Highland Meadows
Community Development District
highlandmeadowscdd.org

Adopted Budget for Fiscal Year 2023-2024

TABLE OF CONTENTS

General Fund Budget for Fiscal Year 2022-2023 Reserve Fund Budget for Fiscal Year 2022-2023 Debt Service Fund Budget for Fiscal Year 2022-2023 Assessments Charts for Fiscal Year 2022-2023
General Fund Budget Account Category Descriptions Reserve Fund Budget Account Category Descriptions
Debt Service Fund Budget Account Category Descriptions	1

3
4	
	
7	
	14

15	

Page

5

Chart of Accounts Classification	
Budget for 2023/2024	
		
REVENUES		
		
Interest Earnings		
Interest Earnings	$	-	
Special Assessments		
Other Miscellaneous Revenues		
Miscellaneous Revenue	$	-	
Tax Roll	$ 177,344	
		
TOTAL REVENUES	$ 177,344	
		
Balance Forward from Prior Year(s)	$	-	
		
TOTAL REVENUES AND BALANCE FORWARD	$ 177,344	
		
EXPENDITURES - ADMINISTRATIVE		
		
Legislative		
Supervisor Fees	$	5,000	
Financial & Administrative		
Administrative Services	$	5,429	
District Management	$  15,543	
District Engineer	$  10,000	
Disclosure Report	$	2,400	
Trustees Fees	$	3,500	
Assessment Roll	$	5,624	
Financial & Revenue Collections	$	4,298	
Tax Collector / Property Appraiser Fee	$	2,880	
Accounting Services	$  14,134	
Auditing Services	$	3,400	
Public Officials Liability Insurance	$	3,342	
Legal Advertising	$	3,000	
Dues, Licenses & Fees	$	175	
Website Hosting, Maintenance, Backup	$	2,738	
Legal Counsel		
District Counsel	$  10,000	
		
Administrative Subtotal	$  91,462	
		
EXPENDITURES - FIELD OPERATIONS		
		
Electric Utility Services		
Utility Services	$	780	
Street Lights	$  10,140	

Chart of Accounts Classification	
Budget for 2023/2024	
Water-Sewer Combination Services		
Utility Services	$	6,500	
Other Physical Environment		
Property Insurance/General Liability	$	7,824	
Entry & Walls Maintenance	$	2,500	
Landscape Maintenance	$  30,366	
Landscape Miscellaneous	$	3,500	
Landscape-Mulch	$	4,650	
Contingency		
Miscellaneous Contingency	$	9,622	
Captial Outlay	$  10,000	
		
Field Operations Subtotal	$  85,882	
		
TOTAL EXPENDITURES	$ 177,344	
		
EXCESS OF REVENUES OVER EXPENDITURES	$	-	

3

Highland Meadows Community Development District	
Debt Service	
Fiscal Year 2023/2024	

Chart of Accounts Classification	Series 2006	Budget for 2023/2024	
			
REVENUES			
Special Assessments			
Net Special Assessments (1)	$87,984.00	$87,984.00	
			
TOTAL REVENUES	$87,984.00	$87,984.00	

EXPENDITURES			
Administrative			
Financial & Administrative			
Debt Service Obligation	$87,984.00	$87,984.00	
Administrative Subtotal	$87,984.00	$87,984.00	
			
TOTAL EXPENDITURES	$87,984.00	$87,984.00	
			
EXCESS OF REVENUES OVER EXPENDITURES	0.00	0.00	

Collection and Discount % applicable to the County:	6.0%

Gross assessments	$93,600.00

Notes:	
Tax Roll County Collection Costs and Early Payment discount is 6% of Tax Roll. Budgeted net of tax roll assessments. See Assessment Table.	

(1) Maximum Annual Debt Service less any Prepaid Assessments received.

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT

FISCAL YEAR 2023/2024 ASSESSMENT SCHEDULE

2023/2024 O&M Budget		$202,344.00	
Polk County Collection Cost @	2%	$4,305.19	
Early Payment Discount @	4%	$8,610.38	
2023/2024 Total:		$215,259.57	

2022/2023 O&M Budget	
2023/2024 O&M Budget	

$200,191.48	
$202,344.00	

Total Difference:	$2,152.52

PER UNIT ANNUAL ASSESSMENT	Proposed Increase / Decrease	
2023/2024	2023/2024	$	%	

Debt Service - Single Family	$985.48	$975.00	-$10.48	-1.06%	
Operations/Maintenance - Single Family	$969.64	$969.64	$0.00	0.00%	
Total	$1,955.12	$1,944.64	-$10.48	-0.54%	

	

	

	

	

		

	

			

	

				

		

		

		

		

		

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT

FISCAL YEAR 2023/2024 O&M & DEBT SERVICE ASSESSMENT SCHEDULE

TOTAL O&M BUDGET	$202,344.00
COLLECTION COSTS @ (5)	2.0%	$4,305.19
EARLY PAYMENT DISCOUNT @	4.0%	$8,610.38

TOTAL O&M ASSESSMENT	$215,259.57	

LOT SIZE

SINGLE FAMILY 65'/70'	UNITS ASSESSED
SERIES 2006 DEBT
O&M	SERVICE (1) (2)

222	96

222	96	

EAU FACTOR

1.00	ALLOCATION OF O&M ASSESSMENT TOTAL	% TOTAL
EAU's	EAU's

222.00	100.00%

222.00	100.00%	
TOTAL O&M BUDGET

$215,259.57

$215,259.57	PER LOT ANNUAL ASSESSMENT DEBT
O&M	SERVICE (3)	TOTAL (4)

$969.64	$975.00	$1,944.64	

LESS: Polk County Collection Costs (2%) and Early Payment Discounts (4%):	($12,915.57)

Net Revenue to be Collected	$202,344.00

(1) Reflects 126 (one hundred twenty-six) Series 2006 prepayments.

(2) Reflects the number of total lots with Series 2006 debt outstanding.

(3) Annual debt service assessment per lot adopted in connection with the Series 2006 bond issue. Annual assessment includes principal, interest, Polk County collection costs and early payment discount costs.

(4) Annual assessment that will appear on November 2023 Polk County property tax bill. Amount shown includes all applicable collection costs. Property owner is eligible for a discount of up to 4% if paid early.

(5) The 1% Property Appraiser fee is now billed separately to the District, therefore it is being incorporated into the general fund budget.	

GENERAL FUND BUDGET ACCOUNT CATEGORY DESCRIPTION

The General Fund Budget Account Category Descriptions are subject to change at any time depending on its application to the District. Please note, not all General Fund Budget Account Category Descriptions are applicable to the District indicated above. Uses of the descriptions contained herein are intended for general reference.

REVENUES:

Interest Earnings: The District may earn interest on its monies in the various operating accounts.

Tax Roll: The District levies Non-Ad Valorem Special Assessments on all of the assessable property within the District to pay for operating expenditures incurred during the Fiscal Year. The assessments may be collected in two ways. The first is by placing them on the County’s Tax Roll, to be collected with the County’s Annual Property Tax Billing. This method is only available to land properly platted within the time limits prescribed by the County.

Event Rental: The District may receive monies for event rentals for such things as weddings, birthday parties, etc.
Miscellaneous Revenues: The District may receive monies for the sale or provision of electronic access cards, entry decals etc.
Facilities Rentals: The District may receive monies for the rental of certain facilities by outside sources, for such items as office space, snack bar/restaurants etc.

EXPENDITURES – ADMINISTRATIVE:

Supervisor Fees: The District may compensate its supervisors within the appropriate statutory limits of $200.00 maximum per meeting within an annual cap of $4,800.00 per supervisor.

Administrative Services: The District will incur expenditures for the day to today operation of District matters. These services include support for the District Management function, recording and preparation of meeting minutes, records retention and maintenance in accordance with Chapter 119, Florida Statutes, and the District’s adopted Rules of Procedure, preparation and delivery of agenda, overnight deliveries, facsimiles and phone calls.

District Management: The District as required by statute, will contract with a firm to provide for management and administration of the District’s day to day needs. These services include the conducting of board meetings, workshops, overall administration of District functions, all required state and local filings, preparation of annual budget, purchasing, risk management, preparing various resolutions and all other secretarial duties requested by the District throughout the year is also reflected in this amount.

District Engineer: The District’s engineer provides general engineering services to the District. Among these services are attendance at and preparation for monthly board meetings, review of construction invoices and all other engineering services requested by the district throughout the year.

Disclosure Report:  The District is required to file quarterly and annual disclosure reports, as required in the District’s Master Trust Indenture, with the specified repositories. This is contracted out to a third party in compliance with the Trust Indenture.

Trustee’s Fees: The District will incur annual trustee’s fees upon the issuance of bonds for the oversight of the various accounts relating to the bond issues.

Assessment Roll: The District will contract with a firm to maintain the assessment roll and annually levy a Non-Ad Valorem assessment for operating and debt service expenses.

Financial & Revenue Collections: Services include all functions necessary for the timely billing and collection and reporting of District assessments in order to ensure adequate funds to meet the District’s debt service and operations and maintenance obligations. These services include, but are not limited to, assessment roll preparation and certification, direct billings and funding request processing as well as responding to property owner questions regarding District assessments. This line item also includes the fees incurred for a Collection Agent to collect the funds for the principal and interest payment for its short-term bond issues and any other bond related collection needs. These funds are collected as prescribed in the Trust Indenture. The Collection Agent also provides for the release of liens on property after the full collection of bond debt levied on particular properties.

Accounting Services: Services include the preparation and delivery of the District’s financial statements in accordance with Governmental Accounting Standards, accounts payable and accounts receivable functions, asset tracking, investment tracking, capital program administration and requisition processing, filing of annual reports required by the State of Florida and monitoring of trust account activity.

Auditing Services: The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting firm, once it reaches certain revenue and expenditure levels, or has issued bonds and incurred debt.

Arbitrage Rebate Calculation: The District is required to calculate the interest earned from bond proceeds each year pursuant to the Internal Revenue Code of 1986. The Rebate Analyst is required to verify that the District has not received earnings higher than the yield of the bonds.

Travel: Each Board Supervisor and the District Staff are entitled to reimbursement for travel expenses per Florida Statutes 190.006(8).

Public Officials Liability Insurance: The District will incur expenditures for public officials’ liability insurance for the Board and Staff.

Legal Advertising: The District will incur expenditures related to legal advertising. The items for which the District will advertise include, but are not limited to meeting schedules, special meeting notices, and public hearings, bidding etc. for the District based on statutory guidelines

Bank Fees: The District will incur bank service charges during the year.

Dues, Licenses & Fees: The District is required to pay an annual fee to the Department of Economic Opportunity, along with other items which may require licenses or permits, etc.

Miscellaneous Fees: The District could incur miscellaneous throughout the year, which may not fit into any standard categories.

Website Hosting, Maintenance and Email: The District may incur fees as they relate to the development and ongoing maintenance of its own website along with possible email services if requested.

District Counsel: The District’s legal counsel provides general legal services to the District. Among these services are attendance at and preparation for monthly board meetings, review of operating and maintenance contracts and all other legal services requested by the district throughout the year.

EXPENDITURES - FIELD OPERATIONS:

Deputy Services: The District may wish to contract with the local police agency to provide security for the District.

Security Services and Patrols:	The District may wish to contract with a private company to provide security for the District.

Electric Utility Services: The District will incur electric utility expenditures for general purposes such as irrigation timers, lift station pumps, fountains, etc.

Streetlights: The District may have expenditures relating to streetlights throughout the community. These may be restricted to main arterial roads or in some cases to all streetlights within the District’s boundaries.

Utility - Recreation Facility: The District may budget separately for its recreation and or amenity electric separately.

Gas Utility Services: The District may incur gas utility expenditures related to district operations at its facilities such as pool heat etc.

Garbage - Recreation Facility:	The District will incur expenditures related to the removal of garbage and solid waste.

Solid Waste Assessment Fee: The District may have an assessment levied by another local government for solid waste, etc.

Water-Sewer Utility Services: The District will incur water/sewer utility expenditures related to district operations.

Utility - Reclaimed: The District may incur expenses related to the use of reclaimed water for irrigation.

Aquatic Maintenance: Expenses related to the care and maintenance of the lakes and ponds for the control of nuisance plant and algae species.
Fountain Service Repairs & Maintenance:	The District may incur expenses related to maintaining the fountains within throughout the Parks & Recreational areas
Lake/Pond Bank Maintenance: The District may incur expenditures to maintain lake banks, etc. for the ponds and lakes within the District’s boundaries, along with planting of beneficial aquatic plants, stocking of fish, mowing and landscaping of the banks as the District determines necessary.

Wetland Monitoring & Maintenance: The District may be required to provide for certain types of monitoring and maintenance activities for various wetlands and waterways by other governmental entities.

Mitigation Area Monitoring & Maintenance: The District may be required to provide for certain types of monitoring and maintenance activities for various mitigation areas by other governmental entities.

Aquatic Plant Replacement: The expenses related to replacing beneficial aquatic plants, which may or may not have been required by other governmental entities.

General Liability Insurance: The District will incur fees to insure items owned by the District for its general liability needs

Property Insurance:	The District will incur fees to insure items owned by the District for its property needs

Entry and Walls Maintenance:	The District will incur expenditures to maintain the entry monuments and the fencing.

Landscape Maintenance:	The District will incur expenditures to maintain the rights-of- way, median strips, recreational facilities including pond banks, entryways, and similar planting areas within the District. These services include but are not limited to monthly landscape maintenance, fertilizer, pesticides, annuals, mulch, and irrigation repairs.

Irrigation Maintenance: The District will incur expenditures related to the maintenance of the irrigation systems.

Irrigation Repairs: The District will incur expenditures related to repairs of the irrigation systems.
Landscape Replacement: Expenditures related to replacement of turf, trees, shrubs etc.

Field Services: The District may contract for field management services to provide landscape maintenance oversight.

Miscellaneous Fees: The District may incur miscellaneous expenses that do not readily fit into defined categories in field operations.

Gate Phone: The District will incur telephone expenses if the District has gates that are to be opened and closed.

Street/Parking Lot Sweeping: The District may incur expenses related to street sweeping for roadways it owns or are owned by another governmental entity, for which it elects to maintain.
Gate Facility Maintenance: Expenses related to the ongoing repairs and maintenance of gates owned by the District if any.
Sidewalk Repair & Maintenance: Expenses related to sidewalks located in the right of way of streets the District may own if any.

Roadway Repair & Maintenance: Expenses related to the repair and maintenance of roadways owned by the District if any.

Employees - Salaries: The District may incur expenses for employees/staff members needed for the recreational facilities such as Clubhouse Staff.

Employees - P/R Taxes: This is the employer’s portion of employment taxes such as FICA etc.

Employee - Workers’ Comp: Fees related to obtaining workers compensation insurance.

Management Contract: The District may contract with a firm to provide for the oversight of its recreation facilities.

Maintenance & Repair: The District may incur expenses to maintain its recreation facilities.

Facility Supplies: The District may have facilities that required various supplies to operate.

Gate Maintenance & Repairs: Any ongoing gate repairs and maintenance would be included in this line item.

Telephone, Fax, Internet: The District may incur telephone, fax and internet expenses related to the recreational facilities.

Office Supplies: The District may have an office in its facilities which require various office related supplies.

Clubhouse - Facility Janitorial Service: Expenses related to the cleaning of the facility and related supplies.

Pool Service Contract: Expenses related to the maintenance of swimming pools and other water features.

Pool Repairs: Expenses related to the repair of swimming pools and other water features.
Security System Monitoring & Maintenance: The District may wish to install a security system for the clubhouse
Clubhouse Miscellaneous Expense: Expenses which may not fit into a defined category in this section of the budget
Athletic/Park Court/Field Repairs: Expense related to any facilities such as tennis, basketball etc.

Trail/Bike Path Maintenance: Expenses related to various types of trail or pathway systems the District may own, from hard surface to natural surfaces.

Special Events: Expenses related to functions such as holiday events for the public enjoyment

Miscellaneous Fees:	Monies collected and allocated for fees that the District could incur throughout the year, which may not fit into any standard categories.

Miscellaneous Contingency: Monies collected and allocated for expenses that the District could incur throughout the year, which may not fit into any standard categories.

Capital Outlay:	Monies collected and allocated for various projects as they relate to public improvements.

RESERVE FUND BUDGET ACCOUNT CATEGORY DESCRIPTION

The Reserve Fund Budget Account Category Descriptions are subject to change at any time depending on its application to the District. Please note, not all Reserve Fund Budget Account Category Descriptions are applicable to the District indicated above. Uses of the descriptions contained herein are intended for general reference.

REVENUES:

Tax Roll: The District levies Non-Ad Valorem Special Assessments on all of the assessable property within the District to pay for operating expenditures incurred during the Fiscal Year. The assessments may be collected in two ways. The first is by placing them on the County’s Tax Roll, to be collected with the County’s Annual Property Tax Billing. This method is only available to land properly platted within the time limits prescribed by the County.

Off Roll: For lands not on the tax roll and that is by way of a direct bill from the District to the appropriate property owner.

Developer Contributions: The District may enter into a funding agreement and receive certain prescribed dollars from the Developer to off-set expenditures of the District.

Miscellaneous Revenues: The District may receive monies for the sale or provision of electronic access cards, entry decals etc.

EXPENDITURES:

Capital Reserve: Monies collected and allocated for the future repair and replacement of various capital improvements such as club facilities, swimming pools, athletic courts, roads, etc.

Capital Outlay:	Monies collected and allocated for various projects as they relate to public improvements.

DEBT SERVICE FUND BUDGET ACCOUNT CATEGORY DESCRIPTION
The Debt Service Fund Budget Account Category Descriptions are subject to change at any time depending on its application to the District. Please note, not all Debt Service Fund Budget Account Category Descriptions are applicable to the District indicated above. Uses of the descriptions contained herein are intended for general reference.

REVENUES:

Special Assessments: The District may levy special assessments to repay the debt incurred by the sale of bonds to raise working capital for certain public improvements. The assessments may be collected in the same fashion as described in the Operations and Maintenance Assessments.

EXPENDITURES – ADMINISTRATIVE:

Bank Fees: The District may incur bank service charges during the year.

Debt Service Obligation: This would be a combination of the principal and interest payment to satisfy the annual repayment of the bond issue debt.