April 1, 2025 Highland Meadows Community Development District Dear Board Members: A meeting of the Board of Supervisors of the Highland Meadows Community Development District will be held Tuesday, April 8, 2025, at 12:30 PM at the Lake Alfred Public Library, 245 N. Seminole Ave., Lake Alfred, FL 33850. Those members of the public wishing to attend the meeting can do so using the information below: Zoom Video Link: https://us06web.zoom.us/j/89783686093 Call-In Information: 1 305 224 1968 Meeting ID: 897 8368 6093 Following is the advance agenda for the meeting: Board of Supervisors Meeting 1. Roll Call 2. Public Comment Period 3. Organizational Matters A. Administration of Oath of Office to Supervisor Oliver, Seat 5 4. Approval of Minutes of the February 11, 2025 Board of Supervisors Meeting 5. Consideration of Resolution 2025-06 Approving Fiscal Year 2026 Proposed Budget and Setting a Public Hearing to Adopt 6. Ratification of First Amendment to Agreement for Towing Services 7. Staff Reports A. Attorney i. Ethics Training Information B. Engineer i. Road Inspection Memo C. Field Manager’s Report i. Consideration of Proposal for Additional Oak Tree Trimming ii. Consideration of Proposal to Add Vegetation to Fence Area & Irrigation Zone D. District Manager’s Report i. Action Items ii. Approval of Check Register iii. Balance Sheet and Income Statement 8. Other Business 9. Supervisors Requests 10. Adjournment MINUTES OF MEETING HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Highland Meadows Community Development District was held on Tuesday, February 11, 2025, at 12:30 p.m. the Lake Alfred Public Library, 245 North Seminole Ave., Lake Alfred, Florida. Present and constituting a quorum: Cindy Chenowith Chairperson Headley Oliver by Zoom Vice Chair Eric Chenowith Assistant Secretary Kevin Serrano Assistant Secretary Jason Munoz Assistant Secretary Also, present were: Tricia Adams District Manager, GMS Monica Virgen District Manager, GMS Meredith Hammock District Counsel, Kilinski Van Wyk Grace Rinaldi District Counsel, Kilinski Van Wyk Rey Malave District Engineer Chace Arrington District Engineer Joel Blanco Field Manager, GMS The following is a summary of the discussions and actions taken at the February 11, 2025 Highland Meadows Community Development District’s Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Ms. Adams called the meeting to order at 12:30 p.m. Four Board members were in attendance constituting a quorum. Mr. Oliver joined by Zoom. SECOND ORDER OF BUSINESS Public Comment Period Ms. Adams opened the public comment period. Resident (Nickie Smith, 2717 Highland Meadows Dr.) stated they are not sure of the role of the CDD in the community. Irrigation in the front of the community needs to be fixed. THIRD ORDER OF BUSINESS Organizational Matters A. Appointment of Individuals to Fill Seats 3, 4, and 5 Ms. Chenowith nominated herself, Eric Chenowith, and Headley Oliver to the Board. On MOTION by Ms. Chenowith, seconded by Mr. Serrano, with all in favor, Appointing Cindy Chenowith, Eric Chenowith and Headley Oliver to the Board, was approved. B. Administration of Oath of Office to Newly Appointed Supervisors Ms. Adams administered the oath of office to Eric Chenowith and Cindy Chenowith. Mr. Oliver’s oath will be taken at a later meeting. C. Consideration of Resolution 2025-03 Electing Officers Ms. Adams stated currently Cindy Chenowith serves as Chair, Oliver Headley as Vice Chair, and Kevin Serrano, Jason Munoz, and Eric Chenowith serve as Assistant Secretaries. Jill Burns serves as Secretary, Tricia Adams as Assistant Secretary, George Flint as Treasurer, Katie Costa and Darrin Mossing as Assistant Treasurers. Monica Virgen will be added as an Assistant Secretary. On MOTION by Ms. Chenowith, seconded by Mr. Serrano, with all in favor, Resolution 2025-03 Electing Officers keeping the same slate of officers and adding Monica Virgen as Assistant Secretary, was approved. FOURTH ORDER OF BUSINESS Consideration of Resolution 2025-04 Ratifying Staff Action to Set Public Hearing for the Purpose of Adopting Amended Parking Rules Ms. Adams noted approval of this resolution ratifies setting the public hearing to amend the parking rules today. On MOTION by Ms. Chenowith, seconded by Mr. Munoz, with all in favor, Resolution 2025-04 Ratifying Staff Action to Set Public Hearing for the Purpose of Adopting Amended Parking Rules, was approved. FIFTH ORDER OF BUSINESS Public Hearing Regarding Rules Related to Parking and Enforcement Ms. Adams asked for a motion to open the public hearing. On MOTION by Ms. Chenowith, seconded by Mr. Munoz, with all in favor, Opening the Public Hearing, was approved. Ms. Adams noted this is an opportunity for members of the public to make a statement to the Board regarding parking rules. Hearing no comments, she asked for a motion to close the public hearing. On MOTION by Ms. Chenowith, seconded by Mr. Serrano, with all in favor, Closing the Public Hearing, was approved. A. Consideration of Resolution 2025-05 Adopting Amended Parking Rules Ms. Adams stated approval of Resolution 2025-05 will amend and restate the parking rules that were previously adopted by the Board. These parking rules are enforceable with towing. A copy of the overnight parking and parking enforcement is on page 22, the tow away zones are on page 26 as well as identifying the curbs designated as no parking zones at all times. The definition of overnight will be changed to 12:00 a.m. to 6:00 a.m. every day. The definition of holiday will be added back which will be from the current policy. A limit to parking passes is added. Seven days of overnight parking with the hardship exemption exception between the District Manager final decision with the Chair will be added. An E-blast with new parking rules will be sent out. On MOTION by Ms. Chenowith, seconded by Mr. Munoz, with Mr. Serrano and Mr. Oliver in favor and Mr. Chenowith opposed, Resolution 2025-05 Adopting Amended Parking Rules, was approved as amended. SIXTH ORDER OF BUSINESS Approval of Minutes of the November 12, 2024 Board of Supervisors Meeting Ms. Virgen presented the minutes of the November 12, 2024 Board of Supervisors meeting. The Board had no changes to the minutes. On MOTION by Mr. Chenowith, seconded by Mr. Munoz, with all in favor, the Minutes of the November 12, 2024 Board of Supervisors Meeting, was approved. SEVENTH ORDER OF BUSINESS Consideration of Non-Ad Valorem Agreement with Polk County Property Appraiser Ms. Virgen noted this agreement allows for the District to place the assessments on the Non-Ad Valorem portion of the Polk County Property Tax bill. On MOTION by Ms. Chenowith, seconded by Mr. Chenowith, with all in favor, the Non-Ad Valorem Agreement with Polk County Property Appraiser, was approved. EIGHTH ORDER OF BUSINESS Consideration of Data Sharing and Usage Agreement Ms. Virgen noted this agreement states that Highland Meadows CDD will hold any records exempt that Polk County holds exempt. Those exempt records for example are for judges, police officers, government members, etc. On MOTION by Ms. Chenowith, seconded by Mr. Serrano, with all in favor, the Data Sharing and Usage Agreement, was approved. NINTH ORDER OF BUSINESS Staff Reports A. Attorney i. Ethics Training Information (Moved to Last Agenda Item) Ms. Rinaldi reviewed the Sunshine Law and Code of Ethics with the CDD Supervisors. B. Engineer Ms. Adams asked Mr. Arrington for an estimate on milling and resurfacing the roadways. Mr. Arrington noted the estimated grand total is $213,503. Rey suggested doing a walk around of all roads to get a quick evaluation to see what the lifespan of each roadway would be. Mr. Chenowith asked for a review of the road at 213 Highland Meadows St. and 134 Highland Meadows Dr. C. Field Manager’s Report Mr. Blanco reviewed the Field Manager’s Report on page 65 of the agenda package. He will bring back a proposal for hostile vegetation around the fence that keeps being trespassed. Resident Nickie Smith provided a list of complaints/issues in the community. Staff will review the list. i. Consideration of Proposal for Tree Trimming Along Entrances Ms. Adams noted this proposal was presented to the Board previously and Mr. Chenowith asked that it be brought back after the first of the year. The total amount of the proposal is $2,565 for nine oak tree trimmings and removal of the debris. A Board member noted to update the proposal to say Highland Meadows not Highland Meadows II. On MOTION by Mr. Chenowith, seconded by Ms. Chenowith, with all in favor, the Prince & Sons Proposal for Tree Trimming Along Entrances, was approved. ii. Consideration of Proposal for “No Curb Parking” Signs Mr. Blanco reviewed the options for the no curb parking signs. A map is included. On MOTION by Ms. Chenowith, seconded by Mr. Munoz, with all in favor, the Proposal for “No Curb Parking” Sings Option 3 for $4,805, was approved. iii. Ratification of Proposal to Replace Palm Tree Ms. Adams noted Chairman Chenowith approved the proposal for palm tree replacement for $800 on January 22. She provided a copy of the DocuSign from Prince & Sons. On MOTION by Mr. Munoz, seconded by Mr. Chenowith, with all in favor, the Prince & Sons Proposal for Palm Tree Replacement for $800, was ratified. D. District Manager’s Report i. Action Items Ms. Adams reviewed the Action Items List. ii. Approval of Check Register Ms. Adams presented the check register from October 1, 2024 to December 31, 2024 totaling $58,343.74. Immediately following is a detailed run summary. On MOTION by Ms. Chenowith, seconded by Mr. Chenowith, with all in favor, the Check Register, was approved. iii. Balance Sheet and Income Statement Ms. Adams presented the unaudited financials through December 31, 2024. TENTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. ELEVENTH ORDER OF BUSINESS Supervisor Requests There being no comments, the next item followed. TWELFTH ORDER OF BUSINESS Adjournment Ms. Adams asked for a motion to adjourn. On MOTION by Ms. Chenowith, seconded by Mr. Serrano, with all in favor, the meeting was adjourned. _____________________________ _____________________________ RESOLUTION 2025-06 A RESOLUTION OF THE BOARD OF SUPERVISORS OF HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGETS FOR FISCAL YEAR 2026 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors (“Board”) of the Highland Meadows Community Development District (“District”) prior to June 15, 2025, proposed budgets (“Proposed Budget”) for the fiscal year beginning October 1, 2025, and ending September 30, 2026 (“Fiscal Year 2026”); and WHEREAS, the Board has considered the Proposed Budgets and desires to set the required public hearing thereon. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT: 1. PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 2026 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget. 2. SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location: DATE: June 10, 2025 HOUR: 12:30 PM LOCATION: Lake Alfred Public Library 245 N. Seminole Avenue Lake Alfred, Florida 33850 3. TRANSMITTAL OF PROPOSED BUDGET TO LOCAL GENERAL PURPOSE GOVERNMENT. The District Manager is hereby directed to submit a copy of the Proposed Budget to the City of Davenport, Florida and Polk County, Florida at least 60 days prior to the hearing set above. 4. POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed to post the approved Proposed Budget on the District’s website at least two days before the budget hearing date as set forth in Section 2, and shall remain on the website for at least 45 days. 5. PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law. 6. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. 7. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS 8TH DAY OF APRIL, 2025. ATTEST: HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT _____________________________ By: ___________________________ Secretary Its: ____________________________ Exhibit A: Proposed Budget for Fiscal Year 2026 FIRST AMENDMENT TO AGREEMENT FOR TOWING SERVICES THIS FIRST AMENDMENT (“Amendment”) is made effective as of the 18th day of February 2025, by and between: HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT, a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes, located in the City of Davenport, Polk County, Florida, with a mailing address of c/o Governmental Management Services – Central Florida, LLC, 219 East Livingston Street, Orlando, Florida 32801 (“District”), and BOLTON’S TOWING SERVICES, INC., a Florida corporation, with a principal address of 2690 Avenue E, SW, Winter Haven, Florida 33880 (“Contractor”). RECITALS WHEREAS, the District and Contractor previously entered into that certain Agreement between Highland Meadows Community Development District and Bolton’s Towing Services, Inc., for Towing Services, dated January 24, 2018, (“Agreement”), which is incorporated herein by this reference; and WHEREAS, pursuant to Section 9 of the Agreement, the Agreement may be amended by an instrument in writing executed by both parties; and WHEREAS, the District and Contractor now desire to further amend the Agreement to revise Exhibit A to the Agreement to the District’s current Amended Rules Relating to Overnight Parking and Parking Enforcement, dated February 11, 2025, and to revise and include certain provisions to the Agreement; and WHEREAS, the District and Contractor each represent that it has the authority to execute this Amendment and to perform its obligations and duties hereunder, and each has satisfied all conditions precedent to the execution of this Amendment so that this Amendment constitutes a legal and binding obligation of each party hereto. NOW, THEREFORE, based upon good and valuable consideration and the mutual covenants of the parties, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. INCORPORATION OF RECITALS. The recitals stated above are true and correct and by this reference are incorporated herein and form a material part of this Amendment. 2. AMENDMENTS. Pursuant to Section 9 of the Agreement, the District and Contractor agree to amend the Agreement in the following: A. Exhibit A of the Agreement, “Towing Policies”, is hereby replaced in its entirety with Exhibit A to this Amendment. B. Contact information in Section 11, Notices, is amended as follows: A. If to the District: Highland Meadows Community Development District c/o Governmental Management Services – Central Florida, LLC 219 East Livingston Street Orlando, Florida 32801 Attn: District Manager With a copy to: Kilinski Van Wyk PLLC 517 E. College Avenue Tallahassee, Florida 32301 Attn: Highland Meadows CDD, District Counsel C. As of the date of this Amendment, the District’s “Public Records Custodian” is Governmental Management Services – Central Florida, LLC. All references to the “Public Records Custodian” in the Agreement, including contact information for the same provided in Section 12, Public Records, is revised as follows: Public Records Custodian: Governmental Management Services – Central Florida, LLC E-mail: recordrequest@gmscfl.com Telephone: (407) 841-5524 D. In accordance with statutory requirements adopted after the parties entered into the Agreement, the following provisions are hereby added to the Agreement: i. SECTION 19. E-VERIFY. Contractor shall comply with and perform all applicable provisions of Section 448.095, Florida Statutes. Contractor shall register with and use the United States Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees. The District may terminate this Agreement immediately for cause if there is a good faith belief that the Contractor has knowingly violated Section 448.091, Florida Statutes. If Contractor anticipates entering into agreements with a subcontractor for the Services, Contractor will not enter into the subcontractor agreement without first receiving an affidavit from the subcontractor regarding compliance with Section 448.095, Florida Statutes, and stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Contractor shall maintain a copy of such affidavit for the duration of the agreement and provide a copy to the District upon request. In the event that the District has a good faith belief that a subcontractor has knowingly violated Section 448.095, Florida Statutes, but Contractor has otherwise complied with its obligations hereunder, the District shall promptly notify Contractor. Contractor agrees to immediately terminate the agreement with the subcontractor upon notice from the District. Further, absent such notification from the District, Contractor or any subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes, shall promptly terminate its agreement with such person or entity. By entering into this Agreement, Contractor represents that no public employer has terminated a contract with Contractor under Section 448.095(5)(c), Florida Statutes, within the year immediately preceding the date of this Agreement. ii. SECTION 20. FOREIGN INFLUENCE. Contractor understands that under Section 286.101, Florida Statutes, that Contractor must disclose any current or prior interest, any contract with, or any grant or gift from a foreign country of concern as that term is defined within the above referenced statute. iii. SECTION 21. SCRUTINIZED COMPANIES STATEMENT. In accordance with Section 287.135, Florida Statutes, Contractor represents that in entering into this Contract, neither it nor any of its officers, directors, executives, partners, shareholders, members, or agents is on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies that Boycott Israel List created pursuant to Sections 215.4725 and 215.473, Florida Statutes, and in the event such status changes, Contractor shall immediately notify the District. If Contractor is found to have submitted a false statement, has been placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or has been engaged in business operations in Cuba or Syria, or is now or in the future on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel, the District may immediately terminate this Agreement. iv. SECTION 22. PUBLIC ENTITY CRIMES. Contractor represents that in entering into this Agreement, Contractor has not been placed on the convicted vendor list as described in Section 287.133(3)(a), Florida Statutes, within the last thirty-six (36) months and, if Contractor is placed on the convicted vendor list, Contractor shall immediately notify the District whereupon this Agreement may be terminated by the District. v. SECTION 23. ANTI-HUMAN TRAFFICKING REQUIREMENTS. Contractor certifies, by acceptance of this Agreement, that neither it nor its principals utilize coercion for labor or services as defined in Section 787.06, Florida Statutes. Contractor agrees to execute an affidavit in a form acceptable to the District, in compliance with Section 787.06(13), Florida Statutes. 3. AFFIRMATION OF THE AGREEMENT. The Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties. Except as described in Section 2 of this Amendment, nothing herein shall modify the rights and obligations of the parties under the Agreement. All of the remaining provisions, including, but not limited to, the engagement of services, fees, costs, indemnification, and sovereign immunity provisions, remain in full effect and fully enforceable. 4. AUTHORIZATION. The execution of this Amendment has been duly authorized by the appropriate body or official of the District and the Contractor, both the District and the Contractor have complied with all the requirements of law, and both the District and the Contractor have full power and authority to comply with the terms and provisions of this Amendment. 5. EXECUTION IN COUNTERPARTS. This Amendment may be executed in any number of counterparts, each of which when executed and delivered shall be an original; however, all such counterparts together shall constitute, but one and the same instrument. 6. EFFECTIVE DATE. This Amendment shall have an effective date as of the day and year first written above. [Signatures on next page] Exhibit A Parking Policies [See following pages] HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT AMENDED RULES RELATING TO OVERNIGHT PARKING AND PARKING ENFORCEMENT In accordance with Chapter 190, Florida Statutes, and on February 11, 2025, at a duly noticed public meeting, the Board of Supervisors of the Highland Meadows Community Development District (“District”) adopted the following policy to govern parking and parking enforcement on certain District property. This policy repeals and supersedes all prior rules and/or policies governing the same subject matter. SECTION 1. INTRODUCTION. The District finds that parked Commercial Vehicles, Vehicles, Vessels, Trailers, and Recreational Vehicles (hereinafter defined) on certain of its property cause hazards and danger to the health, safety and welfare of District residents, paid users and the public. This Policy is intended to provide the District’s residents and paid users with a means to park Vehicles on-street in certain designated parking areas and remove such Commercial Vehicles, Vehicles, Vessels, Trailers, and Recreational Vehicles from District designated Tow Away Zones consistent with this Policy and as indicated on Exhibit A attached hereto and incorporated herein by reference SECTION 2. DEFINITIONS. A. Commercial Vehicle(s). Any mobile item which normally uses wheels, whether motorized or not, that (i) is titled, registered or leased to a company and not an individual person, or (ii) is used for business purposes even if titled, registered or leased to an individual person. B. Vehicle(s). Any mobile item which normally uses wheels, whether motorized or not. For purposes of this Policy, unless otherwise specified, any use of the term Vehicle(s) shall be interpreted so as to include Commercial Vehicle(s), Vessel(s), Trailer(s), and Recreational Vehicle(s). C. Vessel(s). Every description of watercraft, barge, or airboat used or capable of being used as a means of transportation on water. D. Recreational Vehicle(s). A vehicle designed for recreational use, which includes motor homes, campers and trailers relative to same. E. Park(ing/ed). A Vehicle, Vessel or Recreational Vehicle left unattended by its owner or user. F. Tow Away Zone. District property in which parking is prohibited and in which the District is authorized to initiate a towing and/or removal action. Any District property not designated as a designated parking area, including but not limited to all grassed and/or landscaped areas and sidewalks which are not designated parking areas, is a Tow Away Zone. G. Overnight. Between the hours of 12:00 a.m. and 6:00 a.m. daily. H. Holidays. Shall mean the following dates, as recognized by the United States Federal Government – July 4, December 25, December 31, the last Monday in May (Memorial Day), the first Monday in September (Labor Day), and Easter Sunday. I. Abandoned Vehicle. Any Vehicle that is not operational or has not been moved for a period of two (2) weeks. J. Trailer. An unpowered vehicle towed by another. K. No Curve Parking Zone. District property in which curve parking is prohibited and in which the District is authorized to initiate a towing and/or removal action of any Vehicle. District property deemed a No Curve Parking Zone will be designated as such with necessary signage. SECTION 3. ESTABLISHMENT OF TOW AWAY ZONES. Each area set forth in Exhibit A attached hereto is hereby declared a Tow Away Zone and each area set forth in Exhibit B attached hereto is hereby declared a No Curve Parking Zone as set forth in Section 4 herein. In addition, any Vehicle which is Parked in a manner which prevents or inhibits the ability of emergency response vehicles to navigate streets within the District are hereby authorized to be towed. Moreover, any Vehicle which is Parked on District property that is grassed and/or landscaped or on District-owned sidewalks are hereby authorized to be towed. SECTION 4. ESTABLISHMENT OF NO CURVE PARKING ZONES. Each area set forth in Exhibit B attached hereto is hereby declared a No Curve Parking Zone. Any Vehicle which is Parked in a No Curve Parking Zone is hereby authorized to be towed pursuant to this Policy. SECTION 5. EXCEPTIONS. A. ON-STREET PARKING EXCEPTIONS. Abandoned and/or broken down Vehicles are not permitted to be Parked on-street at any time and are subject to towing at the Owner’s expense. Commercial Vehicles, Recreational Vehicles, Trailers, and Vessels are not permitted to be Parked on-street Overnight and shall be subject to towing at Owner’s expense. However, during Holidays, Vehicles are permitted to be Parked on-street Overnight in a safe manner which does not prevent or inhibit the ability of emergency response vehicles to navigate streets within the District and such properly Parked Vehicles shall not be towed and/or removed from the areas set forth in Exhibit A during Holidays. B. OVERNIGHT PARKING PERMITS. Residents may apply for an “Overnight Parking Permit” which will allow such resident and/or guest to Park on-street Overnight. Overnight Parking Permit requests will be granted in accordance with the following: i. Overnight Parking Permits may be granted a maximum of seven (7) nights per calendar year for one Vehicle, as identified by the Vehicle’s license plate number. Notwithstanding the foregoing, Overnight Parking Permits will not be issued for Trailers or Vessels under any circumstances. Overnight Parking Permits may not exceed seven (7) consecutive days. Overnight Parking Permit requests for a duration of longer than seven (7) days may be considered but will require a showing of hardship and may be conditioned to require a specific Parking location to be assigned for such extended Overnight Parking. ii. Residents and paid users interested in an Overnight Parking Permit may submit a request to the District Manager, or his/her designee, which includes the following information: a. The name, address and contact information of the owner of the Vehicle to which the permit will be granted; and b. The make/model and license plate of the Vehicle to which the permit will apply; and c. The reason and special terms (if any) for the Overnight Parking Permit; and d. The date and time of the expiration of the requested Overnight Parking Permit. iii. It is the responsibility of the person(s) requesting an Overnight Parking Permit to secure all necessary documentation and approvals. Failure to secure all necessary documentation and approvals will result in the towing and/or removal of the Vehicle from the District’s property. Improperly permitted Vehicles parked in the Tow-Away Zones will be subject to towing. iv. Upon receipt of all requested documentation, as set forth above, the District Manager, or his/her designee, will issue an Overnight Parking Permit to the resident or paid user making the request. Overnight Parking Permits will be granted by way of written correspondence by the District Manager or his/her designee. No verbal grants of authority will be issued or be held valid. v. The Overnight Parking Permit must be clearly displayed in the Vehicle windshield. C. VENDORS/CONTRACTORS. The District Manager or his/her designee may authorize vendors/consultants in writing to Park company Vehicles on District property or in areas designated as Tow Away Zones in order to facilitate District business. All Vehicles so authorized must be identified by a parking pass issued by the District Manager or his/her designee stating the specific timeframe the company Vehicle is permitted to be Parked in an area otherwise designated as a Tow Away Zone. D. DELIVERY VEHICLES AND GOVERNMENTAL VEHICLES. Delivery Vehicles, including but not limited to, U.P.S., U.S.P.S., Fed Ex, moving company Vehicles, and lawn maintenance vendors Vehicles may Park on District property, but not on District-owned grassed and/or landscaped areas or District-owned sidewalks, while actively engaged in the operation of such businesses. Vehicles owned and operated by any governmental unit may also Park on District property while carrying out official duties. Any Vehicle Parked on District property, including District roads, must do so in compliance with all laws, ordinances and codes. SECTION 6. TOWING/REMOVAL PROCEDURES. A. SIGNAGE AND LANGUAGE REQUIREMENTS. Notice of the Tow Away Zones shall be approved by the District’s Board of Supervisors and shall be posted on District property in the manner set forth in Section 715.07, Florida Statutes. Such signage is to be placed in conspicuous locations, in accordance with Section 715.07, Florida Statutes. B. TOWING/REMOVAL AUTHORITY. To effect towing/removal of a Commercial Vehicle, Vehicle, Vessel, Trailer, or Recreational Vehicle, the District Manager or his/her designee must verify that the subject Commercial Vehicle, Vehicle, Vessel, Trailer, or Recreational Vehicle was not authorized to Park under this rule in the Overnight Parking Areas and then must contact a firm authorized by Florida law to tow/remove Commercial Vehicle, Vehicles, Vessels, Trailers, and Recreational Vehicles for the removal of such unauthorized vehicle at the owner’s expense. The Commercial Vehicle, Vehicle, Vessel, Trailer, or Recreational Vehicle shall be towed/removed by the firm in accordance with Florida law, specifically the provisions set forth in Section 715.07, Florida Statutes. Notwithstanding the foregoing, a towing service retained by the District may tow/remove any vehicle Parked in the Tow Away Zone. C. AGREEMENT WITH AUTHORIZED TOWING SERVICE. The District’s Board of Supervisors is hereby authorized to enter into and maintain an agreement with a firm authorized by Florida law to tow/remove unauthorized vehicles and in accordance with Florida law and with the policies set forth herein. SECTION 7. PARKING AT YOUR OWN RISK. Vehicles, Vessels or Recreational Vehicles may be Parked on District property pursuant to this rule, provided, however, that the District assumes no liability for any theft, vandalism and/or damage that might occur to personal property and/or to such Vehicles. SECTION 8. AMENDMENTS; DESIGNATION OF ADDITIONAL TOW-AWAY ZONES. The Board, in its sole discretion, may amend this Policy from time to time to designate new Tow Away Zones as the District acquires additional common areas. Such designations of new Tow Away Zones are subject to proper signage and notice prior to enforcement of these rules on such new Tow Away Zones. EXHIBIT A – Tow Away Zones EXHIBIT B – No Curve Parking Zones Effective February 11, 2025 EXHIBIT A – Tow Away Zones A map of a neighborhood Description automatically generated EXHIBIT B – No Curve Parking Zones Sunshine Amendment and Code of Ethics for CDD Supervisors Part 2 Download Balance, Ethics, Values. Royalty-Free Vector Graphic in 2024 | Self improvement, Moral values, Ethics A black and green logo Description automatically generated Procedures for Voting Conflicts Hand holding a pen shading number on a sheet Voting Conflicts of Interest . “Conflict” or “conflict of interest” means a situation in which regard for a private interest tends to lead to disregard of a public duty or interest. . CDD supervisors elected in the general election may not vote on any measure which would inure to the special private gain or loss of himself, any principal by whom he is retained, the parent organization or subsidiary or sibling of a corporate principal by which he is retained, a relative, or a business associate. . What to do? File Form 8B disclosing the conflict and abstain from voting. . CDD supervisors elected via landowner voting (one-acreone- vote) may still vote but must file Form 8B. It’s all about the MONEY $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ “Special private gain or loss” means an economic benefit or harm that would inure to the officer, his or her relative, business associate, or principal, unless the measure affects a class that includes the officer, his or her relative, business associate, or principal. Consider the following: 1. The size of the class affected by the vote. 2. The nature of the interests involved. 3. The degree to which the interests of all members of the class are affected by the vote. 4. The degree to which the officer, his or her relative, business associate, or principal receives a greater benefit or harm when compared to other members of the class. The degree to which there is uncertainty at the time of the vote as to whether there would be any economic benefit or harm to the public officer, his or her relative, business associate, or principal and, if so, the nature or degree of the economic benefit or harm must also be considered. (Basic Process) “Special Private Gain or Loss” It’s all about the MONEY $$$$$$$$$$$ $$$$$$$$$$$ $$$$$$$$$$$ “Special private gain or loss” means an economic benefit or harm that would inure to the officer, his or her relative, business associate, or principal, unless the measure affects a class that includes the officer, his or her relative, business associate, or principal. Consider the following: • 1. The size of the class affected by the vote. • 2. The nature of the interests involved. • 3. The degree to which the interests of all members of the class are affected by the vote. • 4. The degree to which the officer, his or her relative, business associate, or principal receives a greater benefit or harm when compared to other members of the class. The degree to which there is uncertainty at the time of the vote as to whether there would be any economic benefit or harm to the public officer, his or her relative, business associate, or principal and, if so, the nature or degree of the economic benefit or harm must also be considered. General Election Seats: Before a vote is taken, the Supervisor with a conflict must publicly state the nature of the conflict, then abstain from voting and file Form 8B within 15 days of the vote. Landowner Election Seats: Before a vote is taken, the Supervisor with a conflict must file Form 8B but may still vote. If.the.conflict.is.unknown.or.not.disclosed.prior.to.the.meeting: The Supervisor with a conflict must file Form 8B with the meeting’s record officer within 15 days of the disclosure being made, provide the disclosure to the other members of the Board, and read the disclosure publicly at the next scheduled meeting. Form 8B is public record that is incorporated into the minutes of the meeting and shall be read publicly at the next meeting after filing. (Vertical Bullet List) Procedures General Election Seats: Before a vote is taken, the Supervisor with a conflict must publicly state the nature of the conflict, then abstain from voting and file Form 8B within 15 days of the vote. Landowner Election Seats: Before a vote is taken, the Supervisor with a conflict must file Form 8B but may still vote. If the conflict is unknown or not disclosed prior to the meeting: The Supervisor with a conflict must file Form 8B with the meeting’s record officer within 15 days of the disclosure being made, provide the disclosure to the other members of the Board, and read the disclosure publicly at the next scheduled meeting. Form 8B is public record that is incorporated into the minutes of the meeting and shall be read publicly at the next meeting after filing. Pop Quiz! Who can participate in the vote? (Choose all that apply; click for answers) . Supervisor A, who was elected in a general election, is asked to vote on awarding a contract to the business his wife owns. . Supervisor B, who was elected in a general election, is asked to vote on installing new streetlights in the community where she lives. . Supervisor C, who was elected in a landowner election, is asked to vote on awarding a contract to the company he works for. . Supervisor D, who was elected in a general election, is asked to vote on awarding a contract to the company he works for. No sign with solid fill No sign with solid fill Checkbox Checked with solid fill Checkbox Checked with solid fill Note: Only those forms frequently required by CDD supervisors are summarized here. For a complete list of forms: https://ethics.state.fl.us/FinancialDisclosure/DownloadAForm.aspx (Segmented Process) Required Disclosures For a complete list of forms: https://ethics.state.fl.us/FinancialDisclosure/DownloadAForm.aspx Note: Only those forms frequently required by CDD supervisors are summarized here. How to Organize Your Filing System for Improved Efficiency Form 1 and Form 1F (Limited Financial Disclosure) . When to File: . Form 1 – when qualifying for general election and on or before each July 1 thereafter . Form 1F – within 60 days of leaving public position . Beginning in 2024, Form 1 and Form 1F are filed online with the Commission on Ethics. . Filers must report sources and types of financial interests, and relationships with or ownership interests in certain types of businesses such as banks, savings and loan companies, insurance companies, and utility companies. . Do NOT have to list dollar values. . Penalty: Automatic fines of $25 for each day late the form is filed after September 1, up to a maximum penalty of $1,500. . Note: Form 1 information is reported retroactively for the previous calendar year. Form 8B – Memorandum of Voting Conflict Who must file Form 8B? This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non- advisory bodies who are presented with a voting conflict of interest under s. 112.3143, F.S. Who must file Form 8B? This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under s. 112.3143, F.S. A person holding elective or appointive county, municipal, or other local public office must abstain from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also must abstain from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained; to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Supervisors of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. File if you have a voting conflict, even if you are not required to abstain from voting. (Icon Label Description List) Supervisors of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. A person holding elective or appointive county, municipal, or other local public office must abstain from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also must abstain from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained; to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. File if you have a voting conflict, even if you are not required to abstain from voting. Form 9 – Quarterly Gift Disclosure Form 9 does not When is Form 9 filing required? Supervisors who receive a gift or gifts worth more than $100 (other than gifts from relatives), gifts prohibited from being accepted, gifts primarily associated with his or her business employment, and gifts otherwise required to be disclosed must file Form 9 no later than the last day of any calendar quarter following the calendar quarter in which he or she received the gift. What must be disclosed? A description of the gift and its value, the name and address of the donor/gift-giver, the date the gift was given/received, and a copy of any receipt for the gift that was provided by the donor/gift-giver. Form 9 does not need to be filed if no such gift was received during the qualifying quarter. (Segmented Process) What must be disclosed? A description of the gift and its value, the name and address of the donor/gift-giver, the date the gift was given/received, and a copy of any receipt for the gift that was provided by the donor/gift-giver. When is Form 9 filing required? Supervisors who receive a gift or gifts worth more than $100 (other than gifts from relatives), gifts prohibited from being accepted, gifts primarily associated with his or her business employment, and gifts otherwise required to be disclosed must file Form 9 no later than the last day of any calendar quarter following the calendar quarter in which he or she received the gift. Form 10 – Annual Gift Disclosure Gifts Having a Public Purpose from Governmental Entities: CDD supervisors may receive a gift worth more than $100 from a state government entity, airport authority, county, municipality, school board, water management district, or the South Florida Regional Transportation Authority if there is a public purpose for the gift. Gifts from Direct Support Organizations: CDD supervisors may receive a gift worth more than $100 from direct support organizations specifically authorized by law to support a governmental entity if the gift-giver is an officer or employee of that governmental entity. Honorarium Event Related ExpensesGifts Having a Public Purpose from Governmental Entities: CDD supervisors may receive a gift worth more than $100 from a state government entity, airport authority, county, municipality, school board, water management district, or the South Florida Regional Transportation Authority if there is a public purpose for the gift. Gifts from Direct Support Organizations: CDD supervisors may receive a gift worth more than $100 from direct support organizations specifically authorized by law to support a governmental entity if the gift-giver is an officer or employee of that governmental entity. Honorarium Event Related Expenses: CDD supervisors who receive expenses or payment of expenses related to an honorarium event from someone who is prohibited from giving him or her an honorarium, must disclose annually the name, address, and affiliation of the donor, the amount of the expenses, the date of the event, a description of the expenses paid or provided, and the total value of the expenses on Form 10. The donor paying the expenses must provide the officer or employee with a statement about the expenses within 60 days of the honorarium event. .. Form 10 must be filed with Form 1 by July 1 each year. (Vertical Bullet List) Form 10 must be filed with Form 1 by July 1 each year. Supervisor A has served on her CDD Board for the past two years and will retain her seat for another two years. Does Supervisor A need to file a Form 1 this year? Supervisor B’s daughter owns a landscaping company that bid on a District landscape maintenance RFP. Does Supervisor B need to file any forms? Supervisor C receives a $200 gift card for her birthday from her sister. Does Supervisor C need to file a Form 9? Supervisor D is relocating to the U.K. and resigns from his seat. Does he need to file any forms? (Icon Vertical Solid List) Inbox Check with solid fill Inbox Check with solid fill Inbox Check with solid fill Close with solid fill Pop Quiz! Is filing/disclosure required? (Choose all that apply; click for answers) Supervisor A has served on her CDD Board for the past two years and will retain her seat for another two years. Does Supervisor A need to file a Form 1 this year? Supervisor B’s daughter owns a landscaping company that bid on a District landscape maintenance RFP. Does Supervisor B need to file any forms? Supervisor C receives a $200 gift card for her birthday from her sister. Does Supervisor C need to file a Form 9? Supervisor D is relocating to the U.K. and resigns from his seat. Does he need to file any forms? Penalties for violation of ethics laws Angry Boss Saying Youre Fired Word Stock Illustration - Download Image Now - Adult, Anger, Being Fired - iStock Impeachment Removal from office or employment Impeachment Removal.from.office.or.employment. Suspension from office or employment without pay. Disqualification from general election ballot Public.censure and reprimand Reprimand. Demotion. Reduction.in.salary.level. Forfeiture.of.no.more.than.one-third.salary.per month.for.no.more.than. twelve.months Civil.penalty.not.to. exceed.$20,000 Restitution.of.any.pecuniary.benefits.received because of the violation committed (Basic Block List) Public censure and reprimand Reprimand Demotion Reduction in salary level Forfeiture of no more than one-third salary per month for no more than twelve months Civil penalty not to exceed $20,000 Restitution of any pecuniary benefits received because of the violation committed Examples of Public Officials Facing Penalties . Manatee County Commissioner who put herself on a VIP list for the COVID vaccine . Broward County Mayor who failed to accurately report income . Leon County Commissioner failed to accurately report financial interests . Florida House of Representatives Rep who failed to disclose a voting conflict when voting on the budget . Tallahassee Mayor who accepted gifts during out-of-town excursions with lobbyists and vendors, and failed to report them . Orange County Commissioner who did not disclose conflict involving employment with engineering firm before voting for expenditures to engineering firm Training Requirement As of January 1, 2024, annual ethics training is required for CDD supervisors. Requires 4 total hours of training annually on ethics, public records, and open meetings 50 minutes rounds up to 1 hour Self-reported on Form 1 (but keep your own records!) As of January 1, 2024, annual ethics training is required for CDD supervisors. Requires 4 total hours of training annually on ethics, public records, and open meetings 50 minutes rounds up to 1 hour Self-reported on Form 1 (but keep your own records!) Deadline to complete training If you are in office or take office on or before March 31, complete training by December 31 of the same year. If you take office after March 31, complete training by December 31 of the following year. (Icon Vertical Solid List) Questions??? Chapter 190, F.S. Chapter 112, Part III, Florida Statutes Article.II,.Section.8,.of.the.Florida.Constitution Commission on Ethics Website: https://ethics.state.fl.us/ Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees: https://ethics.state.fl.us/Documents/Publications/GuideBookletInternet.pdf?cp=2024527 (Icon Vertical Solid List) Resources Chapter 190, F.S. Chapter 112, Part III, Florida Statutes Article II, Section 8, of the Florida Constitution Commission on Ethics Website: https://ethics.state.fl.us/ Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees: https://ethics.state.fl.us/Documents/Publications/GuideBookletInternet.pdf?cp=202452 7 1 Highland Meadows CDD Field Management Report | GMS 2025 Highland Meadows CDD Field Management Report April 8th, 2025 Joel Blanco Field Manager GMS 2 Highland Meadows CDD Field Management Report | GMS 2025 As previously stated in the last meeting, the (3) remaining sidewalk repairs and (2) sidewalk grinds were completed. Attached are pictures of the completed sidewalk repairs. Maintenance staff coned off repaired areas that were completed. Field Staff reviewed all sidewalks that grinded down and repaired after completion with sidewalks stable and free of tripping hazards. Completed Approved Sidewalk Repairs Throughout the District r Leveling Trent Creek/Orchids Completed 3 Highland Meadows CDD Field Management Report | GMS 2025 As previously reported, Field Staff noted several maintenance repairs needed for both monument signs at the Davenport Blvd. & Olsen Rd. Entrance. Maintenance staff pressured washed both monument signs and removed both dirt and mildew stains from the elevated landscaping bed. Maintenance apply black gloss touch up paint to the monument lettering and decorative bar. The decorative bar and several chipped area throughout the monuments were patched and repaired. Both trimming and wall paint have been purchased and scheduled for completion. Leaning “No Overnight Parking” sign was noted in the Olsen Rd. entrance was straighten. Entrance Monument Repairs Completed 4 Highland Meadows CDD Field Management Report | GMS 2025 Completed/In Progress Misc. Maintenance Repair r Leveling Trent Creek/Orchids Maintenance staff pressure washed and prepped curbs for curb painting with both Davenport Blvd. & Olsen Rd. entrance curbs painted. Reported damaged small fence portion on N 10th St. was repaired. Staff with reinforce bottom portion of the fence with black tension wire. The previously approved “No Parking on Curves” sign installation is being scheduled for the first week of April. Material is currently on hand with locations marked with fluorescent orange spray paint. It was brought to our attention that a stormwater inlet had cosmetic damages towards the top by Highland Meadows Dr. We are in the process of scheduling our maintenance staff for repairs. 5 Highland Meadows CDD Field Management Report | GMS 2025 Field Staff has conducted landscaping reviews throughout the district. Landscaping throughout the community remains in satisfactory conditions--neat and tidy as we transition to the spring. The declining Queen Palm at the Olsen Rd. entrance that was previously reported has been replaced. Landscaping beds at both entrances have been detailed with plantings thriving as we transition to the spring. Tree Trimming of the front portion of the trees was completed late March per board direction. Attached is a quote to trim the back portion of the trees. Per the board’s request is also a quote to plant bougainvillea along the small portion of perimeter chain link fence. Site Review Landscaping Review Per Action Items List, Field Staff directed the landscaping vendor to resod the eroded area behind 232 Highland Meadows Ct. Resodding has been scheduled for April as we transition to spring. Resod Eroded Area Behind 232 Highland Meadows Ct. Action Items 7 Highland Meadows CDD Field Management Report | GMS 2025 Conclusion For any questions or comments regarding the above information, please contact me by phone at 786-238-9473, or by email at jblanco@gmscfl.com. Thank you. Respectfully, Joel Blanco Phone 863-422-5207 | Fax 863-422-1816 Email: Qty Unit Unit Cost TOTAL 9 Ea $350.00 $3,150.00 Total $3,150.00 The customer agrees, that by signing this proposal, it shall become a legal and binding contract and shall supersede any previous agreements, discussed or implied. The customer further agrees to all terms and conditions set forth within and shall be responsible for any/all court and/or attorney fees incurred by Prince and Sons, Inc.required to obtain collection for any portion of money owed for material and/or work performed by Prince and Sons Inc. SUBMITTED TO: Davenport Fl,33837 Date Submitted: April 2, 2025 Accepted by: Date Accepted: _____________________ Submitted by: Scott Merrell Phone: 786-238-9473 Oaks Trees Jblanco@gmscfl.com 200 S. F. Street This propoasl is to cut the homeowner side of the trees Job Name / Location: Haines City, Florida 33844 Polk County License # 214815 Orlando, FL 32801 508 Highlead Meadows GMS Services Highland Meadows 135 W. Central Blvd Date: April 2,2025 Joel Blanco Highland Meadows CDD Action Items April 2025 Date Assigned Item Entity or Person(s) Responsible Status 09.15.2023 Identify Records Repository in Polk County District Management Potential to use storage space at other District amenity centers 09.15.2023 Review CDD property Tract B in vicinity of 127 Highland Meadows Ct to determine if additional sod should be installed or seeded to deter erosion Field Manager Joel Blanco Light grading and sod will be installed March 2025. 11.17.2023 Identify construction plan for boundary property in the vicinity of Highland Meadows Place cul de sac District Engineer Rey Malave and Chace Arrington Depending on the construction plans, a proposal for a vegetated/landscape border may be presented at a future meeting (the vegetated border would be a Field Management issue). 11.17.2023 Ethics Training Board Members Ongoing - for FY2025, will be scheduled as part of regular meeting schedule. First ethics training scheduled 04.08.2025 11.17.2023 Sidewalk Maintenance Field Management Approval NTE $3,600 approved 08.23.2024 – some concrete work pending as of 02.06.2025. 11.17.2023 Send CDD Meeting Notice to HOA Manager District Management/Recording Secretary Ongoing - for electronic mail distribution to promote attendance at CDD Board Meetings. 05.03.2024 Update rough costs for milling and resurfacing roads. District Engineer Rey Malave and Chace Arrington Estimated $630,000. 08.23.2024 Tree Trimming Field Manager Joel Blanco Proposal approved by Board 02.11.2025. 08.23.2024 Review of Erosion at 232 Highland Meadows Pl Engineer Chace Arrington and Field Manager Joel Blanco 08.23.2024 Review roadway at Highland Meadows Ct Engineer Chace Arrington and Field Manager Joel Blanco Dip in road is being monitored. 11.12.2024 Amend and Restate Parking Rules Public Hearing completed 02.11.2025 Proposal for sign post approved 02.11.2025. Mailed notice sent to property owners. 11.12.2024 Driveway Expansion at 134 Highland Meadows Dr District Counsel Meredith Hammock Temporary Access agreement drafted.