims or off sets the District may have against Contractor.

Section 6.  Warranty. Contractor warrants to the District that all materials furnished under this Agreement shall be new, and that all Work and materials shall be of good quality, free from faults and defects. Contractor shall assign to all manufacturer warranties for materials purchased for purposes of this Agreement to the District upon completion of the Work. Contractor hereby warrants all services and workmanship for one (1) year from acceptance of the Work, provided that this warranty shall not apply to damages caused by acts of God or interference by third parties. Neither final acceptance of the Work, nor final payment therefore, nor any provision of this Agreement shall relieve Contractor of responsibility for defective or deficient materials or services. If any of the services provided under this Agreement are found to be defective, deficient or not in accordance with the Agreement, including specifically all design services contemplated and/or provided hereunder, Contractor shall correct, remove and/or replace such services and/or materials promptly after receipt of a written notice from the District and to correct and pay for any other damage resulting therefrom to District property or the property of landowners within the District such that the District receives the maximum benefit of the completed Work contemplated by this Agreement.
Contractor hereby covenants to the District that it shall perform the services necessary to complete the Work: (i) using its best skill and judgment and in accordance with generally accepted professional and design standards and practices for projects of similar design and complexity as the development occurring within the District; (ii) in compliance with all applicable federal, state, county municipal, building and zoning, land use, environmental, public safety, non-discrimination and disability accessibility laws, codes, ordinances, rules and regulations, including, without limitation, all professional registration (both corporate and individual) for all required basic disciplines that it shall perform; and (iii) in an expeditious and economical manner consistent with the best interest of the District. Contractor hereby covenants to the District that any work product of Contractor shall not call for the use nor infringe any patent, trademark, services mark, copyright or other proprietary interest claimed or held by any person or business entity absent prior written consent from the District.

Section 7.	Insurance.

Contractor shall, at its own expense, maintain insurance during the performance of the
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Work under this Agreement, with limits of liability not less than the following:

Workers’ Compensation	statutory	
General Liability
Bodily Injury (including contractual)	
$1,000,000	
Property Damage (including contractual)	$1,000,000	
Automobile Liability (if applicable)
Bodily Injury and Property Damage	
$1,000,000	

The District and its officers, supervisors, agents, managers, counsel, engineers, staff and representatives (together, “Additional Insureds”) shall be named as additional insured parties on the Commercial General Liability and Automobile Liability policies. Contractor shall furnish the District with a Certificate of Insurance evidencing compliance with this requirement prior to commencing the Work. No certificate shall be acceptable to the District unless it provides that any change or termination within the policy periods of the insurance coverage, as certified, shall not be effective within thirty (30) days of prior written notice to the District. Insurance coverage shall be from a reputable insurance carrier, licensed to conduct business in the State of Florida, shall be considered primary and non-contributory with respect to the Additional Insureds, and shall be endorsed to provide for a waiver of underwriter’s rights of subrogation in favor of the Additional Insureds.

If Contractor fails to have secured and maintained the required insurance, the District has the right (without any obligation to do so, however), to secure such required insurance in which event, Contractor shall pay the cost for that required insurance and shall furnish, upon demand, all information that may be required in connection with the District’s obtaining the required insurance.
Section 8.	Indemnification.

To the fullest extent permitted by law, and in addition to any other obligations of Contractor under this Agreement or otherwise, Contractor, its employees, agents and subcontractors shall defend, hold harmless and indemnify the District and its officers, supervisors, agents, managers, counsel, engineers, staff and representatives (together, “Indemnitees”), from all claims, liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused, in part or in whole, by
(i) the negligent, reckless, or intentionally wrongful misconduct of Contractor, or any employee, agent, subcontractor, or any individual or entity directly or indirectly employed or used by any of them to perform any of the Work, (ii) Contractor’s performance of, or failure to perform, Contractor’s obligations pursuant to this Agreement or any Work or Contractor’s performance of any activities in connection therewith, and (iii) any breach of any warranty, representation, covenant, or agreement made by Contractor in this Agreement or any Work.
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To the extent a limitation is required by law, the obligations under this section shall be limited to no more than One Million Dollars ($1,000,000.00), which amount the District and Contractor agree bears a reasonable commercial relationship to this Agreement. Nothing in this Section is intended to waive or alter any other remedies that the District may have as against the Contractor.

Obligations under this section shall include the payment of all settlements, judgments, damages, liquidated damages, penalties, forfeitures, back pay awards, court costs, arbitration and/or mediation costs, litigation expenses, attorneys’ fees, paralegal fees (incurred in court, out of court, on appeal, or in bankruptcy proceedings), any interest, expenses, damages, penalties, fines, or judgments against the District. Nothing in this Agreement is intended to waive or alter any other remedies that the District may have as against Contractor. The provisions of this Section 8 are independent of, and will not be limited by, any insurance required to be obtained by Contractor pursuant to this Agreement or otherwise obtained by Contractor, and the provisions of this Section 8 survive the expiration or earlier termination of this Agreement with respect to any claims or liability arising in connection with any event occurring prior to such expiration or termination.

Section 9.	Compliance with Governmental Regulation. In performing its
obligations under this Agreement, Contractor and each of its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor shall comply with all applicable laws, ordinances, rules, regulations, and orders of any public or governmental authority having appropriate jurisdiction, including all laws, regulations and rules relating to immigration and/or the status of foreign workers. Contractor shall initiate, maintain, and supervise all safety precautions and programs in connection with its obligations herein. Contractor shall ensure that all of Contractor’s employees, agents, subcontractors or anyone directly or indirectly employed by Contractor observe Contractor's rules and regulations of safety and conduct. Contractor shall take all reasonable precautions for the safety of and shall provide all reasonable protection to prevent damage, injury or loss to all its employees, agents and subcontractors performing its obligations herein and other persons who may be affected, and any material, equipment and other property. Contractor shall remedy all damage or loss to any property caused in whole or in part by Contractor, its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor, or by anyone for whose acts Contractor may be liable. Contractor shall indemnify District for all damage or losses it may incur or be exposed to because of Contractor or any of its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor's failure to comply with the provisions contained herein.
Section 10. Liens and Claims. Contractor shall promptly and properly pay for all labor employed, materials purchased, and equipment hired by it to perform under this Agreement. Contractor shall keep the District’s property free from any materialmen’s or mechanic’s liens and claims or notices in respect to such liens and claims, which arise by reason of Contractor’s performance under this Agreement, and Contractor shall immediately discharge any such claim or lien. In the event that Contractor does not pay or satisfy such claim or lien within three (3) business days after the filing of notice thereof, the District, in addition to any and all other remedies available under this Agreement, may terminate this Agreement to be effective immediately upon
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the giving of notice of termination.

Section 11.	Limitations on Governmental Liability. Nothing in this Agreement
shall be deemed as a waiver of the District’s sovereign immunity or the District’s limits of liability as set forth in Section 768.28, Florida Statutes, or other law, and nothing in this Agreement shall inure to the benefit of any third party for the purpose of allowing any claim which would otherwise be barred under such limitations of liability or by operation of law.

Section 12. No Third-Party Beneficiaries. This Agreement is solely for the benefit of the formal Parties herein and no right or cause of action shall accrue upon or by reason hereof, to or for the benefit of any third party not a formal party hereto. Nothing in this Agreement expressed or implied is intended or shall be construed to confer upon any person or corporation other than the Parties hereto any right, remedy or claim under or by reason of this Agreement or any provisions or conditions hereof; and all provisions, representations, covenants and conditions herein contained shall inure to the sole benefit of and shall be binding upon the Parties hereto and their respective representatives, successors and assigns.

Section 13. Independent Contractor. In all matters relating to this Agreement, Contractor shall be acting as an independent contractor. Neither Contractor nor employees of Contractor, if there are any, are employees of the District under the meaning or application of any Federal or State Unemployment or Insurance Laws or Old Age Laws or otherwise. Contractor agrees to assume all liabilities or obligations imposed by any one or more of such laws with respect to employees of Contractor, if there are any, in the performance of this Agreement. Contractor shall not have any authority to assume or create any obligation, express or implied, on behalf of the District and Contractor shall have no authority to represent the District as an agent, employee, or in any other capacity, unless otherwise set forth in this Agreement.
Section 14 Agreement; Amendments. This instrument shall constitute the final and complete expression of the agreement between the District and Contractor relating to the subject matter of this Agreement. Amendments to and waivers of the provisions contained in this Agreement may be made only by an instrument in writing which is executed by both the District and Contractor.

Section 15. Authorization. The execution of this Agreement has been duly authorized by the appropriate body or official of the District and Contractor, both the District and Contractor have complied with all the requirements of law, and both the District and Contractor have full power and authority to comply with the terms and provisions of this Agreement.

SECTION 16. NOTICES. All notices, requests, consents and other communications under this Agreement (each, a “Notice” and collectively, “Notices”) shall be in writing and shall be hand delivered, mailed by First Class Mail, postage prepaid, or sent overnight delivery service, to the Parties, as follows:

If to the District:	Highland Meadows Community Development District
c/o Governmental Management Services – CF, LLC, 219 East Livingston Street
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Orlando, Florida 32801 Attn: District Manager

With a copy to:	Kilinski | Van Wyk PLLC
517 East College Avenue Tallahassee, Florida 32301
Attn: Highland Meadows CDD, District Counsel

If to Contractor:	FLG Service Group LLC
7901 4th Street North, Suite 300 St. Petersburg, Florida 33702

Except as otherwise provided in this Agreement, any Notice shall be deemed received only upon actual delivery at the address set forth above. Notices delivered after 5:00 p.m. (at the place of delivery) or on a non-business day, shall be deemed received on the next business day. If any time for giving Notice contained in this Agreement would otherwise expire on a non-business day, the Notice period shall be extended to the next succeeding business day. Saturdays, Sundays, and legal holidays recognized by the United States government shall not be regarded as business days. Counsel for District and counsel for Contractor may deliver Notice on behalf of the District and Contractor. Any party or other person to whom Notices are to be sent or copied may notify the other Parties and addressees of any change in name or address to which Notices shall be sent by providing the same on five (5) days’ written notice to the Parties and addressees set forth in this Agreement.

Section 17. Remedies; Enforcement of Agreement. A default by either party under this Agreement shall entitle the other to all remedies available at law or in equity, which may include, but not be limited to, the right of actual damages and/or specific performance. In the event that either the District or Contractor is required to enforce this Agreement by court proceedings or otherwise, then the prevailing party shall be entitled to recover all fees and costs incurred, including reasonable attorneys’ fees and costs for trial, alternative dispute resolution, or appellate proceedings.
Section 18. Controlling Law and Venue. This Agreement and the provisions contained in this Agreement shall be construed, interpreted, and controlled according to the laws of the State of Florida. All actions and disputes shall be brought in the proper court and venue, which shall be Polk County, Florida.

SECTION 19. COMPLIANCE WITH PUBLIC RECORDS LAWS. Contractor understands and agrees that all documents of any kind provided to the District in connection with this Agreement may be public records, and, accordingly, Contractor agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Contractor acknowledges that the designated public records custodian for the District is Governmental Management Services – Central Florida, LLC (“Public Records Custodian”). Among other requirements and to the extent applicable by law, Contractor shall 1) keep and maintain public records required by the District to perform the service; 2) upon request by the Public Records Custodian, provide the District with the requested public records or allow
Docusign Envelope ID: 9AC6DD07-9B10-48F9-A9FD-772D2C1B78C2

the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the contract term and following the contract term if Contractor does not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Contractor’s possession or, alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by Contractor, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 841-5524, RECORDREQUEST@GMSCFL.COM, OR AT 219 EAST LIVINGSTON STREET, ORLANDO, FLORIDA 32801.
Section 20. Severability. The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement, or any part of this Agreement not held to be invalid or unenforceable.

Section 21. Headings for Convenience Only. The descriptive headings in this Agreement are for convenience only and shall neither control nor affect the meaning or construction of any of the provisions of this Agreement.

Section 22. Counterparts. This Agreement may be executed in any number of counterparts, each of which when executed and delivered shall be an original; however, all such counterparts together shall constitute, but one and the same instrument.

Section 23. Negotiation at Arm’s Length. This Agreement has been negotiated fully between the Parties as an arm’s length transaction. The Parties participated fully in the preparation of this Agreement and received the advice of counsel. In the case of a dispute concerning the interpretation of any provision of this Agreement, all Parties are deemed to have drafted, chosen and selected the language, and the doubtful language will not be interpreted or construed against any party.

Section 24. Assignment. Neither the District nor Contractor may assign this Agreement without the prior written approval of the other. Any purported assignment without such approval shall be void.

Section 25. Compliance with E-Verify. Contractor shall comply with and perform all provisions of Section 448.095, Florida Statutes. Accordingly, as a condition precedent to entering into this Agreement, Contractor shall register with and use the United States Department
Docusign Envelope ID: 9AC6DD07-9B10-48F9-A9FD-772D2C1B78C2

of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees. If Contractor anticipates entering into agreements with a subcontractor for the Work, Contractor will not enter into the subcontractor agreement without first receiving an affidavit from the subcontractor regarding compliance with Section 448.095, Florida Statutes, and stating that the subcontractor has registered with and uses the E-Verify system and does not employ, contract with, or subcontract with an unauthorized alien. Contractor shall maintain a copy of such affidavit for the duration of the agreement and provide a copy to the District upon request. Any party may terminate this Agreement or any subcontract hereunder if there is a good faith belief on the part of the terminating party that a contracting party has knowingly violated Section 448.09(1), Florida Statutes. Upon such termination, Contractor shall be liable for any additional costs incurred by the District as a result of the termination. In the event that the District has a good faith belief that a subcontractor has violated Section 448.095, Florida Statutes, but Contractor has otherwise complied with its obligations hereunder, the District shall promptly notify Contractor. Contractor agrees to immediately terminate the agreement with the subcontractor upon notice from the District.

Section 26. Claims for Construction Defects. To the extent any of the Work described herein are classified as construction services, CLAIMS FOR CONSTRUCTION DEFECTS ARE NOT SUBJECT TO THE NOTICE AND CURE PROVISIONS OF CHAPTER 558, FLORIDA STATUTES.

Section 27. Foreign Influence. Contractor understands that under Section 286.101, Florida Statutes, that Contractor must disclose any current or prior interest, any contact with, or any grant or gift from a foreign country of concern as that term is defined within the above referenced statute.
Section 28. Scrutinized Companies Statement. In accordance with Section 287.135, Florida Statutes, Contractor represents that in entering into this Agreement, neither it nor any of its officers, directors, executives, partners, shareholders, members, or agents is on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies that Boycott Israel List created pursuant to Sections 215.4725 and 215.473, Florida Statutes, and in the event such status changes, Contractor shall immediately notify the District. If Contractor is found to have submitted a false statement, has been placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or has been engaged in business operations in Cuba or Syria, or is now or in the future on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel, the District may immediately terminate this Agreement.

Section 29. Anti-Human Trafficking. Contractor certifies, by acceptance of this Agreement, that neither it nor its principals utilize coercion for labor or services as defined in Section 787.06, Florida Statutes. Contractor agrees to execute an affidavit in compliance with Section 787.06(13), Florida Statutes, and acknowledges that if Contractor refuses to sign said affidavit, the District may terminate this Agreement immediately.

Section 30. Public Entity Crimes. Contractor represents that in entering into this Agreement, Contractor has not been placed on the convicted vendor list as described in Section
Docusign Envelope ID: 9AC6DD07-9B10-48F9-A9FD-772D2C1B78C2

287.133(3)(a), Florida Statutes, within the last thirty-six (36) months and, if Contractor is placed on the convicted vendor list, Contractor shall immediately notify the District whereupon this Agreement may be terminated by the District.

In witness whereof, the Parties hereto have executed this Agreement to be effective on the day and year first written above.

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT

Chairperson

FLG SERVICE GROUP LLC

By:  David Gabrielson	
Its:  Authorized Person	

Exhibit A: Property
Docusign Envelope ID: 9AC6DD07-9B10-48F9-A9FD-772D2C1B78C2

Exhibit A Property

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RESOLUTION 2025-10
A RESOLUTION BY THE BOARD OF SUPERVISORS OF THE HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT	RE-DESIGNATING	THE	PRINCIPAL HEADQUARTERS OF THE DISTRICT; RE-DESIGNATING THE LOCATION OF THE LOCAL DISTRICT RECORDS OFFICE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Highland Meadows Community Development District (“District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Davenport, Polk County, Florida; and

WHEREAS, the District desires to specify the location of the District’s principal headquarters for the purpose of establishing proper venue under the common law home venue privilege applicable to the District; and
WHEREAS, the District is statutorily required to designate a local district records office location for the purposes of affording citizens the ability to access the District’s records, promoting the disclosure of matters undertaken by the District, and ensuring that the public is informed of the activities of the District in accordance with Chapter 119 and Section 190.006(7), Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT:
SECTION 1. The District’s principal headquarters for the purpose of establishing proper venue shall be located at 	, within Polk County, Florida.

SECTION 2. The	District’s	local	records	office	shall	be	located	at
	.
SECTION 3. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 12TH DAY OF AUGUST 2025.

ATTEST:	HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson / Vice Chairperson Board of Supervisors

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Invoice #: 403	Invoice Date: 07/31/2025

	Governmental Management Services - CF	
Maintenance Services Phone: 407-201-1514
Email: Csmith@gmscfl.com	

Bill To/District
Highland Meadows CDD	Prepared By:
Governmental Management Services- CF, LLC
219 E. Livingston Street Orlando, FL 32801	
Job name and Description		
Job Name: Installation of (10) “No Parking on Curves at Anytime” and (10) “Violators will be Towed at Owner’s Expense” Supplemental Signs on Existing Posts on Curved Areas.
Description: Removal and Replacement of (10) Previously Installed Signs on Existing Posts on Curved Areas. Installing (20) MUTCD Compliant Signs–10 “No Parking on Curves at Anytime” and 10 Violators will be Towed at Owner’s Expense” Supplemental Signs		

Qty	Description	Unit Price	Line Total	
				
4	Labor	$50.00	$200	
1	Mobilization	$65.00	$65	
	Equipment	$35	$35	
20	Materials	$967.18		
	50% Discount on Material Costs	
-	$483.59	$483.59	

	(Total shows discounted priced reflected)			
Total Due:	$783.59			
Thank you for your business! Client Signature: 	

GOVERNMENTAL MANAGEMENT SERVICES 2024 | Invoice
Example of Proposed No Parking on Curves Signage

Dimension for “No Parking on Curves at Anytime”: 18”
Dimension for "Violators will be Towed at Owner’s Expense”: 12 x 6”
NOTES AND LEGEND
PCP - PERMANENT CONTIIOI. POINT - SET
NAILANDDISl<"PCPLB-7001"-UNLESS0THERVIISENOTEO
(8l PRM-f>t:RMMIENTRITERENCEMONUMENT- SET 4"x4·coNCRETEMONl)MENTAN0CAP"PRMLB-7001"
FC!.A   -FOIJJ<0CONC!l:ETEMONUMENTASN0T£0
BEAAINGS BASED ON THE NORTH BOUNDARY Of' TRACTS 15 ANO 16 BtlNGASSl)MEON-B9'5J'2S"-EBETWEENfOUN0flELDMONIJMENTATION
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HIGHLAND	MEADOWS  PHASE  ONE
A REPLAT OF TRACTS 3 THRU 5, 12 THRU 16 AND A PORTION OF TRACT 17, FLORIDA DEVELOPMENT COMPANY, AS RECORDED IN PLAT BOOK 3, PAGE 60 OF THE PUBLIC RECORDS OF POLK COUNTY, FLORIDA IN SECTION 09, TOWNSHIP 27
SOUTH, RANGE 27 EAST, CITY OF DAVENPORT, POLK COUNTY, STATE OF FLORIDA
POINT OF BEGINNING	e_?":"
PLAT BOOK _1?_
SHEET 2 OF 2

GRAPHIC SCALE I"= 80'
Flll  •FOUNDIR0NROO

SURVEYOR'S NOTES:

TNISPLATISBASEDONARECENTSlJR\/EYMAOiUNDERMYDIRECTIONAN0	I
SlJP£R'1SIONINCOMPLIANC{\11m+CHAPIERl77,Fl.ORIDASTATUTES

P.C.P.'SSETIN AN IMP!J!,10USSURFACE AAE AP.K.-NAILAN0 DISC "LB-7001" - l)NLESS 0TNERVo\SE NOTED
LAN0SINTttE,1CINITYorTHEDRAINAGE/RET(NTIONAAEASANDSWA1.ESMAY
?/l:??C?T'kii?ci'.r?y.,.?}rt???:&n::u=   COOOrnONS DECREASE

AllPl.ATlt:()l)TlUfYEASEMtNTSSHAlLALS0BE EASEMENTSFOOTI,E CONSTRUCTION, INSTAllATION, MAINTEt!ANCE, AND ?RATION or CABLE TELE.1SIONSER,1C[SINACCOROANCEII\THflORI0ASTATUTEl77.D91(28)
-----S8-9"?'5B"-E  662.30'
POINT OF COMMENCEMENT
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Red areas are designated No Curb Parking Zones
-	-	?	-	-	COUNTYROADS47 -	-

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™E DEVELOPER SHA!..L BE RESPONSIBLE FOO TNE MAINTENANCE or All TRACTSUNTILSUC>ITIMEASTHETRACTISCON\/E'rt:0T0AC0L0lll)NITY   DE\/ELQPi,jEOIT DISTRICT 'lo!TH JJRISOICllON OVER THE LANDS 0ESCRl?EO I?
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STATE OF FLORIDAAUTI-!ORIZATION FOR SURVEYING ANO MAPPING 8USINE55 • L8 7001
KENNEn-. W. n-.OMPSON REGISTRATION NO. '4080
NOTES AND LEGEND
PCP - PERld?EHT CONTROi. POINT - SET
WJL?OO!S>( "?CPU!-7'?•"-UNLESSOTHERWISEHOTI:0
r8I :?1,1x ?-?1t?&i:TM?EN??E,.;;'??o;R? ?m4·
HIGHLAND
MEADOWS	PHASE	TWO
PLAT BOOK 	j_jL
SHEET 2 OF 2
PAGE
FCM - FOUND CONCRETE Mot,UldENT ? NOTED

E0RNCS B>SEI) OIi ?Ttt OOJIICW(f Of S[Cll)!I 9 6tlHG I.SSJJMEII s-w:>e'51l"-E tlEl'll'EEN
ftl(JNOfU[ll,l()Hl,tlO,!AfflN
@, ~•.CUR\IE-SC[CUR\IEOATA
A REPLAT OF TRACTS 17 THAU 20, 29 THRU 32 AND A PORTION OF TRACTS 14 THRU 16, FLORIDA DEVELOPMENT COMPANY, AS RECORDED IN PLAT BOOK 3, PAGE 60 OF THE PUBLIC RECORDS OF POLK COUNTY, FLORIDA IN SECTION 09, TOWNSHIP 27 SOUTH, RANGE 27 EAST, CITY OF DAVENPORT, POLK COUNTY, STATE OF FLORIDA

-?	GRAPHIC SCALE I"= 80'
SEE SHEET I OF 2 FOR
?AO) : ???RUN[	BOUNDARY PERIMETER
??Rl : ?i_°_::;??"'-	DIMENSIONS AND
P<l/PGS• PAGE/PAGES	SECTION TIES
SURVEYOR'S NOTES:
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TRACT "A'" DRAINAGE
/RETENTION & WETLANDS \ llll-10  ?-,,  PRESERVATION AREA  •

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?w=,T_LA_N_D_S_P_RE_s,-R-VA_TI_O_N AREA N_O_T_E	?
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FLOOD HAZARD WARNING:
MS PROTI'IIY MAY Pf '>OM:CI 10 f1.0C.{1HG YOO <;1/ro..D CO/TACT TH[ afl' IT o,_, »fJ081	THE (AT[$!
t."fc»l?•TION ? Fl.000 D.fVATIOIS ?D AESTRICIX:t<S B(f(JRE: M,OONG Pl.MIS fc»l 1/tS PROl'ERT'I', E\IEH ME[fflG THE
an IT O•?rs STAl<DI.ROS CQS	IIP!W\(ILNTS $1..Qt AS S™-"CltllES. DRI\IEH'rS,
'"	='?· .J.	ll""-1--"'"-L-"""..l:E:::;;
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l)ISPI.AT,ASRCCOROCOIIIISGR.oP!tefORll,ISTHEOffiCll,j_O(P,cTl(lNITTHE9JBOIY.(:(l)l-"'DSl)[SCR!OC0H[REII
:T?THE??:.!y?T????T.
I	I	FLORIDA DEVELO,MENT CO. TRACT
PLAT BOOK 31 PAGES 60-63
SU??ThiRl??.NJ?:54
KENNETHW. THOMPSON REGISTAATIONNO.1080

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!!"#$%& "

This item will be provided under separate cover

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!!"#$%& i
Highland Meadows CDD Action Items
August 2025				
Date Assigned	Item	Entity or Person(s) Responsible	Status	
09.15.2023	Identify Records Repository in Polk County	District Management	Considering Lake Alfred Library.	
09.15.2023	Review CDD property Tract B in vicinity of 127 Highland Meadows Ct to determine if additional sod should be installed or seeded to deter erosion	Field Manager Joel Blanco	Slope remains stable. Seeding being scheduled with landscape service provider during rainy season.	
11.17.2023	Identify construction plan for boundary property in the vicinity of Highland Meadows Place cul de sac	District Engineer Rey Malave and Chace Arrington	Depending on the construction plans, a proposal for a vegetated/landscape border may be presented at a future meeting (the vegetated border would be a Field Management issue).
Field staff providing photographs of nearby community and white vinyl fence for Board review 08.12.2025.	
11.17.2023	Ethics Training	Board Members	Ongoing - for FY2025, will be scheduled as part of regular meeting schedule.
First 2025 ethics training completed 06.10.2025 Second ethics training scheduled 08.12.2025.	
11.17.2023	Send CDD Meeting Notice to HOA Manager	District Management/Recording Secretary	Ongoing - for electronic mail distribution to promote attendance at CDD Board Meetings.	
05.03.2024	Update rough costs for milling and resurfacing roads	District Engineer Rey Malave and Chace Arrington	Estimated $630,000.	
08.23.2024	Review roadway at Highland Meadows Ct	Engineer Chace Arrington and Field Manager Joel Blanco	Dip in road is being monitored. Seems stable.	
11.12.2024	Amend and Restate Parking Rules		Public Hearing completed 02.11.2025. Proposal for sign post approved 02.11.2025. Signposts installed April 2025.
Parking Rules mailed notice sent to property owners.
Vegetated medians at community entrances painting touched up.
Signs being further evaluated for compliance with MUTCD.
Board approved decorative acorn finials for signs 06.10.2025.
Revised signage installation proposal to be considered 08.12.2025.	

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Highland Meadows
COMMUNITY DEVELOPMENT DISTRICT

Fiscal Year 2025
Check Register

Date	check #'s		Amount		

5/1-5/31	
100191-100194			
$12,810.33	
6/1-6/30	100195-100205			$24,258.92	
7/1-7/31	100206-100207			$6,655.02	
	TOTAL	$		43,724.27	
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	8/04/25	PAGE	1
*** CHECK DATES 05/01/2025 - 07/31/2025 ***	HIGHLAND MEADOWS - GENERAL
BANK A HIGHLAND MEADOWS GF
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS
5/19/25 00001	3/31/25 51	202503 320-53800-49000
SIDEWALK MAINTENANCE
3/31/25 52	202503 320-53800-49000
REPAINT CURBS
5/01/25 53	202505 310-51300-34000
MAY 25 - MGMT FEES
5/01/25 53	202505 310-51300-49500
MAY 25 - WEBSITE ADMIN
5/01/25 53	202505 310-51300-35100
MAY 25 - IT
5/01/25 53	202505 310-51300-31300
MAY 25 - DISSEMINATION
5/01/25 53	202505 310-51300-51000
MAY 25 - OFFICE SUPPLIES 5/01/25 53	202505 310-51300-42000
MAY 25 - POSTAGE
5/01/25 53	202505 310-51300-42500
MAY 25 - COPIES
5/01/25 54	202505 320-53800-34000
MAY 25 - FIELD MANAGEMENT
GMS - CENTRAL FLORIDA, LLC	8,135.66 100191
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
5/19/25 00003	5/16/25 12269	202504 310-51300-31500	*	1,931.09
APR 25 - GENERAL COUNSEL
KILINSKI VAN WYK, PLLC	1,931.09 100192
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
5/19/25 00028	5/01/25 17707	202505 320-53800-46200	*	2,660.00
MAY 25 - LANDSCAPE MAINT
5/13/25 17916	202505 320-53800-46500	*	83.61
REPLACE SPRAY

5/19/25 00001	2/01/25	
	2/01/25	
	2/01/25	
	2/01/25	
	2/01/25	
GMS - CENTRAL FLORIDA, LLC	3,991.67 100194
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
6/09/25 00009	5/21/25 22449313 202504 310-51300-31100	*	590.00
APR 25 - ENGINEERING SVCS
DEWBERRY ENGINEERS INC.	590.00 100195
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
HLMD HIGHLAND MEADO PPOWERS
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	8/04/25	PAGE	2
*** CHECK DATES 05/01/2025 - 07/31/2025 ***	HIGHLAND MEADOWS - GENERAL
BANK A HIGHLAND MEADOWS GF
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
6/09/25 00001	4/30/25 55	202504 320-53800-49000	*	2,236.11
PRESSURE WASH MONUMENTS
4/30/25 56	202504 320-53800-49000	*	4,795.00
INST 10 POSTS WITH SIGNS
4/30/25 57	202504 320-53800-49000	*	378.74
REP FENCE/RMV DIRT DRAIN
GMS - CENTRAL FLORIDA, LLC	7,409.85 100196
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
6/09/25 00026	6/01/25 18244	202506 320-53800-46200	*	2,660.00
JUN 25 - LANDSCAPE MAINT
6/09/25 06092025 202506 300-20700-10000	*	2,952.28
TRANSFER OF TAX RECEIPTS
6/01/25 18244	202506 320-53800-46200	V	2,660.00- JUN 25 - LANDSCAPE MAINT
6/09/25 06092025 202506 300-20700-10000	V	2,952.28- TRANSFER OF TAX RECEIPTS
HIGHLAND MEADOWS CDD	.00 100197
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
6/09/25 00026	6/09/25 06092025 202506 300-20700-10000	*	2,952.28
TRANSFER OF TAX RECEIPTS
HIGHLAND MEADOWS CDD	2,952.28 100198
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
6/09/25 00028	6/01/25 18244	202506 320-53800-46200	*	2,660.00
JUN 25 - LANDSCAPE MAINT
- - - - - - - - - - - - - - - - - - - -
6/17/25 00019	6/10/25 REPL 500 202506
REPLC CK 50012
6/10/25 REPL 500 202506
REPLC CK 50012
2,660.00 100199
- - - - - - - -
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	8/04/25	PAGE	3
*** CHECK DATES 05/01/2025 - 07/31/2025 ***	HIGHLAND MEADOWS - GENERAL
BANK A HIGHLAND MEADOWS GF
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
6/01/25 59	202506 310-51300-31300	*	200.00
JUN 25 - DISSEMINATION
GMS - CENTRAL FLORIDA, LLC	3,991.67 100202
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
6/24/25 00026	6/24/25 06242025 202506 300-20700-10000	*	2,026.87
TRANSFER OF TAX RECEIPTS
HIGHLAND MEADOWS CDD	2,026.87 100203
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
6/24/25 00003	6/14/25 12476	202505 310-51300-31500	*	510.50
MAY 25 - GENERAL COUNSEL
KILINSKI VAN WYK, PLLC	510.50 100204
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
6/24/25 00028	6/16/25 18503	202506 320-53800-46500	*	126.05
RPLC SPRAY/NOZZLES/RISERS
PRINCE & SONS INC.	126.05 100205
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
60	202507 320-53800-34000	*	624.00
JUL 25 - FIELD MANAGEMENT
61	202507 310-51300-34000	*	2,916.67
JUL 25 - MGMT FEES
61	202507 310-51300-49500	*	100.00
JUL 25 - WEBSITE ADMIN
61	202507 310-51300-35100	*	150.00
JUL 25 - IT
61	202507 310-51300-31300	*	200.00
JUL 25 - DISSEMINATION
61	202507 310-51300-42500	*	4.35
JUL 25 - COPIES
GMS - CENTRAL FLORIDA, LLC	3,995.02 100206
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/16/25 00028	7/01/25 18772	202507 320-53800-46200	*	2,660.00
JUL 25 - LANDSCAPE MAINT
PRINCE & SONS INC.	2,660.00 100207
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR BANK A	43,724.27
TOTAL FOR REGISTER	43,724.27

HLMD HIGHLAND MEADO PPOWERS

!!"#$%& iii

Highland Meadows
Communlty Development District

Unaudited Financial Reporting
July 31, 2025

Table of Contents

	Balance Sheet

	General Fund

	Reserve Fund

	Debt Service Fund Series 2006

	Month to Month

	Long Term Debt Report

	Assessment Receipt Schedule
Highland Meadows
Community Development District Combined Balance Sheet
July 31, 2025

Assets:
Cash:
Operating Account

$	157,679	$	-	$

-	$	157,679

Investments:
Money Market Account	41,250
Bank of Tampa - ICS	-	-
-	-
-	41,250
-		
Bank of Tampa - ICS Reserve	-	-	-	-		
Series 2006A
Reserve	-	
-	
51,043	- 51,043		
Revenue	-	-	31,423	31,423		
Prepayment	-	-	4,052	4,052		
General	-	-	-	-		
Due from General Fund	-
Prepaid Expenses	-
Deposits	1,810	50,062
-
-	-

-	50,062
- 1,810		
Total Assets	$	200,739	$	50,062	$	86,519	$	337,320		
Liabilities:
Accounts Payable	
$	5,705	
$	-	$	
-	$	5,705		
Due to Debt Service	-	-	-	-		
Due to Reserve	50,062	-	-	50,062		
Total Liabilites	$	55,767	$	-	$	-	$	55,767		
Fund Balance:
Nonspendable: Deposits	

$	1,810	

$	-	$	

-	$	1,810		
Restricted for:					
Debt Service - Series	-	-	86,519	86,519	
Unassigned	143,162	50,062	-	193,224	
Total Fund Balances	$	144,972	$	50,062	$	86,519	$	281,553	
					
Total Liabilities & Fund Balance	$	200,739	$	50,062	$	86,519	$	337,320	
Highland Meadows
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending July 31, 2025

	Adopted	Prorated Budget	Actual		
	Budget	Thru 07/31/25	Thru 07/31/25	Variance	
Revenues:					
Special Assessments - On Roll	$	262,129	$	262,129	$	264,087	$	1,958	
Interest Income	-	-	1,435	1,435	
Misc. Income	-	-	634	634	
Total Revenues	$	262,129	$	262,129	$	266,156	$	4,027	
Expenditures:					
General & Administrative:					
Supervisor Fees/FICA	$	5,000	$	4,167	$	4,091	$	367	
Engineering	7,500	6,250	5,434	816	
Attorney	15,000	12,500	14,832	(2,332)	
Legal Contingency	5,000	4,167	-	4,167	
Annual Audit	3,200	3,200	3,200	-	
Assessment Roll Admin	5,000	5,000	5,000	-	
Assessment Fee - County	3,090	3,090	-	3,090	
Dissemination Agent	2,400	2,000	2,000	-	
Trustee Fees	4,100	-	-	-	
Management Fees	35,000	29,167	29,167	(0)	
Information Technology	1,800	1,500	1,500	-	
Postage & Delivery	100	83	516	(433)	
Insurance General Liability	6,500	6,500	6,391	109	
Legal Advertising	3,000	2,500	2,687	(187)	
Other Current Charges	1,000	833	411	483	
Website Admin	1,200	1,000	1,000	-	
Dues, Licenses & Subscriptions	175	175	175	-	
Total General & Administrative	$	99,065	$	82,132	$	76,403	$	6,080	
Field					
Field Management	$	7,500	$	6,250	$	6,249	$	1	
Electric	858	715	649	66	
Streetlighting	12,000	10,000	9,399	601	
Water	6,500	5,417	4,640	777	
Property Insurance	5,000	4,167	2,428	1,739	
General Repairs & Maintenance	9,000	7,500	-	7,500	
Landscape Maintenance	31,920	26,600	24,070	2,531	
Landscape Contingency	9,000	7,500	-	7,500	
Mulch	-	-	-	-	
Irrigation Repairs	750	625	1,698	(1,073)	
Contingency	10,745	8,954	28,988	(20,034)	
Capital Outlay	-	-	-	-	
Total Field	$	93,273	$	77,728	$	78,121	$	(394)	
					
Total Expenditure	$	192,338	$	159,859	$	154,524	$	5,687	
					
Excess (Deficiency) of Revenues over Expenditures	$	69,791	$	102,270	$	111,633	$	9,714	
Other Financing Sources/(Uses):					
Transfer In/(Out) - Capital Reserve	$	(69,791)	$	-	$	-	$	-	
Total Other Financing Sources/(Uses)	$	(69,791)	$	-	$	-	$	-	
					
Net Change in Fund Balance	$	-	$	102,270	$	111,633	$	9,714	
					
Fund Balance - Beginning	$	-		$	33,339		
					
Fund Balance - Ending	$	-		$	144,972		
Highland Meadows
Community Development District Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending July 31, 2025

	Adopted	Prorated Budget	Actual				
	Budget	Thru 07/31/25	Thru 07/31/25		Variance		
Revenues:							
Special Assessments - Reserve Interest Income	$	-
-	$	-	$	-
-	-	$		-
-	
Total Revenues	$	-	$	-	$	-	$		-	
Expenditures:							
Capital Outlay	$	-	$	-	$	-	$		-	
Total Expenditures	$	-	$	-	$	-	$		-	
							
Excess (Deficiency) of Revenues over Expenditures	$	-	$	-	$	-	$		-	
Other Financing Sources/(Uses):							
Transfer In/(Out)	$	69,791	$	-	$	-	$		-	
Total Other Financing Sources/(Uses)	$	69,791	$	-	$	-	$		-	
							
Net Change in Fund Balance	$	69,791	$	-	$	-	$		-	
							
Fund Balance - Beginning	$	-		$	50,062				
							
Fund Balance - Ending	$	69,791		$	50,062				
Highland Meadows
Community Development District Debt Service Fund Series 2006A
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending July 31, 2025

	Adopted	Prorated Budget	Actual		
	Budget	Thru 07/31/25	Thru 07/31/25	Variance	
Revenues:					
Special Assessments - On Roll	$	87,048	$	87,048	$	90,545	$	3,497	
Interest Income	-	-	3,976	3,976	
Total Revenues	$	87,048	$	87,048	$	94,521	$	7,473	

Expenditures:					
Interest Expense - 11/01	$	20,350	$	20,350	$	20,350	$	-	
Interest Expense - 05/01	20,350	20,350	20,350	-	
Principal Expense - 05/01	45,000	45,000	45,000	-	
Special Call - 05/01	-	-	25,000	(25,000)	
Total Expenditures	$	85,700	$	85,700	$	110,700	$	(25,000)	
					
Excess (Deficiency) of Revenues over Expenditures	$	1,348	$	1,348	$	(16,179)	$	(17,527)	
					
Net Change in Fund Balance	$	1,348	$	1,348	$	(16,179)	$	(17,527)	
					
Fund Balance - Beginning	$	43,488		$	102,698		
					
Fund Balance - Ending	$	44,836		$	86,519		
Highland Meadows
Community Development District Month to Month

	Oct		Nov	Dec	Jan	Feb		March	April	May	June	July	Aug	Sept	Total							

Revenues:																						
Special Assessments - On Roll	$	-	$	13,669  $	235,034	$	2,414	$	4,037	$	1,232  $	1,597	$	-	$	6,104	$	-	$	-	$	-	$	264,087							
Interest Income	201		145	141	137	125		138	134	139	135	140	-	-	1,435							
Misc. Income	-		634	-	-	-		-	-	-	-	-	-	-	634							
Total Revenues	$	201	$	14,448  $  235,175	$	2,551	$	4,162	$	1,370  $	1,731	$	139  $	6,238	$	140	$	-	$	-	$  266,156														

Expenditures:																						
General & Administrative:																						
Supervisor Fees/FICA	$	-	$	861  $	-	$	215	$	1,077	$	-	$	861	$	-	$	1,077	$	-	$	-	$	-	$	4,091														
Engineering	62	-	360	353	3,034	1,035	590	-	-	-	-	-	5,434														
Attorney	149	3,802	374	449	4,272	689	1,931	511	2,657	-	-	-	14,832														
Legal Contingency	-	-	-	-	-	-	-	-	-	-	-	-	-														
Annual Audit	-	-	-	-	-	3,200	-	-	-	-	-	-	3,200														
Assessment Roll Admin	5,000	-	-	-	-	-	-	-	-	-	-	-	5,000														
Assessment Fee - County	-	-	-	-	-	-	-	-	-	-	-	-	-														
Dissemination Agent	200	200	200	200	200	200	200	200	200	200	-	-	2,000														
Trustee Fees	-	-	-	-	-	-	-	-	-	-	-	-	-														
Management Fees	2,917	2,917	2,917	2,917	2,917	2,917	2,917	2,917	2,917	2,917	-	-	29,167														
Information Technology	150	150	150	150	150	150	150	150	150	150	-	-	1,500														
Postage & Delivery	-	-	-	-	-	509	6	1	-	-	-	-	516														
Insurance General Liability	6,391	-	-	-	-	-	-	-	-	-	-	-	6,391														
Legal Advertising	1,382	-	-	655	-	-	-	649	-	-	-	-	2,687														
Other Current Charges	25	25	38	25	25	51	25	143	25	29	-	-	411														
Website Admin	100	100	100	100	100	100	100	100	100	100	-	-	1,000														
Dues, Licenses & Subscriptions	175	-	-	-	-	-	-	-	-	-	-	-	175														
Total General & Adninistrative	$	16,551	$	8,055  $	4,138	$	5,064	$	11,774	$	8,850  $	6,780	$	4,670  $	7,125	$	3,396	$	- $	- $	76,403														

Field																						

Field Management	
$	
625	
$	
625  $	
625	
$	
625	
$	
625	
$	
625  $	
625	
$	
625  $	
624	
$	
625	
$	
-	
$	-	$	
6,249	
Electric	65	65	65	65	65	65	65	65	65	65	-	-	649														
Streetlighting	926	926	926	926	911	911	968	968	968	968	-	-	9,399														
Water	282	393	341	358	402	620	627	686	451	480	-	-	4,640														
Property Insurance	2,364	-	-	-	-	64	-	-	-	-	-	-	2,428														
Entry & Wall Maintenance	-	-	-	-	-	-	-	-	-	-	-	-	-														
Landscape Maintenance	2,660	2,660	2,660	2,660	2,660	130	2,660	2,660	2,660	2,660	-	-	24,070														
Mulch	-	-	-	-	-	-	-	-	-	-	-	-	-														
Irrigation Repairs	94	87	-	67	98	93	1,049	84	126	-	-	-	1,698														
Contingency	2,325	1,962	-	1,558	5,284	7,490	560	7,410	-	2,400	-	-	28,988														
Total Field	$	9,342	$	6,718  $	4,617	$	6,260	$	10,045	$	9,997  $	6,554	$	12,497  $	4,893	$	7,198	$	- $	- $	78,121														
																						
Total Expenditures	$	25,893	$	14,773  $	8,755	$	11,324	$	21,819	$	18,847  $	13,334	$	17,168  $	12,018	$	10,594	$	- $	- $  154,524														
																						
Excess (Deficiency) of Rev. over Exp.	$  (25,691)	$	(324) $  226,420	$	(8,772)	$  (17,657)	$  (17,477) $  (11,603)	$  (17,029) $	(5,780)	$  (10,454)	$	-  $	-  $  111,633														

Other Financing Sources/Uses:																						
Transfer In/(Out)	$	-	$	-  $	-	$	-	$	-	$	-  $	-	$	-  $	-	$	-	$	-  $	-  $	-														
Total Other Financing Sources/Uses	$	-	$	- $	-	$	-	$	-	$	- $	-	$	- $	-	$	-	$	- $	- $	-														
																						
Net Change in Fund Balance	$  (25,691)	$	(324) $  226,420	$	(8,772)	$  (17,657)	$  (17,477) $  (11,603)	$  (17,029) $	(5,780)	$  (10,454)	$	- $	- $  111,633														
Highland Meadows
Community Development District Long Term Debt Report

	Series 2006A, Special Assessment Bonds		
Original Issue Amount:		$2,945,000.00	
Interest Rate:	5.50%		
Maturity Date:	May 1, 2036		

Reserve Fund Definition	
6.8977% of Bonds Outstanding		
Reserve Fund Requirement	$46,215		
Reserve Fund Balance	51,043		
Bonds Outstanding - 9/30/2022		$835,000	
Less: Principal Payment - 05/01/2023		($45,000)	
Less: Principal Payment - 11/01/23		($5,000)	
Less: Principal Payment - 05/01/2024		($45,000)	
Less: Principal Payment - 05/01/2025		($45,000)	
Less: Special Call- 05/01/2025		($25,000)	
Current Bonds Outstanding		$670,000	

ON ROLL ASSESSMENTS
Highland Meadows
COMMUNITY DEVELOPMENT DISTRICT
Special Assessment Receipts Fiscal Year 2025

Date	
Gross Amount	
Discount/ (Penalty)	
Commission	
Interest	
Net Receipts	
O&M Portion	2006
Debt Service	
Total	

11/12/24	
$	570.62	
$	29.95	
$	10.81	
$	-	
$	529.86	
529.86	
-	
$	529.86	
11/15/24	1269.64	50.79	24.38	-	1,194.47	1,194.47	-	1194.47	
11/19/24	10542.84	421.74	202.42	-	9,918.68	7,166.84	2,751.84	9,918.68	
11/26/24	7028.56	281.13	134.95	-	6,612.48	4,777.91	1,834.57	6,612.48	
12/06/24	34167.80	1366.79	656.02	-	32144.99	23,889.45	8,255.54	32144.99	
12/20/24	296581.64	11,863.58	5,694.36	-	279,023.70	210,227.63	68,796.07	279,023.70	
12/27/24	5133.42	189.15	98.89	-	4,845.38	917.28	3,928.10	4,845.38	
01/10/25	3514.28	105.42	68.18	-	3,340.68	2,413.85	926.83	3340.68	
02/03/25	0.00	0.00	-	521.73	521.73	391.67	130.06	521.73	
02/10/25	4783.92	108.39	93.51	-	4,582.02	3,645.63	936.39	4582.02	
03/07/25	1269.64	12.71	25.14		1,231.79	1,231.79	-	1231.79	
04/11/25	2594.15	0.00	51.88		2,542.27	1,586.77	955.50	2,542.27	
04/30/25	-	-	-	14.04	14.04	10.54	3.50	14.04	
06/13/25	4,623.95	-	92.48	-	4,531.47	3,401.80	1,129.67	4,531.47	
06/23/25	3,672.41	$0.00	$73.45	$0.00	3,598.96	2,701.76	897.20	3,598.96	
TOTAL	$ 375,752.87	$	14,429.65	$	7,226.47	$	535.77	$	354,632.52	$	264,087.25	$	90,545.27	$	354,632.52	

!!"#$%& 11

Public Records for CDD Supervisors

Public Records Law Chapter 119, Florida Statutes

Provides a right of access to the records of state and local governments, as well as those of private entities acting on their behalf
“It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency.”

Legal Definition of Public Records
Section 119.011(12), Florida Statutes, defines “public records” to mean “all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.”

What does that mean?
The Florida Supreme Court has interpreted this definition to encompass all materials made or received by an agency in connection with official business which are used to perpetuate, communicate or formalize knowledge.
Includes, but is not limited to:
Written documents
Tapes
Photos/Filming
Social Media
Sound recordings
Data processing software
Texts

Who is covered?

Units of government (“agencies”
under the statute); and
Any “public or private agency, person, partnership, corporation, or business entity acting on behalf of any public agency”
Advisory boards
Private entities acting “on behalf
of” a unit of government

What does it mean to act “on behalf of”?

Totality of the circumstances test:
1) the level of public funding;
2) commingling of funds;
3) whether the activity was conducted on publicly owned property;
4) whether the contracted services are an integral part of the public agency’s chosen	decision-making process;
5) whether the private entity is performing a governmental function or a function which	the public agency otherwise would perform;
6) the extent of the public agency’s involvement with, regulation of, or control over the private entity;
7) whether the private entity was
created by the public agency;
8) whether the public agency has a substantial financial interest in the private entity;
9) for whose benefit the private entity is functioning
Delegation of functions test:
Is the private entity providing services in place of the public agency?
Is it relieving the public body of performing a public obligation?
Ex. Fire services, operating a jail, towing company

Examples of District Records

There is no “unfinished business” exception.

Drafts and Notes
Drafts and notes are generally public records.

Applies to “any material prepared in connection with official agency business which is intended to perpetuate, communicate, or formalize knowledge of some type.”

EXCEPTION: Preliminary drafts or notes prepared for the personal use of the writer may constitute mere “precursors” of public records if they are not intended to be the final evidence of the knowledge recorded.

No exception just because information is
stored electronically

Electronic/ Computer Records
Emails

Social media postings (more on that later)

Text Messages

Social Media
Social media posts and direct messages made and sent by a Supervisor about District business are public records!
Safest method (and our recommendation): DO NOT use social media to communicate about District matters.
But, if you insist:
Do not rely on the social media platform to maintain the records.
Keep a screenshot of every post, comment, and message and send to District Manager for preservation.
DO NOT delete comments, messages, or posts about District business.

Attorney-Client Records

The Public Records Act applies to communications between attorneys and governmental agencies!
Attorney work product is also a public record, with limited exceptions.

Other examples
Ballots
Electronic databases and files
Emails and email addresses
Text messages
Social media posts and messages
Financial records
Audit reports
Budgets
Utility payment records
Amenity incident reports
Employee evaluations
Home addresses, telephone numbers, photographs, and dates of birth of public officers and employees (except for judges, law enforcement, and others identified in statue)
Salary records (except for bank account information)

Pop Quiz!
Which of these is NOT a public record?
A.	A memo from District Counsel to the Board describing options for evaluating RFP documents.
B.	Photographs of landscaping deficiencies taken by a supervisor and given to the District Manager for corrective action.
C.	A list of email addresses for community “e-blasts.”

Supervisor notes made to remember certain matters, and which are not shown to anyone else.

Exemptions
Exemptions are strictly construed!
Exempt = do not have to disclose it (may be waived)
Confidential and exempt = CANNOT disclose, except as listed in statute, and must take steps to protect the information.
Examples:
Bank account, debit and credit card numbers;
Certain personnel records (i.e. certain direct deposit information, employee drug test results, identifying employee medical information); and
Social security numbers.

Exempt: Sealed Bids

Sealed bids are exempt until notice of an intended decision or until 30 days after opening, whichever is earlier.
If all bids are rejected and District gives notice of intent to rebid, rejected bids are exempt until notice of an intended decision or until withdrawal of the reissued competitive solicitation (maximum of 12 months from initial rejection).
Also exempt: Financial statements required to be submitted as part of a sealed bid, if the bidder proactively asserts the exemption!

	

Confidential and Exempt: Security System Records and Blueprints
The term “security or firesafety system plan” includes: records relating directly to the physical security or firesafety of the facility or revealing security or firesafety systems; threat assessments conducted by an agency or private entity; threat response plans; emergency evacuation plans; sheltering arrangements; or security or firesafety manuals.
Example: District video footage that reveals information about the security system.

Confidential and Exempt: Trade Secrets

Trade Secret = information, including a formula, pattern, compilation, program, device, method, technique, or process that:
(a) Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and (b) Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.

Pop Quiz! Which of these is exempt from public records disclosure?
A.	Emails between a CDD supervisor and District Counsel

Video footage of the pool from the CDD’s security cameras
C.	A social media post by a supervisor about the CDD’s new plan to enhance
the landscaping
D.	A sealed bid after the CDD has ranked proposals and announced its decision
Providing Public Records
District Manager serves as the public records custodian. Forward public records requests to District Manager!

No required form for requests – can be written, emailed, verbal, etc.
Anyone can request, even criminals, non-residents, and business and government entities.

No requirement to give a reason for the request.

Can be anonymous - no requirement to give name, address, telephone number.

Must respond in accordance with Florida Statute and generally cannot impose additional requirements for access

Providing Public Records - Continued
No requirement to create new records, only produce existing records
Not required to reformat existing records or answer questions about records No exception for records not in the physical custody of the records custodian
Must produce the records requested regardless of the number of records involved or possible inconvenience

Must acknowledge requests promptly and respond in good faith
No required time for response, but “unjustified delays” are impermissible. No obligation to respond to “standing requests”

Must redact confidential/exempt information and state the basis for the exemption

Fees for Responding to Public Records Requests
Records must be open for inspection without charge, except as otherwise expressly provided by law

Special service charge allowed when the nature or volume of public records to be inspected is such as to require extensive use of information technology resources, or extensive clerical or supervisory assistance, or both

Charge must be reasonable and based on the labor or computer costs actually
incurred by the District
E.g., copying charges, actual hourly rates, etc.

In accordance with statute, payment/deposit is required in advance.

See District’s Rules of Procedure

Liability for Unauthorized Disclosure
No right to recovery for the District (and Supervisors) negligently maintaining and providing information from public records
Potential liability for intentionally communicating public records or their contents to someone outside the District (i.e., Supervisors and staff), unless the person inspecting the records has made a bona fide request to inspect the records or the communication is necessary to the District’s transaction of its official business.

Penalties for Other Violations
CIVIL ACTION
Mandamus to enforce compliance.
Mandamus is a “one time order by the court to force public officials to perform their legally designated employment duties.”
Injunction
No monetary damages, but the District may be responsible for “reasonable costs of enforcement, including reasonable attorney fees.”
CRIMINAL PENALTIES
A KNOWING violation:
Suspension and removal or impeachment
Misdemeanor of the first degree, punishable by possible criminal penalties of one year in prison, or
$1,000 fine, or both
Other violations:
Noncriminal infraction, punishable by fine not
exceeding $500.
Retain

Retain all hard-copy documents in a separate file so they are easy to retrieve.

Best Practices for Supervisors
Use Avoid Avoid Forward
Respond
Use a separate email address for District business so there is no confusion about which emails are personal and which are District business.

Avoid using social media for District business, but if you do, save screenshots of all posts and messages and send them to the District Manager for record keeping.

Avoid writing or saying things in email, texts, posts, and direct messages which you would not want to become public.

Forward all records requests to the District Manager promptly! Do not attempt to respond on your own, as there may be confidential or exempt material to redact.

Promptly respond to all District Manager requests for records in your possession.

Questions?

Chapter 190, Florida Statutes

Resources
Chapter 119, Florida Statutes
(“Public Records Act”)

Government in the Sunshine Manual

District’s Rules of Procedure

District’s Policies