Highland Meadows
Community Development District Agenda
February 11, 2025

Agenda

Highland Meadows
Community Development District

219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526
February 4, 2025
Highland Meadows
Community Development District

Dear Board Members:

A meeting of the Board of Supervisors of the Highland Meadows Community Development District will be held Tuesday, February 11, 2025, at 12:30 PM at the Lake Alfred Public Library, 245 N. Seminole Ave., Lake Alfred, FL 33850.

Those members of the public wishing to attend the meeting can do so using the information below:
Zoom Video Link: https://us06web.zoom.us/j/87515635389
Call-In Information:	1 305 224 1968	Meeting ID: 875 1563 5389 Following is the advance agenda for the meeting:

Board of Supervisors Meeting

Roll Call
Public Comment Period
Organizational Matters
Appointment of Individuals to Fill Seats 3, 4 and 5
Administration of Oaths of Office to Newly Appointed Supervisors
Consideration of Resolution 2025-03 Electing Officers
Consideration of Resolution 2025-04 Ratifying Staff Action to Set Public Hearing for the Purpose of Adopting Amended Parking Rules
Public Hearing Regarding Rules Related to Parking and Enforcement
Consideration of Resolution 2025-05 Adopting Amended Parking Rules
Approval of Minutes of the November 12, 2024 Board of Supervisors Meeting
Consideration of Non- Ad Valorem Agreement with Polk County Property Appraiser
Consideration of Data Sharing and Usage Agreement
Staff Reports
Attorney

Ethics Training Information
Engineer
Field Manager’s Report
Consideration of Proposal for Tree Trimming Along Entrances
Consideration of Proposal for “No Curb Parking” Signs
Ratification of Proposal to Replace Palm Tree
District Manager’s Report
Action Items
Approval of Check Register
Balance Sheet and Income Statement
Other Business
Supervisors Requests
Adjournment

Section III

Section C

RESOLUTION 2025-03
A RESOLUTION ELECTING THE OFFICERS OF THE HIGHLAND  MEADOWS	COMMUNITY	DEVELOPMENT DISTRICT,  POLK COUNTY, FLORIDA.

Whereas, the Highland Meadows Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

Whereas, the Board of Supervisors of the District (“Board”) desires to elect the Officers of the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT:
Section 1. The following persons are elected to the offices shown:

Chairperson	 		
Vice Chairperson	 		
Secretary	 		
Assistant Secretary	 		
Assistant Secretary	 		
Assistant Secretary	 		
Assistant Secretary	 		
Treasurer	 		
Assistant Treasurer	 		
Assistant Treasurer	 		

Passed and adopted this 11th day of February 2025.
ATTEST:	HIGHLAND MEADOWS
COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

Section IV

RESOLUTION 2025-04
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT RATIFYING THE ACTIONS OF THE DISTRICT MANAGER AND DISTRICT STAFF IN NOTICING A PUBLIC HEARING FOR THE PURPOSE OF ADOPTING AMENDED RULES RELATING TO OVERNIGHT PARKING AND PARKING ENFORCEMENT.

WHEREAS, the Highland Meadows Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Polk County, Florida; and
WHEREAS, the Board of Supervisors of the District (the “Board”) is authorized by Sections 190.011(5) and 190.035, Florida Statutes, to adopt rules, orders, rates, fees and charges pursuant to Chapter 120, Florida Statutes; and
Whereas, the Board is holding a public hearing relating to the adoption of Amended Rules Relating to Overnight Parking and Parking Enforcement, and District Manager and District staff caused notice thereof to be provided pursuant to Florida law; and
Whereas, the Board desires to ratify all the actions taken by the District Manager and District staff in noticing the public hearing for February 11, 2025.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The actions of the District Manager and District staff in noticing the District’s public hearing for the adoption of Amended Rules Relating to Overnight Parking and Parking Enforcement (the “Policy”) held on the 11th day of February 2025 at 12:30 p.m., at the Lake Alfred Public Library, 245 North Seminole Avenue, Lake Alfred, Florida 33850, are hereby ratified and approved.

Section 2. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

Section 3. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.
PASSED AND ADOPTED this 11th day of February 2025.

ATTEST:	HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

Exhibit A: Proposed Amended Rules Relating to Overnight Parking and Parking Enforcement

Exhibit A
Proposed Amended Rules Relating to Overnight Parking and Parking Enforcement

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Highland Meadows Community Development District
Amended Rules Relating to
Overnight Parking and Parking Enforcement

In accordance with Chapter 190, Florida Statutes, and on February 11, 2025, at a duly noticed public meeting, the Board of Supervisors of the Highland Meadows Community Development District (“District”) adopted the following policy to govern parking and parking enforcement on certain District property. This policy repeals and supersedes all prior rules and/or policies governing the same subject matter.

SECTION 1. INTRODUCTION. The District finds that parked Commercial Vehicles, Vehicles, Vessels, Trailers, and Recreational Vehicles (hereinafter defined) on certain of its property cause hazards and danger to the health, safety and welfare of District residents, paid users and the public. This Policy is intended to provide the District’s residents and paid users with a means to park Vehicles on-street in certain designated parking areas and remove such Commercial Vehicles, Vehicles, Vessels, Trailers, and Recreational Vehicles from District designated Tow Away Zones consistent with this Policy and as indicated on Exhibit A attached hereto and incorporated herein by reference

Section 2. Definitions.

Commercial Vehicle(s). Any mobile item which normally uses wheels, whether motorized or not, that (i) is titled, registered or leased to a company and not an individual person, or (ii) is used for business purposes even if titled, registered or leased to an individual person.

Vehicle(s). Any mobile item which normally uses wheels, whether motorized or not. For purposes of this Policy, unless otherwise specified, any use of the term Vehicle(s) shall be interpreted so as to include Commercial Vehicle(s), Vessel(s), Trailer(s), and Recreational Vehicle(s).

Vessel(s). Every description of watercraft, barge, or airboat used or capable of being used as a means of transportation on water.

Recreational Vehicle(s).	A vehicle designed for recreational use, which includes motor homes, campers and trailers relative to same.

Park(ing/ed). A Vehicle, Vessel or Recreational Vehicle left unattended by its owner or user.

Tow Away Zone. District property in which parking is prohibited and in which the District is authorized to initiate a towing and/or removal action. Any District property not designated as a designated parking area,

including but not limited to all grassed and/or landscaped areas and sidewalks which are not designated parking areas, is a Tow Away Zone.

Overnight. Between the hours of 10:00 p.m. and 6:00 a.m. daily.

Abandoned Vehicle. Any Vehicle that is not operational or has not been moved for a period of two (2) weeks.

Trailer. An unpowered vehicle towed by another.
No Curb Parking Zone. District property in which curb parking is prohibited and in which the District is authorized to initiate a towing and/or removal action of any Vehicle. District property deemed a No Curb Parking Zone will be designated as such with necessary signage.

SECTION 3. ESTABLISHMENT OF TOW AWAY ZONES. Each area set forth in Exhibit A attached hereto is hereby declared a Tow Away Zone and each area set forth in Exhibit B attached hereto is hereby declared a No Curb Parking Zone as set forth in Section 4 herein. In addition, any Vehicle which is Parked in a manner which prevents or inhibits the ability of emergency response vehicles to navigate streets within the District are hereby authorized to be towed. Moreover, any Vehicle which is Parked on District property that is grassed and/or landscaped or on District-owned sidewalks are hereby authorized to be towed.
Section 4.	Establishment Of No Curb Parking Zones. Each area set forth in
Exhibit B attached hereto is hereby declared a No Curb Parking Zone. Any Vehicle which is Parked in a No Curb Parking Zone is hereby authorized to be towed pursuant to this Policy.
Section 5. Exceptions.

On-Street Parking Exceptions. Abandoned and/or broken down Vehicles are not permitted to be Parked on-street at any time and are subject to towing at the Owner’s expense. Commercial Vehicles, Recreational Vehicles, Trailers, and Vessels are not permitted to be Parked on-street Overnight and shall be subject to towing at Owner’s expense.

Vendors/Contractors. The District Manager or his/her designee may authorize vendors/consultants in writing to Park company Vehicles on District property or in areas designated as Tow Away Zones in order to facilitate District business. All Vehicles so authorized must be identified by a parking pass issued by the District Manager or his/her designee stating the specific timeframe the company Vehicle is permitted to be Parked in an area otherwise designated as a Tow Away Zone.

Delivery Vehicles and Governmental Vehicles.	Delivery Vehicles,
including but not limited to, U.P.S., U.S.P.S., Fed Ex, moving company Vehicles, and lawn maintenance vendors Vehicles may Park on District property, but not on

District-owned grassed and/or landscaped areas or District-owned sidewalks, while actively engaged in the operation of such businesses. Vehicles owned and operated by any governmental unit may also Park on District property while carrying out official duties.

Any Vehicle Parked on District property, including District roads, must do so in compliance with all laws, ordinances and codes.

Section 6. Towing/Removal Procedures.

Signage and Language Requirements. Notice of the Tow Away Zones shall be approved by the District’s Board of Supervisors and shall be posted on District property in the manner set forth in Section 715.07, Florida Statutes. Such signage is to be placed in conspicuous locations, in accordance with Section 715.07, Florida Statutes.

Towing/Removal Authority. To effect towing/removal of a Commercial Vehicle, Vehicle, Vessel, Trailer, or Recreational Vehicle, the District Manager or his/her designee must verify that the subject Commercial Vehicle, Vehicle, Vessel, Trailer, or Recreational Vehicle was not authorized to Park under this rule in the Overnight Parking Areas and then must contact a firm authorized by Florida law to tow/remove Commercial Vehicle, Vehicles, Vessels, Trailers, and Recreational Vehicles for the removal of such unauthorized vehicle at the owner’s expense. The Commercial Vehicle, Vehicle, Vessel, Trailer, or Recreational Vehicle shall be towed/removed by the firm in accordance with Florida law, specifically the provisions set forth in Section 715.07, Florida Statutes. Notwithstanding the foregoing, a towing service retained by the District may tow/remove any vehicle Parked in the Tow Away Zone.

Agreement with Authorized Towing Service.	The District’s Board of
Supervisors is hereby authorized to enter into and maintain an agreement with a firm authorized by Florida law to tow/remove unauthorized vehicles and in accordance with Florida law and with the policies set forth herein.

Section 7. Parking At Your Own Risk. Vehicles, Vessels or Recreational Vehicles may be Parked on District property pursuant to this rule, provided, however, that the District assumes no liability for any theft, vandalism and/or damage that might occur to personal property and/or to such Vehicles.

Section 8. Amendments; Designation of Additional Tow-Away Zones. The
Board, in its sole discretion, may amend this Policy from time to time to designate new Tow Away Zones as the District acquires additional common areas. Such designations of new Tow Away Zones are subject to proper signage and notice prior to enforcement of these rules on such new Tow Away Zones.

EXHIBIT A – Tow Away Zones

EXHIBIT B – No Curb Parking Zones
Effective February 11, 2025

EXHIBIT A – Tow Away Zones

EXHIBIT B – No Curb Parking Zones

Section V

Section A

RESOLUTION 2025-05
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT ADOPTING AMENDED RULES RELATING TO OVERNIGHT PARKING AND PARKING ENFORCEMENT; AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE.
WHEREAS, the Highland Meadows Community Development District (“District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Polk County, Florida; and
Whereas, Chapter 190, Florida Statutes, authorizes the District to adopt resolutions as may be necessary for the conduct of district business; and
WHEREAS, the Board of Supervisors of the District (“Board”) is authorized by Sections 190.011(5) and 190.035, Florida Statutes, to adopt rules, orders, policies, rates, fees and charges pursuant to Chapter 120, Florida Statutes; and
WHEREAS, the District previously adopted its Rules Relating to Overnight Parking and Parking Enforcement, as amended (“Policy”) pursuant to the provisions of Sections 190.011(5) and 190.035, Florida Statutes, and Chapter 120, Florida Statutes; and
Whereas, the District has properly noticed for rule development and rulemaking regarding the Policy and a public hearing was held at a meeting of the Board on February 11, 2025; and
WHEREAS, the District now desires to adopt amended Rules Relating to Overnight Parking and Parking Enforcement (“Amended Policy”); and
Whereas, the Amended Policy repeals and supersedes all prior rules and/or policies governing the same subject matter; and
Whereas, the Board finds that it is in the best interests of the District to adopt by resolution the Amended Policy for immediate use and application.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT:
SECTION 1.  The recitals stated above are true and correct and by this reference are incorporated herein.
SECTION 2.	The District hereby adopts the Amended Policy, attached hereto as Exhibit A.
SECTION 3.  If any provision of this Resolution or the Amended Policy is held to be illegal or invalid, the other provisions shall remain in full force and effect.
SECTION 4.  This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.
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PASSED AND ADOPTED THIS 11TH DAY OF FEBRUARY 2025.
ATTEST:	HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors
Exhibit A:	Amended Rules Relating to Overnight Parking and Parking Enforcement

2

Highland Meadows Community Development District
Amended Rules Relating to
Overnight Parking and Parking Enforcement

In accordance with Chapter 190, Florida Statutes, and on February 11, 2025, at a duly noticed public meeting, the Board of Supervisors of the Highland Meadows Community Development District (“District”) adopted the following policy to govern parking and parking enforcement on certain District property. This policy repeals and supersedes all prior rules and/or policies governing the same subject matter.

SECTION 1. INTRODUCTION. The District finds that parked Commercial Vehicles, Vehicles, Vessels, Trailers, and Recreational Vehicles (hereinafter defined) on certain of its property cause hazards and danger to the health, safety and welfare of District residents, paid users and the public. This Policy is intended to provide the District’s residents and paid users with a means to park Vehicles on-street in certain designated parking areas and remove such Commercial Vehicles, Vehicles, Vessels, Trailers, and Recreational Vehicles from District designated Tow Away Zones consistent with this Policy and as indicated on Exhibit A attached hereto and incorporated herein by reference

Section 2. Definitions.

Commercial Vehicle(s). Any mobile item which normally uses wheels, whether motorized or not, that (i) is titled, registered or leased to a company and not an individual person, or (ii) is used for business purposes even if titled, registered or leased to an individual person.

Vehicle(s). Any mobile item which normally uses wheels, whether motorized or not. For purposes of this Policy, unless otherwise specified, any use of the term Vehicle(s) shall be interpreted so as to include Commercial Vehicle(s), Vessel(s), Trailer(s), and Recreational Vehicle(s).

Vessel(s). Every description of watercraft, barge, or airboat used or capable of being used as a means of transportation on water.

Recreational Vehicle(s).	A vehicle designed for recreational use, which includes motor homes, campers and trailers relative to same.

Park(ing/ed). A Vehicle, Vessel or Recreational Vehicle left unattended by its owner or user.

Tow Away Zone. District property in which parking is prohibited and in which the District is authorized to initiate a towing and/or removal action. Any District property not designated as a designated parking area,

including but not limited to all grassed and/or landscaped areas and sidewalks which are not designated parking areas, is a Tow Away Zone.

Overnight. Between the hours of 10:00 p.m. and 6:00 a.m. daily.

Abandoned Vehicle. Any Vehicle that is not operational or has not been moved for a period of two (2) weeks.

Trailer. An unpowered vehicle towed by another.
No Curb Parking Zone. District property in which curb parking is prohibited and in which the District is authorized to initiate a towing and/or removal action of any Vehicle. District property deemed a No Curb Parking Zone will be designated as such with necessary signage.

SECTION 3. ESTABLISHMENT OF TOW AWAY ZONES. Each area set forth in Exhibit A attached hereto is hereby declared a Tow Away Zone and each area set forth in Exhibit B attached hereto is hereby declared a No Curb Parking Zone as set forth in Section 4 herein. In addition, any Vehicle which is Parked in a manner which prevents or inhibits the ability of emergency response vehicles to navigate streets within the District are hereby authorized to be towed. Moreover, any Vehicle which is Parked on District property that is grassed and/or landscaped or on District-owned sidewalks are hereby authorized to be towed.
Section 4.	Establishment Of No Curb Parking Zones. Each area set forth in
Exhibit B attached hereto is hereby declared a No Curb Parking Zone. Any Vehicle which is Parked in a No Curb Parking Zone is hereby authorized to be towed pursuant to this Policy.
Section 5. Exceptions.

On-Street Parking Exceptions. Abandoned and/or broken down Vehicles are not permitted to be Parked on-street at any time and are subject to towing at the Owner’s expense. Commercial Vehicles, Recreational Vehicles, Trailers, and Vessels are not permitted to be Parked on-street Overnight and shall be subject to towing at Owner’s expense.

Vendors/Contractors. The District Manager or his/her designee may authorize vendors/consultants in writing to Park company Vehicles on District property or in areas designated as Tow Away Zones in order to facilitate District business. All Vehicles so authorized must be identified by a parking pass issued by the District Manager or his/her designee stating the specific timeframe the company Vehicle is permitted to be Parked in an area otherwise designated as a Tow Away Zone.

Delivery Vehicles and Governmental Vehicles.	Delivery Vehicles,
including but not limited to, U.P.S., U.S.P.S., Fed Ex, moving company Vehicles, and lawn maintenance vendors Vehicles may Park on District property, but not on

District-owned grassed and/or landscaped areas or District-owned sidewalks, while actively engaged in the operation of such businesses. Vehicles owned and operated by any governmental unit may also Park on District property while carrying out official duties.

Any Vehicle Parked on District property, including District roads, must do so in compliance with all laws, ordinances and codes.

Section 6. Towing/Removal Procedures.

Signage and Language Requirements. Notice of the Tow Away Zones shall be approved by the District’s Board of Supervisors and shall be posted on District property in the manner set forth in Section 715.07, Florida Statutes. Such signage is to be placed in conspicuous locations, in accordance with Section 715.07, Florida Statutes.

Towing/Removal Authority. To effect towing/removal of a Commercial Vehicle, Vehicle, Vessel, Trailer, or Recreational Vehicle, the District Manager or his/her designee must verify that the subject Commercial Vehicle, Vehicle, Vessel, Trailer, or Recreational Vehicle was not authorized to Park under this rule in the Overnight Parking Areas and then must contact a firm authorized by Florida law to tow/remove Commercial Vehicle, Vehicles, Vessels, Trailers, and Recreational Vehicles for the removal of such unauthorized vehicle at the owner’s expense. The Commercial Vehicle, Vehicle, Vessel, Trailer, or Recreational Vehicle shall be towed/removed by the firm in accordance with Florida law, specifically the provisions set forth in Section 715.07, Florida Statutes. Notwithstanding the foregoing, a towing service retained by the District may tow/remove any vehicle Parked in the Tow Away Zone.

Agreement with Authorized Towing Service.	The District’s Board of
Supervisors is hereby authorized to enter into and maintain an agreement with a firm authorized by Florida law to tow/remove unauthorized vehicles and in accordance with Florida law and with the policies set forth herein.

Section 7. Parking At Your Own Risk. Vehicles, Vessels or Recreational Vehicles may be Parked on District property pursuant to this rule, provided, however, that the District assumes no liability for any theft, vandalism and/or damage that might occur to personal property and/or to such Vehicles.

Section 8. Amendments; Designation of Additional Tow-Away Zones. The
Board, in its sole discretion, may amend this Policy from time to time to designate new Tow Away Zones as the District acquires additional common areas. Such designations of new Tow Away Zones are subject to proper signage and notice prior to enforcement of these rules on such new Tow Away Zones.

EXHIBIT A – Tow Away Zones

EXHIBIT B – No Curb Parking Zones
Effective February 11, 2025

EXHIBIT A – Tow Away Zones

EXHIBIT B – No Curb Parking Zones

Minutes

MINUTES OF MEETING HIGHLAND MEADOWS
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Highland Meadows Community Development District was held on Tuesday, November 12, 2024, at the Lake Alfred Public Library, 245 North Seminole Ave., Lake Alfred, Florida.

Present and constituting a quorum:

Cindy Chenowith	Chairperson
Headley Oliver joined late	Vice Chair
Eric Chenowith	Assistant Secretary
Kevin Serrano	Assistant Secretary
Jason Munoz	Assistant Secretary Also, present were:
Tricia Adams	District Manager, GMS
Meredith Hammock	District Counsel, Kilinski Van Wyk
Savannah Hancock	District Counsel, Kilinski Van Wyk
Joel Blanco	Field Manager, GMS

The following is a summary of the discussions and actions taken at the November 12, 2024 Highland Meadows Community Development District’s Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Adams called the meeting to order at 12:30 p.m. Four Board members were in attendance in person, constituting a quorum, with Supervisor Oliver joining the meeting at approximately 12:36 p.m.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Adams opened the public comment period for public members to make statements to the Board. There were no public comments at this time.

November 12, 2024	Highland Meadows CDD

THIRD ORDER OF BUSINESS	Organizational Matters
A. Administration of Oath of Office to Supervisor Munoz
Ms. Adams stated the oath of office was administered to Jason Munoz prior to the start of the Board meeting.

FIFTH ORDER OF BUSINESS	Approval of Minutes of the August 23,
2024 Board of Supervisors Meeting
Ms. Adams presented the minutes of the August 23, 2024, Board of Supervisors meeting. These minutes have been reviewed by District Counsel and the District Engineer. She asked for a motion to approve as presented.

On MOTION by Ms. Chenowith, seconded by Mr. Chenowith, with all in favor, the Minutes of the August 23, 2024 Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-01
Amending the Fiscal Year 2024 Adopted Budget
Ms. Adams stated Florida Statutes requires budget amendments to be completed within 60 days of the end of the fiscal year. Resolution 2025-01 amends the general fund budget for FY24.
*Headley Oliver joined the meeting at this time.

On MOTION by Ms. Chenowith, seconded by Mr. Chenowith, with all in favor, Resolution 2025-01 Amending the Fiscal Year 2024 Adopted Budget, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-02
Authorizing Publication of Legal Notices on Public Website
Ms. Adams noted a change in Florida Statutes allowing electronic publication if the county government facilitates a website. Polk County has started a website. Resolution 2025-02 authorizes some of the District’s legal notices to be published on the county website.

November 12, 2024	Highland Meadows CDD

On MOTION by Mr. Chenowith, seconded by Mr. Munoz, with all in favor, Resolution 2025-02 Authorizing Publication of Legal Notices on Public Website, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of Fiscal Year 2024 Audit
Engagement Letter
Ms. Adams noted the District is required to undergo an annual independent audit each year.
Grau & Associates has been selected for audit services. The fee for the FY24 audit is $3,200.

On MOTION by Ms. Chenowith, seconded by Mr. Chenowith, with all in favor, the Fiscal Year 2024 Audit Engagement Letter, was approved.

EIGHTH ORDER OF BUSINESS	Staff Reports
A. Attorney
Ms. Hammock reviewed the Sunshine Law, Public Records Law, and Ethics Law for Supervisor Munoz.

B. Engineer
Consideration of Work Authorization 2025-1
Ms. Adams noted this work authorization was prepared by Dewberry with Rey Malave as the primary engineer. It memorializes that they are the District Engineer and anticipate they can complete all of the efforts required for the budgeted amount for FY25 which is $10K.

On MOTION by Ms. Chenowith, seconded by Mr. Chenowith, with all in favor, Work Authorization 2025-1, was approved.

C. Field Manager’s Report
Mr. Blanco reviewed the Field Managers Report on page 44 of the agenda package. A Board member spoke about requesting an extension of the apron of his driveway. Ms. Hammock noted staff can work with the Board member as an individual homeowner with Rey to make sure design is not impacting the functionality of the system as it is permitted and then draft a cost share agreement. If the Board is amenable, the Chair or Vice Chair can execute this between meetings.

November 12, 2024	Highland Meadows CDD

A Board member recommended signs on the curbs making them no parking zones, with 24-hour towing. Ms. Hammock noted if there were existing parking rules, they would have to modify those rules and hold a public hearing. Staff will research the current parking rules and bring back a proposed change to no parking zones at the next Board meeting.

On MOTION by Ms. Chenowith, seconded by Mr. Munoz, with all in favor, Setting a Public Hearing to Amend and Restate Parking Rules for February 11, 2025 at 12:30 p.m. at Lake Alfred Public Library, was approved.

Ms. Adams noted staff can provide galvanized U channel, fluted aluminum, and round black powder coated options for sign posts.

D. District Manager’s Report
Action Items
Ms. Adams stated the Action Items list backup was dropped off the agenda. Updated items included records repository in Polk County that the District Management team is working on, the review of tract B in the vicinity of 127 Highland Meadows regarding erosion, the construction plan for the boundary property in the vicinity of Highland Meadows Place cul-de-sac, ethics training scheduled sessions as part of FY25 meeting schedule, sidewalk maintenance, CDD meeting notice, rough cost estimate for milling and resurfacing the roadway in Spring 2025, cost to send expense report for litigation to the Board, tracking tree trimming proposals, erosion at 232 Highland Meadows Place and small dip in the roadway near Highland Meadows Court, debris removal.

Approval of Check Register
Ms. Adams presented the check register from August 1st through September 30th totaling
$76,594.61. A detailed run summary immediately follows.

On MOTION by Ms. Chenowith, seconded by Mr. Munoz, with all in favor, the Check Register, was approved.

November 12, 2024	Highland Meadows CDD

Balance Sheet and Income Statement
Ms. Adams noted on page 59 of the agenda package is the combined balance sheet through the end of September. No Board action is required.

NINTH ORDER OF BUSINESS	Other Business
Ms. Adams noted the Chairman requested a change in the annual meeting schedule. The scheduled meeting on August 6, 2025, will be changed to August 12, 2025, at 12:30 p.m.

On MOTION by Mr. Chenowith, seconded by Ms. Chenowith, with all in favor, to Amend the FY2025 Meeting Schedule with August Date Falling on August 12th, Same Time & Place, was approved.

TENTH ORDER OF BUSINESS	Supervisor Requests
There being no comments, the next item followed.

ELEVENTH ORDER OF BUSINESS	Adjournment
Ms. Adams asked for a motion to adjourn.

On MOTION by Mr. Chenowith, seconded by Mr. Munoz, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

Section VII

CONTRACT AGREEMENT
This Agreement made and entered into on Monday, January 13, 2025 by and between the Highland Meadows Community Development District, a local unit of special purpose government of the State of Florida hereinafter referred to as the 'Special District', and Neil Combee, Polk County Property Appraiser, a Constitutional Officer of the State of Florida, whose address is 255 North Wilson Ave., Bartow, FL 33830, hereinafter referred to as the 'Property Appraiser'.
Section 197.3632 Florida Statutes, provides that special assessments of non-ad valorem taxes levied by the Special District may be included in the assessment rolls of the County and collected in conjunction with ad valorem taxes as assessed by the Property Appraiser. Pursuant to that option, the Property Appraiser and the Special District shall enter into an agreement providing for reimbursement to the Property Appraiser of administrative costs, including costs of inception and maintenance, incurred as a result of such inclusion.
The parties herein agree that, for the 2025 tax year assessment roll, the Property Appraiser will include on the assessment rolls such special assessments as are certified to her by the Highland Meadows Community Development District.
The term of this Agreement shall commence on January 1, 2025 or the date signed below, whichever is later, and shall run until December 31, 2025, the date of signature by the parties notwithstanding. This Agreement shall not automatically renew.
The Special District shall meet all relevant requirements of Section 197.3632 & 190.021 Florida Statutes.
The Special District shall furnish the Property Appraiser with up-to-date data concerning its boundaries and proposed assessments, and other information as requested by the Property Appraiser to facilitate in administering the non-ad valorem assessment in question. Specifically, if assessments will be included on the 2025 TRIM Notice, the Special District shall provide proposed assessments no later than Friday, July 11, 2025. The Special District’s assessments shall, as far as practicable, be uniform (e.g. one uniform assessment for maintenance, etc.) to facilitate the making of the assessments by the mass data techniques utilized by the Property Appraiser.
The Special District shall certify to the Property Appraiser the Special District’s annual installment and levy no later than Monday, September 15, 2025. The Property Appraiser shall, using the information provided by the Special District, place the Special District’s non ad-valorem special assessments on properties within the district for inclusion on the 2025 tax roll.
The Property Appraiser shall be compensated by the Special District for the administrative costs incurred in carrying out this Agreement at the rate of 1% of the amount levied on the TRIM Notice or if the TRIM Notice is not used, the rate shall be 1% of the amount levied on the 2025 tax roll. For the TRIM Notice, the Property Appraiser will require payment on or before Monday, September 15, 2025 for processing within the Property Appraiser budget year (October 1st – September 30th).
If the actual costs of performing the services under this agreement exceed the compensation provided for in Paragraph 7, the amount of compensation shall be the actual costs of performing the services under this agreement.
If tax roll corrections are requested by the Special District, the Property Appraiser shall be compensated by the Special District for the administrative costs incurred at the rate of $5.00 for each tax roll correction exceeding ten (10) corrections per tax
year.
The Special District shall indemnify and hold harmless, to the extent permitted by Florida law and without waiving its right of any applicable sovereign immunity, the Property Appraiser and all respective officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the Property Appraiser and all respective officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the negligent or intentional acts or omissions of the Special District or its employees, agents, servants, partners, principals, or subcontractors arising out of, relating to, or resulting from the performance of the Agreement. The Special District shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the Property Appraiser where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon.

EXECUTED By:

Special District Representative

Neil Combee
Polk County Property Appraiser By:

Print name

Title	Date

Neil Combee, Property Appraiser

Section VIII

POLK COUNTY PROPERTY APPRAISER
2025 Data Sharing and Usage Agreement

Revised 01/2025 ADA Compliant

This Data Sharing and Usage Agreement, hereinafter referred to as "Agreement," establishes the terms and conditions under which thetl	land MtAdOKJ.S CtxrlMt.Ut,i:f1e1 .llfw).ell± Dii':hiot-	hereinafter
referred to as "age ,, can acquire and use Polk County Property Appraiser data that is exempt from Public Records disclosure as defined in FS 119.071.

In accordance with the terms and conditions of this Agreement, the agency agrees to protect confidential data in accordance with FS 282.3185 and FS 501.171 and adhere to the standards set forth within these statutes.

For the purposes of this Agreement, all data is provided. It is the responsibility of the agency to apply all statutory guidelines relative to confidentiality and personal identifying information.

The confidentiality of personal identifying information including: names, mailing address and OR Book and Pages pertaining to parcels owned by individuals that have received exempt/ confidential status, hereinafter referred to as "confidential data," will be protected as follows:
The agency will not release confidential data that may reveal identifying information of individuals exempted from Public Records disclosure.
The agency will not present the confidential data in the results of data analysis (including maps) in any manner that would reveal personal identifying information of individuals exempted from Public Records disclosure.
The agency shall comply with all state laws and regulations governing the confidentiality and exempt status of personal identifying and location information that is the subject of this Agreement.
The agency shall ensure any employee granted access to confidential data is subject to the terms and conditions of this Agreement.
The agency shall ensure any third party granted access to confidential data is subject to the terms and conditions of this Agreement. Acceptance of these terms must be provided in writing to the agency by the third party before personal identifying information is released.
The agency agrees to comply with all regulations for the security of confidential personal information as defined in FS 501.171.
The agency, when defined as "local government" by FS 282.3185, is required to adhere to all cybersecurity guidelines when in possession of data provided or obtained from the Polk County Property Appraiser.

The term of this Agreement shall commence on January 1, 2025, and shall run until December 31, 2025, the date of signature by the parties notwithstanding. This Agreement shall not automatically renew. A new agreement will be provided annually to ensure all responsible parties are aware of and maintain the terms and conditions of this Data Sharing and Usage Agreement.

In witness of their agreement to the terms above, the parties or their authorized agents hereby affix their signatures.

POLK COUNTY PROPERTY APPRAISER

)  ·/J /)	. - :LfUl,
Signature: 	 /l/_,rue:, (_,,-6-m.c	

Print:	Neil Combee	

Signature: 		 Print:		

Title: Date:

Polk County Property Appraiser January 7, 2025	

Title:	 	 Date:		

Section IX

Section A

Ethics

Sunshine Amendment and Code of
for CDD Supervisors
Part 1

KVI
KILINSKI I VANWYK

Basics
Florida	is	committed	to	ethical government

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The	Sunshine	Amendment		requires	a code		of	ethics	for	public	officials (Article 11,		Section	8,	 of	the Florida Constitution)
The Code of Ethics for Public Officials and Employees is found in Chapter 112, Part Ill, Florida Statutes
The Commission on Ethics is the "guardian of the standards of conduct"
Note: for purposes of these laws, "agency" means, among other things, a special district

Note: This presentation covers Florida's ethics laws as they apply to special district supervisors. Other provisions relating to other types of public officials have been omitt

To whom does it
apply?
To all public officers, state and local, including members of advisory bodies

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Solicitation or Acceptance
of Gifts

	"Gift" = something accepted by a donee, or by another on the donee's behalf, or that which is paid or given to another for or on behalf of a donee, directly, indirectly, or in trust for the donee's benefit or by any other means, for which equal or greater consideration is not given within 90 days
CDD Supervisors are prohibited from:
so.li.c.it.ing or accepting anything of value, such as a gift, loan, reward, promise of future employment, favor, or service, that is based on an understanding that their vote, official action, or judgment would be influenced by such gift; and
soliciting any gift from a political committee, lobbyist who has lobbied the official or his or her agency within the past 12 months, or the partner, firm, employer, or principal of such a lobbyist or from a vendor doing business with the official's agency; and
directly or indirectly accepting a gift worth more than $100 from such a lobbyist, from a partner, firm, employer, or principal of the lobbyist,  or  from  a  political  committee  or  vendor doing business with their agency; and
accepting any gift from a political committee.
Note: Even when permitted, certain gifts must be disclosed on proper forms.

What is a gift?

A gift is:
Real property.
The use of real property.
Tangible or intangible personal property.
The use of tangible or intangible personal property.
A preferential rate or terms on a debt, loan, goods, or services, which rate is below the customary rate and is not either a government rate available to all other similarly situated government employees or officials or a rate which is available to similarly situated members of the public by virtue of occupation, affiliation, age, religion, sex, or national origin.
Forgiveness of an indebtedness.
Transportation, other than that provided to a public officer or employee by an agency in relation to officially approved governmental business, lodging, or parking.
Food or beverage.
Membership dues.
Entrance fees, admission fees, or tickets to events, performances, or facilities.
Plants, flowers, or floral arrangements.
Services provided by persons pursuant to a professional license or certificate.
Other personal services for which a fee is normally charged by the person providing the services.
Any other similar service or thing having an attributable value not already provided for in this section.

/

What isn't a gift?

A gift is not:
Salary, benefits, services, fees, comm1ss1ons, gifts, or expenses associated primarily with the donee's employment, business, or service as an officer or director of a corporation or organization.
Except as provided in s. 112.31485, F.S., contributions or expenditures reported pursuant to Chapter 106, F.S., contributions or expenditures reported pursuant to federal election law, campaign-related personal services provided without compensation by individuals volunteering their time, or any other contribution or expenditure by a political party or affiliated party committee.
An honorarium or expense related to an honorarium event paid to a person or the person's spouse.
An award, plaque, certificate, or similar personalized item given in recognition of the donee's public, civic, charitable, or professional service.
An honorary membership in a service or fraternal organization presented merely as a courtesy by such organization.
The use of a public facility or public property, made available by a governmental agency, for a public purpose.
Transportation provided to a public officer or employee by an agency in relation to officially approved governmental business.
Gifts provided directly or indirectly by a state, regional, or national organization which promotes the exchange of ideas between, or the professional development of, governmental officials or employees, and whose membership is primarily composed of elected or appointed public officials or staff, to members of that organization or officials or staff of a governmental agency that is a member of that organization.

/

Pop Quiz! Which of these is a gift? (Choose all that apply, click for answers)
i.iali&.i ► Supervisor A receives Taylor Swift tickets from an old friend.

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Supervisor B receives a plaque for 10 years of service on a CDD board.

Supervisor C receives a new watch from a friend who owns a jewelry shop and pays for it within 90 days.

Supervisor D goes out to dinner at Bern's steakhouse with the District's landscape vendor and the landscape vendor pays for everyone's dinner.

Unauthorized Compensation

CDD supervisors are prohibited

''We're qu.ite cowtforta.ble living in tl-.e attic. How wtu.cl look tne otner Wtl.!:J a.rid not wtention u.s Ot'I. !:JOU.r repo Ever!:JOt'l.t na.s a. price."

Accepting any compensation,		pa m nt or thing of value when they kn w, , or with the		exercise of reasonable\ ca should	know,	that	it	is	give influence a vote or other official act,on.
1
"Compensation"  means  a  pay ent,
distribution, loan, an adva'pce, reimbursement, deposit, salary, {ee, retainer, or anything of value provided or
owed to a recipient, directly or indirectly, from any source for lobbying activity. • '

/

Misuse and Abuse of Public Position
CDD supervisors are prohibited from:
Corruptly using or attempting to use their official positions or the resources thereof to obtain a special privilege or benefit for themselves or others; and
"Corruptly" means done with a wrongful intent and for the purpose of obtaining, or compensating or receiving compensation for, any benefit resulting from some act or omission of a public servant which is inconsistent with the proper performance of his or her public duties.
Abusing their public positions in order to obtain a disproportionate benefit for themselves or certain others.
However,  a CDD supervisor or employee does not abuse his or her public position if the board member or public employee commits an act or omission that is authorized under s. 190.007, F.S., or certain enumerated sections of the Code of Ethics, and an abuse of a board member's public position does not include any act or omission in connection with a vote when the board member has followed the procedures required by the voting conflict of interest statute.

Disclosure or Use of Certain Information

CDD supervisors are prohibited from disclosing or using information not available to the public and obtained by reason of their public position, for the personal benefit of themselves or others.

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Solicitation/ Acceptance of Honoraria

honorarium noun
hon·o·rar·i·um	.a-ne-·rer-e-em ,ci)"·
plural honoraria	.a-ne- 'rer-e-e "')) also honorariums

CDD	supervisors	are from:

Soliciting honoraria related to the\ir • offices or duties; and
Knowingly accepting an honorarium\ fro political	committee,	lobbyist	o lobbied the person's agency within t	,pa 12 months, or the partner, firm, em loye or principal of such a lobbyist, or f orri vendor doing business with the off dal 's agency.
However, they may accept the p.a*me nt of expenses related to an	\ honorarium event from such indiVidUals­ or entities, provided that the expep s

: a payment for a service (such as making a speech) on which custom or propriety forbids a price to be set
donated the hanararia from his speaking engagements

are disclosed.

Pop Quiz! Which of these are prohibited? (Choose all that apply, click for answers)

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Supervisor A receives tickets to the Super Bowl from vendor representative knowing the vendor expects the Supervisor to vote in favor of the vendor on an upcoming District contract award.

Supervisor B travels to Tallahassee to speak during legislative session about a COD-related bill and is reimbursed for travel-related expenses in accordance with the District's adopted reimbursement policy.

Supervisor C does not disclose that one of the proposing entities on a District RFP is owned by his son and encourages other Supervisors to award the contract to his son's company.

Supervisor D sends a copy of a sealed bid, which includes proprietary confidential business information of the bidder, to a friend who works in the same industry as the bidder.

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Conflicting Employment/ Contractual Relationship

Public Officers are prohibited frCi>m·:
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Holding any employment or contract
any business entity or agenc		r Wl by	or	doing business	with H s\a public agency; and		\
Holding	any	employment	or !v contractual relationship which	ill p frequently recurring conflict bet	een official's		private	interests	and, pull duties, or which will impede the full a

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NOTE: Limited exem • •
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Other ExemQtions

Prohibition against doing business with one's agency and having conflicting employment may not apply if:
Business is rotated among all qualified suppliers in a city/county.
When the business is awarded by sealed, competitive bidding and neither the official nor his or her spouse or child have attempted to persuade agency personnel to enter the contract. (Note: Supervisor still must file a disclosure form.)
When the purchase or sale is for legal advertising, utilities service, or for passage on a common carrier.
When an emergency purchase must be made to protect the public health, safety, or welfare.
When the business entity is the only source of supply within the political subdivision and proper disclosure forms are filed.
When the aggregate of any such transactions does not exceed $500 in a calendar year.

Other Exemptions (continued)
Prohibition	against	doing	business	with	one's	agency	and	having	conflicting employment may not apply:

1

When the business transacted is the degosit of agency funds in a bank of which a county, city or District official is an officer, director, or stockholder, so long as the agency s records show that the governing body has determined that the member did not favor his or her bank over other qualified banks.
When, after proper disclosures, the prohibitions are waived for adviso'frc board meml:;ers by the appoint person or by a two-thirds vote of the appomtmg ody.
When, in arivate ca acity, a Supervisor purchases goods or services from a business ent1 y whlch 1s om_g business with tlie Supervisor's agency at a price and upon terms available to simirarly situated members of the general public.
When, in a rivate capacity, a Supervisor purchases goods or services from a business enti y whlch 1s subJect to tlie regulation of the "Supervisor's agency if the price and terms of the transaction are available to similarly situated members of the general public and the Supervisor makes full disclosure of the relationship to
the agency head or governing body prior to the transaction.
When a Su_eervisor is employed by a tax-exemP.t organization contracting with the Supervisor s agency so long as the Supervisor is not directly or indirectly compensated as a result of fhe contract, does not participate in any way in the decision to enter into the contract, abstains from voting on any matter involvin the employer, and makes certain disclosures.

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Lobbying Restrictions

For a period of six years afte\ leaving a public position, a CD Supervisor	shall		not	lobby	for compensation on issues of policy, appropriations,	or	procurement before his or her former agency or governing body.
Note: Exception to this rule applies to individuals leaving landowner-elected seats.
A person elected to county, municipal, school district, or special district office is prohibited from representing another person or entity for compensation before the government body or agency of which he or she was an officer for two years after leaving office.

Employees Holding Office

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A public employee is prohibited from being a member of the governing body which serves as his or her employer.

Except, it shall not be a conflict of interest\under Chapter 112, F.S., for a board member or th -distric manager or another employee of the districto be a stockholder, officer, or employee of a lando per or of an entity affiliated with a landowner.	'
However, over the course of a Supervisor's term, situations may arise which could be construed as_,,a conflict requiring filing of Form 8B. Therefore/in abundance of caution, we recommend th /	• Supervisors who are affiliated with a lqndown and/or developer entity, or affili Ei"'with a subsidiary, or sibling organizati_9R of that
complete Form 8B disclosing.,t:neir affili will remain on file with tbeDistrict.

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Nepotism

COD Supervisors are prohibited from seeking for a relative any appointment, employment, promotion, or advancement in the agency in which the Supervisor is serving or over which the Supervisor exercises jurisdiction or control.
No person may be appointed, employed, promoted, or advanced in or to a position in an agency if such action has been advocated by a related public official who is serving in or exercising jurisdiction or control over the agency.

"'We ore·vuy•imprcsscd with your resurne.
Especially the port where you·mention that your grandfather· is

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Resources

t;l	Chapter 190, F.S.

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Chapter 112, Part Ill, Florida Statutes

Article II, Section 8, of the Florida Constitution

Section C

Highland Meadows CDD
Field Management Report

1

February 11th, 2025 Joel Blanco
Field Manager GMS

Highland Meadows CDD Field Management Report | GMS 2025

In Progress

Approved Sidewalk Repairs Throughout the District

As previously stated, Field Staff marked each sidewalk repair with a florescent orange mark along the cracks and sidewalk grinds with a florescent orange dot at the edge to indicate sidewalks for repair.
Maintenance staff completed all sidewalk grinds throughout the district.
Maintenance staff started and completed sidewalk repairs in several areas with 3 areas left for completion.
Field Staff will review repairs upon completion.

2

Highland Meadows CDD Field Management Report | GMS 2025

In Progress

Entrance Review & Maintenance

During district reviews, Field Staff reviewed both Davenport Blvd. & Olsen Rd. Entrances.
Olsen Rd. Entrance sign lettering was found loose with maintenance staff scheduled to repaired.
Monument lettering was found in need of some minor touch up paint with maintenance scheduled to apply paint.
Elevated landscaping bed base and bottom stone paver base were found with dirt and mildew stains.
Maintenance staff has been scheduled to pressure wash all 4 monuments.
Previously mentioned curb painting remains on scheduled for completion. Leaning “No Overnight Parking” sign was noted in the Olsen Rd. entrance and scheduled to be straighten.

3

Highland Meadows CDD Field Management Report | GMS 2025

Site Review

Field Staff has conducted dry pond reviews throughout the district during the dry season.
All dry ponds appear neatly mowed with stormwater weir skimmers secured.
Staff will continue to monitor as we get closer to the rainy season.

Pond Review

Field Staff has conducted landscaping reviews throughout the district.
Landscaping throughout the community remains in satisfactory conditions (neat and tidy) during the dry season.
Branches from the conservation area has been maintained on the fencing common area on Highland Meadows St. with the previously reported tree debris removed from the easement area.
Queen Palm at the Olsen Rd. entrance was discovered dead during review with palm replacement scheduled for removal and replacement.

Landscaping Review

4

Highland Meadows CDD Field Management Report | GMS 2025

Action Items Review

Resod Eroded Area Behind 232 Highland Meadows Ct.

Per Action Items List, Field Staff directed the landscaping vendor to resod the eroded area behind 232 Highland Meadows Ct.
Landscaping vendor recommended scheduling the resod in March prior to the start of the rainy season for the sod to take root.
Scheduling has been communicated to the resident.

5

Highland Meadows CDD Field Management Report | GMS 2025

6

Conclusion

For any questions or comments regarding the above information, please contact me by phone at 786-238-9473, or by email at jblanco@gmscfl.com. Thank you.

Respectfully, Joel Blanco

Highland Meadows CDD Field Management Report | GMS 2025

Section 1

200 S. F. Street	
Haines City, Florida 33844	
Phone 863-422-5207 | Fax 863-422-1816

Date: January 13, 2025			Polk County License # 214815	
SUBMITTED TO:		Job Name / Location:	
GMS
135 West Central Blvd Orlando, FL 32801 Joel Blanco
Phone: (786) 238-9473
Email: jblanco@gmscfl.com		Highland Meadows CDD II
Haines City, FL	
Proposal to trim 9 Oak trees clear of the powerlines. Prince & Sons is NOT responsible for any damage to sod or
underground utilities.	

	Qty	Unit	Unit Cost	Total	
Trim Oak tree	9	Ea	$185.00	$1,665.00	
Clean and haul off all debris	1	Ea	$900.00	$900.00	
			Total:	$2,565.00	

The customer agrees, that by signing this proposal, it shall become a legal and binding contract and shall supersede any previous agreements, discussed or implied. The customer further agrees to all terms and conditions set forth within and shall be responsible for any/all court and/or attorney fees incurred by Prince and Sons, Inc.required to obtain collection for any portion of money
owed for material and/or work performed by Prince and Sons Inc.
Submitted by: Cory Courchesne	Accepted by:	
Date Submitted: January 13, 2025	Date Accepted: 		

Section 2

Proposal#:
392

Bill To/District	Prepared By:	
Highland Meadows CDD	Governmental Management Services- CF,
LLC	
	219 E. Livingston Street	
	Orlando, FL 32801	
Job name and Description	
Job Name: Installation of (10) "No Curb Parking" Sign throughout the district Description: Installation of (10) 6ft. U channel posts with (10) "No Curb Parking Allowed" signs in 10 curbed areas throughout the district. Signs will be reinforced with concrete.	

Governmental Management Services - CF

	
			
32	Labor	$50.00	$1,600	

				

				
Total Due:	$3,387.00	

2	Mobilization	$65.00	$130	
	Equipment		$300	
	Materials		$1,100	

This Proposal is Valid for 30 days.

Proposal Date: 02/11/2025

Maintenance Services Phone: 407-201-1514
Email: Csmith@gmscfl.com

Client Signature: 	

GOVERNMENTAL MANAGEMENT SERVICES 2024 I Proposal

Proposal#:
391

Bill To/District	Prepared By:	
Highland Meadows CDD	Governmental Management Services- CF,
LLC	
	219 E. Livingston Street	
	Orlando, FL 32801	
Job name and Description	
Job Name: Installation of (10) "No Curb Parking" Sign throughout the district Description: Installation of (10) 6ft. 2 in. round posts with (10) "No Curb Parking Allowed" signs, including bracket installation in 10 curbed areas throughout the district. Signs will be reinforced with concrete.	

Governmental Management Services - CF

	
			
32	Labor	$50.00	$1,600	

				

				
Total Due:	$3,755.00	

2	Mobilization	$65.00	$130	
	Equipment		$300	
	Materials		$1,725	

This Proposal is Valid for 30 days.

Proposal Date: 02/11/2025

Maintenance Services Phone: 407-201-1514
Email: Csmith@gmscfl.com

Client Signature: 	

GOVERNMENTAL MANAGEMENT SERVICES 2024 I Proposal

Option #1

Option #2

(Note: Recommend painting posts black to match community street signs.)

NOTES AND LEGEND
PCP - PERMANENT CONTIIOI. POINT - SET
NAILANDDls.K"PCPLB-7001"-UNlESSOTHERVilSENOTUl
(lil PRM-f>t:RMMIENTREF"ERENCEMONUMENT- SET 4"X4"CONCRETEMONl)MENTANOCA.P"PRMLB-7001"
l'Cl,I -FOIJf<DCONC!l:ETEMOOUMEr-!TA.SNOTtD
BEAAINGS BASED ON THE NORTH BOUNDARY OF TRACTS 15 AND 16 BEING ASSVMED N-89'5J'25"-E BETll{EN FOUND FIELD MONIJM£NTATION
0 •CUR\/E-SEECllll\/EDATA
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HIGHLAND	MEADOWS  PHASE  ONE
A REPLAT OF TRACTS 3 THRU 5, 12 THRU 16 AND A PORTION OF TRACT 17, FLORIDA DEVELOPMENT COMPANY, AS RECORDED IN PLAT BOOK 3, PAGE 60 OF THE PUBLIC RECORDS OF POLK COUNTY, FLORIDA IN SECTION 09, TOWNSHIP 27 SOUTH, RANGE 27 EAST, CITY OF DAVENPORT, POLK COUNTY, STATE OF FLORIDA

PLAT BOOK _J_%_
SHEET 2 OF 2

GRAPHIC SCALE I"= 80'

FIR  •fOUNDIRONROO

SURVEYOR'S NOTES:

TNISPLATISBASEDONARECENTSUR\/EYMADiUNDEIIMYDIRECTIONAND  SlJPrlllo1SIONINCOMPLIANCEVilfHCHAPTER!77,fl.OIIIDASTATUTES

P.C.P.'S SET IN AN IMPEl!lo10US SURFACE AAE A P.K.-N.lll ANO DISC "LB-7001" - l)NLESS OTNEIIVilSE NOTED
'LANOSINTHE"1CINIT'l'Of"THEDRAINAGE/R£T(NTIONAAEASANDSWAI..ESMAY
/l: C T ci'.rllg/.,, }rt :&n::u= COODITIONS OECRHSE

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TNEOE\IELOPERSHAI.LBERESPONSIBLEfOOTNEM/JNTENANCEOf"Al.L TRACTSUNTILSUCHTIMEASTNETRACTISCON\IE"rt:OTOACOM,_,VNITY OE\/ELOPr-.ENT DISTRICT \JIITH JJRISOICTION OVER Tl-IE LANDS DtsCRIBED I

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STATE OF FLORIDAAUTI-!ORIZATION FOR
SURVEYING ANO MAPPING 8USINE55 • L8 7001
KENNETI-1 W. TI-IOMPSON REGISTRATION NO. -4080

Book136/Page20 Extra Page 1 CFN#2006046916	Page 3 of 3

NOTES AND LEGEND
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HIGHLAND

MEADOWS	PHASE	TWO

PLAT BOOK   j_jj_
SHEET 2 OF 2

PAGE

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,  . ,	SEE SHEET I OF 2 FOR

A REPLAT OF TRACTS 17 THAU 20, 29 THRU 32 AND A PORTION OF TRACTS 14 THRU 16, FLORIDA DEVELOPMENT COMPANY, AS RECORDED IN PLAT BOOK 3, PAGE 60 OF THE PUBLIC RECORDS OF POLK COUNTY, FLORIDA IN SECTION 09, TOWNSHIP 27 SOUTH, RANGE 27 EAST, CITY OF DAVENPORT, POLK COUNTY, STATE OF FLORIDA

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TRACT 4

I	I	FLORIDA DEVEL01MENT CO. TRACT
PLAT BOOK 31 PAGES 60-63
Book138/Page45 Extra Page 1 CFN#2006155217	Page 3 of3

Section D

Section 1

to be provided under separate cover

Section 2

Highland Meadows
COMMUNITY DEVELOPMENT DISTRICT

Fiscal Year 2025
Check Register

Date	check #'s		Amount		

10/1-10/31	
100152-100160			
$40,428.14	
11/1-11/30	100161-100163			$11,040.54	
12/1-12/31	100164-100167			$6,875.06	
	TOTAL	$		58,343.74	

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	1/31/25	PAGE	1
*** CHECK DATES 10/01/2024 - 12/31/2024 ***	HIGHLAND MEADOWS - GENERAL
BANK A HIGHLAND MEADOWS GF
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
10/22/24 00014	8/30/24 25057	202410 310-51300-45000	*	6,391.00
FY2025 INSURANCE
8/30/24 25057	202410 320-53800-45000	*	2,364.00
FY2025 INSURANCE
EGIS INSURANCE ADVISORS	8,755.00 100152
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/22/24 00025	9/30/24 6702293	202409 310-51300-48000	*	303.77
NOTICE OF REGULAR MEETING
GANNETT FLORIDA LOCALIQ	303.77 100153

10/22/24 00001	9/15/24	
	10/01/24	
	10/01/24	
	10/01/24	
	10/01/24	
	10/01/24	

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
30	202410 310-51300-31400	*	5,000.00
ASSESSMENT ROLL CERT FY25
32	202410 310-51300-34000	*	2,916.67
OCT 24 - MGMT FEES
32	202410 310-51300-49500	*	100.00
OCT 24 - WEBSITE ADMIN
32	202410 310-51300-35100	*	150.00
OCT 24 - IT
32	202410 310-51300-31300	*	200.00
OCT 24 - DISSEMINATION
33	202410 320-53800-34000	*	625.00
OCT 24 - FIELD MANAGEMENT
GMS - CENTRAL FLORIDA, LLC	8,991.67 100154
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/22/24 00003	9/11/24 10266	202408 310-51300-31500	*	2,806.00
AUG 24 - GENERAL COUNSEL
KILINSKI VAN WYK, PLLC	2,806.00 100155
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/22/24 00028	9/03/24 14299	202409 320-53800-46500	*	95.91
REPLC BRKN HEADS/NOZZLE
10/01/24 14641	202410 320-53800-46200	*	2,660.00
OCT 24 - LANDSCAPE MAINT
PRINCE & SONS INC.	2,755.91 100156
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/22/24 00016	9/25/24 7484993	202409 310-51300-32300	*	4,040.63
TRUSTEE FEES SER 2006A
U.S. BANK	4,040.63 100157
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/31/24 00015 10/01/24 90926	202410 310-51300-54000	*	175.00
FY25 SPECIAL DISTRICT FEE
FLORIDACOMMERCE	175.00 100158
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/31/24 00013 10/15/24 4652169	202410 300-20700-10000	*	5,762.62
1% ADMIN FEE
10/15/24 4652170	202410 310-51300-31400	*	6,327.54
1% ADMIN FEE
POLK COUNTY PROPERTY APPRAISER	12,090.16 100159
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
HLMD HIGHLAND MEADO PPOWERS

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	1/31/25	PAGE	2
*** CHECK DATES 10/01/2024 - 12/31/2024 ***	HIGHLAND MEADOWS - GENERAL
BANK A HIGHLAND MEADOWS GF
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
10/31/24 00028 10/14/24 14946	202410 320-53800-49000	*	510.00
CUT BACK TREES/HURRICANE
PRINCE & SONS INC.	510.00 100160
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
11/15/24 00009	9/23/24 22421298 202408 310-51300-31100	*	867.50
AUG 24 - ENGINEERING SVCS
DEWBERRY ENGINEERS INC.	867.50 100161

11/15/24 00001	11/01/24	
	11/01/24	
	11/01/24	
	11/01/24	
	11/01/24	

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
35	202411 310-51300-34000	*	2,916.67
NOV 24 - MGMT FEES
35	202411 310-51300-49500	*	100.00
NOV 24 - WEBSITE ADMIN
35	202411 310-51300-35100	*	150.00
NOV 24 - IT
35	202411 310-51300-31300	*	200.00
NOV 24 - DISSEMINATION
36	202411 320-53800-34000	*	625.00
NOV 24 - FIELD MANAGEMENT
GMS - CENTRAL FLORIDA, LLC	3,991.67 100162

11/15/24 00028	9/01/24	
	10/22/24	
	10/29/24	
	11/01/24	
	11/08/24	

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
14129	202409 320-53800-46200	*	2,660.00
SEP 24 - LANDSCAPE MAINT
14981	202410 320-53800-46500	*	94.37
REPLC BRKN HEADS
15153	202410 320-53800-49000	*	680.00
CUT BACK TREES/HURRICANE
15057	202411 320-53800-46200	*	2,660.00
NOV 24 - LANDSCAPE MAINT
15225	202411 320-53800-46500	*	87.00
REPLC BRKN HEADS/NOZZLE
PRINCE & SONS INC.	6,181.37 100163
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
12/13/24 00009 11/25/24 22428777 202410 310-51300-31100	*	61.64
OCT 24 - ENGINEERING SVCS
DEWBERRY ENGINEERS INC.	61.64 100164

12/13/24 00001	12/01/24	
	12/01/24	
	12/01/24	
	12/01/24	
	12/01/24	

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
37	202412 310-51300-34000	*	2,916.67

	*	100.00	
	*	150.00	
	*	200.00	

MEADO PPOWERS	*	12.75	

DEC 24 - MGMT FEES
37	202412 310-51300-49500
DEC 24 - WEBSITE ADMIN
37	202412 310-51300-35100
DEC 24 - IT
37	202412 310-51300-31300
DEC 24 - DISSEMINATION
37	202412 310-51300-42500
DEC 24 - COPIES
HLMD HIGHLAND

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	1/31/25	PAGE	3
*** CHECK DATES 10/01/2024 - 12/31/2024 ***	HIGHLAND MEADOWS - GENERAL
BANK A HIGHLAND MEADOWS GF
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#

	12/01/24 38	202412 320-53800-34000			*					625.00		
	DEC 24 - FIELD MANAGEMENT
GMS - CENTRAL FLORIDA, LLC									4,004.42	100165	
- - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	- - - -	-	- -	-	-	-	-	- - - - - -	- - - - -	- - -	
12/13/24 00003	11/24/24 10680	202410 310-51300-31500			*					149.00			
	OCT 24 - GENERAL COUNSEL											
	KILINSKI VAN WYK, PLLC									149.00	100166	
- - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	- - - -	-	- -	-	-	-	-	- - - - - -	- - - - -	- - -	
12/13/24 00028	12/01/24 15486	202412 320-53800-46200			*					2,660.00			
	DEC 24 - LANDSCAPE MAINT											
	PRINCE & SONS INC.									2,660.00	100167	
- - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR	- - - -
BANK A	-	- -	-	-	-	-	- - - - - -
58,343.74	- - - - -	- - -	

HLMD HIGHLAND MEADO PPOWERS

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	1/31/25	PAGE	4
*** CHECK DATES 10/01/2024 - 12/31/2024 ***	HIGHLAND MEADOWS - GENERAL
BANK B BANK UNITED MMA
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
10/31/24 00026 11/01/24 TRANSFER 202411 300-10100-10000	*	10,000.00 TRANS FROM MMA TO GF
HIGHLAND MEADOWS CDD	10,000.00 000001
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR BANK B	10,000.00
TOTAL FOR REGISTER	68,343.74

HLMD HIGHLAND MEADO PPOWERS

Section 3