Highland Meadows
Community Development District Agenda
November 17, 2023

Agenda

Highland Meadows
Community Development District

219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526

November 10, 2023

Board of Supervisors Highland Meadows
Community Development District

Dear Board Members:

A meeting of the Board of Supervisors of the Highland Meadows Community Development District will be held Friday, November 17, 2023, at 2:00 PM at the Tom Fellows Community Center, 207 North Blvd. West, Davenport, FL 33837.

Those members of the public wishing to attend the meeting can do so using the information below:

Zoom Video Link: https://us06web.zoom.us/j/88993845796
Call-In Information: 1-646-931-3860  Meeting ID: 889 9384 5796

Following is the advance agenda for the meeting:

Board of Supervisors Meeting
Roll Call
Public Comment Period
Acceptance of Minutes of the September 15, 2023 Board of Supervisors Meeting
Consideration of Grau & Associates Fiscal Year 2023 Audit Engagement Letter
Appointment of Audit Committee
Staff Reports
Attorney
Engineer
Consideration of Dewberry Work Authorization 2024-1
Field Manager’s Report
Consideration of Landscape Proposals to be provided under separate cover
Consideration of Proposals to Repair Perimeter Wall
Signature Privacy Walls of Florida
Midstate Drainage & Structural Repair
District Manager’s Report
Action Items
Approval of Check Register
Balance Sheet and Income Statement
Other Business
Supervisors Requests
Adjournment

Audit Committee Meeting

Roll Call
Public Comment Period
Audit Services for Fiscal Year 2024
Approval of Request for Proposals and Selection Criteria
Approval of Notice of Request for Proposals for Audit Services
Public Announcement of Opportunity to Provide Audit Services
Adjournment

BOARD OF SUPERVISORS MEETING

Minutes

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT
September 15th, 2023 - Minutes of Meeting
Page 1

1
2	MINUTES OF MEETING
3
Each person who decides to appeal any decision made by the Board with respect to
any matter considered at the meeting is advised that the person may need to ensure
that a verbatim record of the proceedings is made, including the testimony and
evidence upon which such appeal is to be based.
8
9	HIGHLAND MEADOWS
10	COMMUNITY DEVELOPMENT DISTRICT
11
12	The special meeting of the Board of Supervisors of the Highland Meadows
13	Community Development District was held on Friday, September 15th, 2023, at 2:00 p.m.
14	located at the Tom Fellows Community Center, located at 207 North Blvd. W.,
15	Davenport, FL 33837.
16
17	Present and constituting a quorum:
18
19	Cindy Chenowith	Board Supervisor, Chairperson
20	Eric Chenowith	Board Supervisor, Assistant Secretary
21	Ralph Martinez	Board Supervisor, Assistant Secretary
22	Robert Williams	Board Supervisor, Vice Chairman
23
24	Also present were:
25
26	Brian Mendes	District Manager, Rizzetta & Company, Inc.
27	Rey Malave	District Engineer, Dewberry
28	Meredith Hammock	District Counsel, Kilinski I Van Wyk
29	New DM Personnel	New District Management, GMS
30	Audience	Not Present
31
32	FIRST ORDER OF BUSINESS	Call to Order/Roll Call
33
34	Mr. Mendes called the meeting to order and confirmed a quorum.
35
36	SECOND ORDER OF BUSINESS	Audience Comments
37
38	No members of the public commented.
39
THIRD ORDER OF BUSINESS	Consideration of Minutes of the Board
of Supervisors’ Special Meeting held on
August 21, 2023
43
Mr. Mendes presented the meeting minutes of the board of supervisors meeting held
on August 21, 2023 and asked if any changes were requested. No changes were
requested.

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT
September 15th, 2023 - Minutes of Meeting
Page 2

On Motion by Mr. Chenowith, seconded by Mr. Martinez, with all in favor, the Board of Supervisors approved the minutes of the Board of Supervisors’ Meeting held on August 21st, 2023, as presented, for the Highland Meadows Community Development District.

48
49
50
51
FOURTH ORDER OF BUSINESS	Consideration of Operation and
Maintenance Expenditures for August
2023
55
Mr. Mendes presented the Operation and Maintenance Expenditures for August 2023
and asked if the board had any questions. There were none.

On Motion by Mr. Chenowith, seconded by Ms. Chenowith, with all in favor, the Board of Supervisors ratified the Operations and Maintenance Expenditures for August 2023 ($11,829.48) for the Highland Meadows Community Development District.

58
59
60
61
62
FIFTH ORDER OF BUSINESS	Discussion of Management Company
Transition
65
66	Agenda item was not remarked on.
67
SIXTH ORDER OF BUSINESS	Consideration  of  Resolution  2023-06,
Setting Fiscal Year 2023/2024 Meeting
Schedule
71
Ms. Hammock presented Resolution 2023-06 and asked if the board had any
questions. Ms. Hammock also expressed the counsel’s conflict with the current
proposed meeting date. The new meetings dates agreed upon by the board and
counsel are 2:00 pm on November 17th, April 19th, June 21st, and August 23rd. It is
stated to the board that the proposed budget is covered in April 2024.

On Motion by Ms. Chenowith, seconded by Mr. Williams, with all in favor, the Board of Supervisors approved Resolution 2023-06, Setting Fiscal Year 2023/2024 Meeting Schedule, for the Highland Meadows Community Development District.

77
78
79
80
81
SEVENTH ORDER OF BUSINESS	Consideration  of  Resolution  2023-07,
Appointing District Manager and Fixing
Compensation
85
Ms. Hammock presented Resolution 2023-07, and asked if the board had any
questions. There were none.

On Motion by Ms. Chenowith, seconded by Mr. Chenowith, with all in favor, the Board of Supervisors approved Resolution 2023-07, Appointing District Manager and Fixing Compensation, for the Highland Meadows Community Development District.

88
89
90
91
92

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT
September 15th, 2023 - Minutes of Meeting
Page 3

94
EIGHTH ORDER OF BUSINESS	Consideration of Resolution 2023-08,
Designating Officers
97
Ms. Hammock presented Resolution 2023-08 and asked the board if they had any
questions. There were none. It was stated to the board that October 20th, is the last
transition day for new district management.

On Motion by Ms. Chenowith, seconded by Mr. Martinez, with all in favor, the Board of Supervisors approved Resolution 2023-08; Designating Officers, for the Highland Meadows Community Development District.

101
102
103
104
105
NINTH ORDER OF BUSINESS	Consideration  of  Resolution  2023-09,
Designating Bank Signatories
108
Ms. Hammock presented Resolution 2023-09 and asked the board if they had any
questions. There were none.

On Motion by Ms. Chenowith, seconded by Mr. Chenowith, with all in favor, the Board of Supervisors approved Resolution 2023-09, Designating Bank Signatories, for the Highland Meadows Community Development District.

111
112
113
114
115
116
117
TENTH ORDER OF BUSINESS	Consideration  of  Resolution  2023-10,
Designating  a  Registered  Agent  and
Registered Office
121
Ms. Hammock presented Resolution 2023-10 and asked the board if they had any
questions. There were none.

On Motion by Ms. Chenowith, seconded by Mr. Chenowith, with all in favor, the Board of Supervisors approved Resolution 2023-10, Designating a Registered Agent and Registered Office, for the Highland Meadows Community Development District.

124
125
126
127
128
ELEVENTH ORDER OF BUSINESS	Consideration  of  Resolution  2023-11,
Designating	Primary	Administrative
Office and Headquarters
132
Ms. Hammock presented Resolution 2023-11 and asked the board if they had any
questions. There were none.

On Motion by Ms. Chenowith, seconded by Mr. Williams, with all in favor, the Board of Supervisors approved in substa Resolution 2023-11, Designating Primary Administrative Office and Headquarters, for the Highland Meadows Community Development District.

135
136
137
138

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT
September 15th, 2023 - Minutes of Meeting
Page 4

140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157

TWELFTH ORDER OF BUSINESS	Consideration of Landscape Proposal

Mr. Mendes presented the proposal to the board and asked if there were any questions. The board requested this proposal be tabled until the transition.

THIRTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel
Counsel presented a lawsuit resolution to the board of supervisors. The board questioned counsel on what the expenses were for handling this.

District Engineer
Mr. Malave reported to counsel on the resident issue from last months meeting. Mr. Malave discussed part of the erosion issue claimed by the resident is self-inflicted. The board requested that counsel send a letter to the resident

158
159
160
161	C.	District Manager No report.
FOURTEENTH ORDER OF BUSINESS	

Audience Comments and Supervisor	
162		Requests	
163			
164	There were no Supervisor or audience requests put forward.
165	
166	FIFTEENTH ORDER OF BUSINESS	Adjournment	
167			
168	On a Motion by Ms. Chenowith, seconded by	Mr. Chenowith, with all in favor, the Board of	
169	Supervisors adjourned the meeting at 2:33	p.m. for the Highland Meadows Community	
170	Development District.		
171			
172			
173			
174			
175			
176	 		 		
177	Assistant Secretary	Chairperson/Vice Chairperson	
178			

Section IV

November 6, 2023 Board of Supervisors
Highland Meadows Community Development District 5385 N. Nob Hill Road
Sunrise, FL 33351

951 Yamato Road ▪ Suite 280 Boca Raton, Florida 33431
(561) 994-9299 ▪ (800) 299-4728
Fax (561) 994-5823
www.graucpa.com

We are pleased to confirm our understanding of the services we are to provide Highland Meadows Community Development District, City of Davenport, Florida (“the District”) for the fiscal year ended September 30, 2023, with an option for two (2) additional annual renewals. We will audit the financial statements of the governmental activities and each major fund, including the related notes to the financial statements, which collectively comprise the basic financial statements of Highland Meadows Community Development District as of and for the fiscal year ended September 30, 2023, with an option for two (2) additional annual renewals. In addition, we will examine the District’s compliance with the requirements of Section 218.415 Florida Statutes.
Accounting principles generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the District’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the District’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:
Management’s Discussion and Analysis
Budgetary comparison schedule
The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor’s report will not provide an opinion or any assurance on that information:
Compliance with FL Statute 218.39 (3) (c)
Audit Objectives
The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the District’s financial statements. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement.
We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District’s internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District’s internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements.

Highland Meadows Community Development District	Page 2

Examination Objective
The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute 218.415 in accordance with Rule 10.556(10) of the Auditor General of the State of Florida. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion. We will issue a written report upon completion of our examination of the District’s compliance. The report will include a statement that the report is intended solely for the information and use of management, those charged with governance, and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the District’s compliance is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the examination or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement.
Other Services
We will assist in preparing the financial statements and related notes of the District in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.
Management Responsibilities
Management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination. The accuracy and completeness of such information is also management’s responsibility. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. In addition, you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.
Management is responsible for designing, implementing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements.
Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report.
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information.
With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Highland Meadows Community Development District	Page 3

Audit Procedures—General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards.
Audit Procedures—Internal Control
Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards.
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District’s compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.
Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing.
The audit documentation for this engagement is the property of Grau & Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau & Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. Notwithstanding the foregoing, the parties acknowledge that various documents reviewed or produced during the conduct of the audit may be public records under Florida law. The District agrees to notify Grau & Associates of any public record request it receives that involves audit documentation.

Furthermore, Grau & Associates agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Auditor acknowledges that the designated public records custodian for the District is the District Manager (“Public Records Custodian”). Among other requirements and to the extent applicable by law, Grau & Associates shall 1) keep and maintain public records required by the District to perform the service; 2) upon request by the Public Records Custodian, provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the contract term and following the contract term if Auditor does not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Grau & Associate’s possession or, alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by Grau & Associates, Grau & Associates shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats.

Highland Meadows Community Development District	Page 4

IF GRAU & ASSOCIATES HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE PUBLIC RECORDS CUSTODIAN AT: GMS-SF LLC - 5385 N Nob Hill Road Sunrise, FL 33351 - TELEPHONE: 954-721-8681 - RECORDREQUEST@GMSSFL.COM

This agreement provides for a contract period of one (1) year with the option of two (2) additional, one-year renewals upon the written consent of both parties. Our fee for these services will not exceed $3,400 for the September 30, 2023 audit. The fees for the fiscal years 2024 and 2025 will not exceed $3,500 and $3,600, respectively, unless there is a change in activity by the District which results in additional audit work or if Bonds are issued.

We will complete the audit within prescribed statutory deadlines, which requires the District to submit its annual audit to the Auditor General no later than nine (9) months after the end of the audited fiscal year, with the understanding that your employees will provide information needed to perform the audit on a timely basis.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out- of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate.

The District has the option to terminate this agreement with or without cause by providing thirty (30) days written notice of termination to Grau & Associates. Upon any termination of this agreement, Grau & Associates shall be entitled to payment of all work and/or services rendered up until the effective termination of this agreement, subject to whatever claims or off-sets the District may have against Grau & Associates.

We will provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2023 peer review report accompanies this letter.

We appreciate the opportunity to be of service to Highland Meadows Community Development District and believe this letter accurately summarizes the terms of our engagement and, with any addendum, if applicable, is the complete and exclusive statement of the agreement between Grau & Associates and the District with respect to the terms of the engagement between the parties. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.

Very truly yours, Grau & Associates

Antonio J. Grau RESPONSE:
This letter correctly sets forth the understanding of Highland Meadows Community Development District.

By: 		
Title:	
Date:	

 	

Highland Meadows Community Development District	Page 5

Section VI

Section B

Sent Via Email: bmendes@rizzetta.com

September 15, 2023

Mr. Brian Mendes, District Manager
Highland Meadows Community Development District c/o Rizzetta & Company, Inc.
8529 South Park Circle Suite 330
Orlando, Florida 32819

Subject:	Work Authorization Number 2024-1
Highland Meadows Community Development District District Engineering Services

Dear Mr. Mendes:

Dewberry Engineers Inc. is pleased to submit this Proposal to Provide Professional Consulting Services for the Highland Meadows Community Development District (District). We will provide these services pursuant to our current agreement (“District Engineering Agreement”) as follows.

General Engineering Services

The District will engage the services of Dewberry Engineers Inc. (Engineer) as District Engineer to perform those services as necessary, pursuant to the District Engineering Agreement, including attendance at Board of Supervisors meetings, review and approval of requisitions, or other activities as directed by the District’s Board of Supervisors.

Our fee for this task will be based on time and materials, in accordance with the enclosed Schedule of Charges. The referenced Schedule of Charges is valid for fiscal year 2024 only. We estimate a budget of $10,000, plus other direct costs.

Other Direct Costs

Other direct costs include items such as printing, drawings, travel, deliveries, et cetera. This does not include any of the application fees for the various agencies, which are the owner’s responsibility and have not been accounted for in this proposal. We estimate a budget of $100.

This Work Authorization, together with the referenced District Engineering Agreement, represents the entire understanding between the Highland Meadows Community Development District and Dewberry Engineers Inc. with regard to the referenced project. If you wish to accept this Work Authorization, please sign where indicated and return one complete copy to Aimee Powell, Senior Office Administrator in our Orlando office at 800 N. Magnolia Avenue, Suite 1000, Orlando, Florida 32803 (or via email at apowell@dewberry.com). Upon receipt, we will promptly schedule our services.

Mr. Brian Mendes Highland Meadows CDD Work Authorization 2024-1
September 15, 2023

Thank you for choosing Dewberry Engineers Inc. We look forward to working with you and your staff. Sincerely,

Reinardo Malavé, P.E. Associate Vice President

RM:ap
Q:\HIGHLAND MEADOWS_CDD_50109972\Adm\Correspondence\AAS\Highland Meadows CDD District Engineering Services
– 09-15-2023
Enclosures

APPROVED AND ACCEPTED

By: 		 Authorized Representative of
Highland Meadows Community Development District Date: 	

Attachment A

STANDARD HOURLY BILLING RATE SCHEDULE

Professional/Technical/Construction/Surveying Services

LABOR CLASSIFICATION	HOURLY RATES	
Professional		
Engineer I, II, III	$115.00, $135.00, $155.00	
Engineer IV, V, VI	$170.00, $195.00, $225.00	
Engineer VII, VIII, IX	$250.00, $275.00, $305.00	
Environmental Specialist I, II, III	$105.00, $125.00, $150.00	
Senior Environmental Scientist IV, V, VI	$170.00, $190.00, $210.00	
Planner I, II, III	$105.00, $125.00, $150.00	
Senior Planner IV, V, VI	$170.00, $190.00, $210.00	
Landscape Designer I, II, III	$105.00, $125.00, $150.00	
Senior Landscape Architect IV, V, VI	$170.00, $190.00, $210.00	
Principal	$350.00	
Technical		
CADD Technician I, II, III, IV, V	$80.00, $100.00, $120.00, $140.00, $175.00	
Designer I, II, III	$110.00, $135.00, $160.00	
Designer IV, V, VI	$180.00, $200.00, $220.00	
Construction		
Construction Professional I, II, III	$125.00, $155.00, $185.00	
Construction Professional IV, V, VI	$215.00, $240.00, $285.00	
Survey		
Surveyor I, II, III	$68.00, $83.00, $98.00	
Surveyor IV, V, VI	$115.00, $125.00, $145.00	
Surveyor VII, VIII, IX	$160.00, $190.00, $235.00	
Senior Surveyor IX	$290.00	
Fully Equipped 1, 2, 3 Person Field Crew	$145.00, $175.00, $230.00	
Administration		
Administrative Professional I, II, III, IV	$70.00, $95.00, $115.00, $145.00	
Other Direct Costs (Printing, Postage, Etc.)	Cost + 15%	

Company Confidential and Proprietary: Use or disclosure of data contained on this sheet is subject to restriction on the title page of this report.
Revised 05-01-23\Subject to Revision\Standard Hourly Billing Rate Schedule

Section C

Highland Meadows CDD
Field Management Report

November 17th, 2023 Clayton Smith Field Manager
GMS

Completed

Site Reviews Performed

Various preliminary reviews were performed by GMS staff including pond, landscaping, sidewalk, and storm drain. Utilization of reviews were used to identify key issues in each area to determine overall status of the site and a course of action moving forward.
Issues to report include vegetation in all dry pond outlets, dying and/or declining landscaping at both entrances, overgrown grass around the storm water grates, and some areas that can be identified as tripping hazards due to severely cracked sidewalks. Many maintenance items noted to be addressed.

All dry pond outlets were identified as having severe vegetation, which disrupts proper storm water draining.
 GMS maintenance staff removed and cleaned out all dry pond outlets.

Completed

Cleaned Out Dry Pond Outlets

Drain Repair at Dry Pond

One of the drains by the weir of the dry ponds had an exposed, 1-inch hole. GMS staff repaired the drain by patching the hole. If left this can lead to sediment getting into the system.

Perimeter wall by N 10th St./Highland Meadows St., crashed by an outside vehicle on 10/14.
GMS staff removed debris and sectioned off effect site.
3 options by 2 different vendors were received to repair the perimeter wall.

In Progress

Perimeter Wall Repair

Landscaping Estimates

Overall landscaping maintenance was reviewed over several weeks and was consistently subpar.
3 landscaping estimates from 3 different vendors were received for the board to review.
GMS field staff will pursue enhancements with new vendor.

Conclusion

For any questions or comments regarding the above information, please contact me by phone at 407-201-1514, or by email at csmith@gmscfl.com. Thank you.

Respectfully, Clayton Smith

Section 1

Attention Bidder,

Please follow the instructions listed below for the landscape maintenance services bid for Highland Meadows COD. Thank you.

Instructions:

Please provide a filled-out fee summary schedule (see below). The excelI spreadsheet will populate totals as you fill in the boxes.
	Please refer to provided landscape maps, and the scope, as well as onsite visits to generate your bid.
The scope of services has the base level of service expected to maintain the property and should be reviewed as the basis of your bid.
Please refer to the specs in the scope for turf management, irrigation maintenance and other aspects of landscape maintenance for the property.
Enough information is provided for your team to provide their best estimate to maintain this property. Please provide your best and final estimate by the due date.

Please Submit bids by November 16th, 2023, at 1pm. For any questions and to submit bids please contact the below:

Joel Blanco Field Manager
jblanco@gmscfl.com Mobile: 786-238-9473

Highland Meadows COD I GMS

Highland Meadows COD LANDSCAPE SCOPE OF WORK
The work for the landscape maintenance is to include the furnishing of all labor, materials, equipment, accessories, and services necessary or incidental to meet the requirements outlined in this scope below. The intention is to sustain all turf and plant materials in a healthy, vigorous growing condition, free from weeds, diseases, insects, and nutritional deficiencies as well as a completely operational irrigation system. All associated planted areas are to be kept in a continuous healthy, neat, clean and debris free condition for the entire life of the contract. The below scope is divided into "elements" to define the elements involved and required in the maintenance of the property.

General Services- Component "A"
Turf Maintenance

Turf maintenance is defined as all mowing, edging, trimming and cleanup of lawn areas. High traffic and high-profile areas such as the entrances and Amenity/clubhouse areas will be completely mowed, edged, trimmed and cleaned up prior to normal business hours of operation. In the event it becomes necessary to make a change in the mowing schedule for any reason, the COD Management must be notified prior to adjustment of schedule. Mowing during inclement weather will not alleviate the contractor of responsibility for damage caused by the mowing of wet areas.

Mowing

Prior to mowing, remove and dispose of normal litter and debris from all landscape areas. Contractor will not run over litter with mowers.

St. Augustine, Bahia turf shall be mowed weekly during the growing season from April 1st through September 30th and bi-weekly during the winter season. It is understood that the contractor may be required to periodically add or delete mowing cycles based on weather or other factors with the consent of the COD Management. Contractor should anticipate 42 mows annually for all common areas.
Unirrigated pond areas and banks will be mowed 32 times annually as needed.

St. Augustine, zoysia and Bahia turf shall be cut with rotary mowers to maintain a uniform height. Bahia will be cut between 3.5" and 4.5". St Augustine will be cut between 4.5" and 5.5". Mowing heights will be set at 2"-3" for Zoysia turf. Mowing blades shall be kept sufficiently sharp and properly adjusted to provide a cleanly cut grass blade. Variation in the mowing pattern shall carried out when possible so as to not rut or cause paths.

Mowing of all ponds or wetland buffer areas shall be done with a 50" mower or larger discharging clippings away from the water. Any pond edges that cannot be reached with the full size mower will be string trimmed every other mow cycle at minimum or as needed to maintain an intended look as per the discretion of COD management.

Visible clippings that may be left following mowing operations shall be removed from the site each visit. Discharging grass clippings into beds, tree rings or maintenance strips is prohibited and if it occurs they shall be removed prior to the end of each service day.

Highland Meadows COD I GMS

Contractor will take special care to prevent damage to plant material as a result of the mowing. Contractor is responsible for damages they cause while mowing.

Edging

Sidewalks, curbs, and concrete slabs, and other paved surfaces will be edged in conjunction with mowing operations each time. Beds, tree rings, and other landscape edges will be edged once during each detail rotation, every three weeks. Edging is defined as removal of unwanted turf and vegetation along the above borders by use of a mechanical edger. String trimmers are not to be used for edging and a proper edger will be used. Care will be taken to maintain bed edges as designed in either straight or curvilinear lines.

String Trimming

String Trimming shall be performed around road signs, guard posts, trees, shrubs, utility poles,and other obstacles where mowers cannot reach. Grass shall be trimmed to the same desired height as determined by the turf height specifications. String trimming shall be completed with each mowing cycle.

Maintaining grass-free areas by use of chemicals may be the preferred method in certain applications. Such use will only be done with prior approval of the COD management.

Turf around the edge of all waterways shall be mowed or string trimmed to the natural water's edge during every other mowing cycle at minimum.

Blowing

When using mechanical blowers to clean curbs, sidewalks and other paved surfaces, care must be taken to prevent blowing grass clippings into beds, onto vehicles or onto other hardscape surfaces. In addition, care also must be taken to disrupt mulch from beds and any mulch blown out of beds must be placed back and raked smooth.

Damage Prevention/Repair

Special care shall be taken to protect building foundations, fencing, light poles, sign posts, monuments and other hardscape elements from mowing, edging or string trimming equipment damage. Contractor will agree to have repairs made by specialized contractors or reimburse the COD or homeowners within 30 days for any damage to property caused by their crew members or equipment.

Detailing

Detailing of planted areas will be performed weekly in a sectional method, each section representing one-third of the entire property. Based on three sections, the contractor will completely detail the entire property once every three weeks at least. The exception will be the entrances, clubhouse areas and any other high profile or focal areas which should be tended to each week the crew is onsite. The detailing process will include trimming, pruning and shaping of all shrubbery, ornamental trees and groundcover, removal of tree suckers, structural pruning or cutbacks of select varieties of plant material and ornamental grasses as directed, as well as the defining of bed lines, tree saucers and the removal of all unwanted vegetation. A detail crew will be onsite at least one day per week 42-52 times per year as needed to accomplish the full amount of detail rotations.

Highland Meadows COD I GMS

Pruning

Prune trees, shrubs and groundcovers to encourage healthy growth and create a natural appearance. Prune to control the new plant growth, maintain the desired plant shape and remove dead, damaged, or diseased portions of the plant.

Use only hand pruners or loppers on trees and shrubs, particularly groundcover Juniper varieties. Hand shears or Topiary shears will be the preferred method of trimming most formal shrubs. Only use power shears on formal hedges where previous practice was to shear, or as directed by the COD management.

Pruning of trees up to a height of 12 feet is included in the scope of the work. If pruning is required above the height of 12 feet, contractor shall propose an extra service to the COD representative and acquire approval prior to performing the work. The branching height of trees shall be raised only for the following reasons:

Provide clearance for pedestrians, vehicles, mowers and buildings. Minimum 8ft of clearance is required along all walkways and parking areas. Maintain clearance from shrubs in bed areas. Improve visibility in parking lots and around entries.

Prune trees to remove weak branching patterns and provide corrective pruning for proper development. Cut back to branch collar without leaving stubs. Provide clean and flush cut with no tearing of the tree bark.

Prune to contain perimeter growth within intended bed areas. Established groundcover shall be maintained 4" to 6" away from adjacent hardscape and turf. Bevel or roll leading edges to avoid creating a harsh boxed look. Mature groundcover shall be maintained at a consistent, level height to provide a smooth and even appearance and separation from adjacent plant material.

Structural pruning will be required for several varieties of plants bi-annually, annually or semi- annually to maintain their scale and performance within the landscape. The methodology employed is to structurally prune one plant group throughout the entire property during the sectional detail rotation. All needed structural pruning will be done once per year at minimum. All Ornamental Grasses are to be haystack cut one time per year.

Crepe Myrtles are to be trimmed once per year in the winter months. Trimming should include removal of old blooms, sucker growth and any cross branching. Trimming should be done in such a way that cuts are no less than 12" away from previous year's cuts.

Pruning of all palms less than 15' in height will be included in the sectional rotation. Pruning consists of removal of all dead fronds, seedpods, and any loose boots.

Weed Control

Bed areas are to be left in a weed free condition after each detail service. While pre and post- emergent chemicals are acceptable means of control, weeds in bed areas larger than 3" shall be pulled by hand or string trimmed.

Hardscape cracks and expansion joints are to be sprayed in conjunction with the detail cycle to control weeds. Chemical practices shall not be a substitute for hand weeding where the latter is required.

Highland Meadows COD I GMS

Trash Removal

Removing trash from all landscape areas will be the responsibility of the contractor. The contractor will remove trash from all focal areas, including medians, around amenity areas, and monuments every visit. Other trash will be removed during normal detail rotations.

Policing

Contractor will police the grounds during each service visit to remove trash, debris and fallen tree litter as needed prior to mowing and edging. Contractor is not responsible for removal of excessive storm debris which would be performed with prior approval with supplemental proposal.

As needed contractor will dedicate supplemental personnel and specialized equipment to the removal of seasonal leaf drop from all landscape and hardscape areas during the months of November through April.

All litter shall be removed from the property and disposed of off-site.

Communication

Daily, the contractor will communicate with the COD representative for any landscape issues requiring immediate attention.

Communication is of the utmost importance. Contractor will provide a weekly written report in a form approved by the COD representative which highlights the main aspects of the previous week's maintenance activities. This can just be a checklist sent via email on Fridays or Mondays.

When requested by COD management contractor will provide a Monthly Service Calendar for the upcoming period. A copy of the preceding month's Irrigation Maintenance report and Lawn and Ornamental Fertilization report will be provided monthly. A copy of these documents should be submitted to the COD representative by the 5th of each month electronically, or in person. This is only necessary should management request, likely due to performance concerns, however the vendor should always have them should management request.

Contractor agrees to take part in regular weekly, bi-weekly or monthly inspections, as decided by COD management, of the property to ensure their performance is satisfactory. Contractor also agrees to complete any work that appears on punch lists resulting from inspections or reviews within three weeks of receiving them. Contractor will have their Account Manager participate on its behalf and have their Lawn and Ornamental and Irrigation Managers or Technicians available for inspection meeting as needed or requested by COD management.

Staffing

The Contractor shall have a well-experienced Foreman/Supervisor supervising all work onsite. This person should have knowledge of horticultural practices and be capable of properly supervising others. The Foreman/Supervisor should communicate regularly, daily when needed, with COD management. Further, In order to maintain continuity, the same Foreman/Supervisor shall direct the scheduled maintenance operations throughout the year. Any anticipated changes in supervisory personnel shall be brought to the attention of the COD representative prior to any such change. The intent is for maintenance personnel to familiarize themselves with the site.

Highland Meadows COD I GMS

The crew members should be properly trained to carry out their assigned task and should work in a safe professional manner. Each crew member should be in full uniform at all times.

Contractor is expected to staff the property with trained personnel experienced in commercial landscape maintenance. All personnel applying fertilizers, insecticides, herbicides, and fungicides must be certified by the state of FL. These individuals should be Best Management Practices Certified and hold a Limited Certification for Urban Landscape Commercial Fertilizer or a Certified Pest Control Operator or an employee with an ID card working under the supervision of a CPCO.

Contractor agrees to screen all crew members for criminal background. Also, contractor agrees to follow all INS guidelines for hiring and to maintain an 1-9 and other required documents on each employee.

Holidays observed that do not require staffing include New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day, and any other day agreed to by COD Management. Normal working hours are from 7:00 AM until 7:00 PM. No power equipment will be operated near homes before 9:00 AM. Efforts will be made such that ALL work performed around the Amenity Areas and pool area is to be completed prior to busy attendance hours. Saturdays will be made available for makeup work due to inclement weather from 8:00 AM until 5 PM.

Component "B" - Turf Care Program
ST. AUGUSTINE
Application Schedule - Minimum schedule, if more is needed it is up to the contractor to recommend.

Monthly Application schedule - St. Augustine
January: Winter fertilization, broadleaf weed control and disease control
March: Spring granular fertilization, broadleaf weed control, insect, and disease control
May: Late spring heavy, 100% slow-release Nitrogen fertilization with Arena and weed Control October: Heavy fall granular fertilization and broadleaf weed/disease control

Application Requirements: Fertilization

Contractor will submit a schedule of materials to be used under this program along with application rates. Annual program will include a maximum of 4 lbs. of N/1000 square feet with a minimum of 50% slow release and a high Potassium blend in the fall fertilization to promote root development unless soil samples indicate the presence of sufficient Potassium. The winter liquid fertilization should contain a maximum of .5Ibs of N/1000 square feet.

BAHIA - Where Applicable (Irrigated areas only)
Application Schedule - Minimum schedule, if more is needed it is up to the contractor to recommend.

Monthly Application Schedule - Bahia
March: Complete liquid fertilizer and broadleaf weed control to include blanket pre-emergent herbicide application.
June: Chelated Iron application and Mole Cricket control.
October: Complete liquid fertilizer and broadleaf weed control to include blanket pre-emergent.

Application Requirements: Fertilization

Highland Meadows COD I GMS

Contractor will submit a schedule of materials to be used under this program along with application rates. Annual program will include a minimum of 2 lbs. of N/1000 square feet with a minimum of 30% slow release and a high Potassium blend in the late summer fertilization to promote root development unless soil samples indicate the presence of sufficient potassium.

Zoysia
Application Schedule - Minimum schedule, if more is needed it is up to the contractor to recommend.

Monthly Application Schedule - Zoysia
January: 1PM spot treatment for weeds as necessary and inspect/treat fungal activity. February: Pre-emergent herbicide/spot treatment for weeds and fungal activity.
March: Fertilization. Spot treat weeds and treat fungal and insect activity as necessary.
April: Liquid Fertilization with .Sib N, with Iron, post emergent weed control, insect/disease control as necessary.
May: Fertilization
June: Insect/weed/disease control as necessary. July: Insect/weed/disease control as necessary.
August: spot treat weeds as necessary, inspect/treat fungal activity.
September: Liquid Fertilization with emergent weed control, insect/disease control as necessary. October: Fertilization - Weed/insect/disease control as necessary.
November: Blanket Pre-emergent herbicide, w/Liquid Iron. Spot treat weeds and inspect/treat fungal activity.
December: Blanket potash - weeds as necessary, inspect/treat fungal activity.

Application Requirements: Fertilization

All fertilizers utilized under this program are to be custom blended with a balanced nutrient package. A complete minor and trace element package will be included with each application to ensure that all the requirements of grasses are met. If soil samples indicate a high pH, all fertilizers utilized will be Sulphur coated products.

Insect/Disease Control

The reduction of irrigation water during the winter season will dramatically reduce the potential for fungus/disease problems. Contractor will be responsible to manage settings of irrigation timers.

Supplemental insecticide applications will be provided in addition to the normal preventive programs needed to provide control.

Weed Control

Weed control will be limited to the broadleaf variety and sedge type grasses under this program.

Contractor shall alert management of outbreaks of Crabgrass, Bermuda, Alexander and Dove grasses. Failure to do so will make the contractor liable for resulting turf loss. Supplemental insecticide applications will be provided in addition to the normal preventive program as needed to provide control.

Warranty

Highland Meadows COD I GMS

If the grass covered under this turf care program dies due to insect infestation, disease or improper fertilizer application, the affected grass will be replaced at no charge. Contractor will not be held responsible for turf loss due to conditions beyond their control. This includes nematodes, diseases such as Take-All Root Rot and weeds such as Crabgrass which are untreatable with currently available chemicals, high traffic areas, drainage problems, or acts of God. In the event these conditions exist, the contractor is responsible to employ whatever cultural practices can be reasonably performed to extend the life of the affected material.

All fertilizers utilized under this program are to be custom blended with a balanced nutrient package. A complete minor and trace element package will be included with each application to ensure that all the requirements of grasses are met. If soil samples indicate a high pH, all fertilizers utilized will be Sulphur coated products.

All hardscape surfaces are to be blown off immediately following a fertilizer application to prevent staining. The irrigation system will be fully operational prior to any fertilizer application.

Soil testing will be carried out when needed at contractors' recommendation. Any changes to the fertilization schedule, products used, or techniques will be discussed with COD management and agreed to by COD management.

Component "C" - Tree/Shrub Care Program
Application Schedule - Trees and Shrubs Monthly Application Schedule -
March/April: Insect/disease control/fertilization. May/June: Insect/disease control as needed.
July/August: Minor nutrient blend with insect/disease control.
October: Disease control as needed December. Insect/disease control/fertilization as needed.

Application Requirements: Fertilization

Contractor will submit a schedule of materials to be used under this program along with application rates. Fertilizers selected must be appropriate for the plant material to be fertilized such as an acid forming fertilizer for Azaleas which require a lower soil pH.

Contractor will submit a schedule of materials to be used under this program along with application rates. Annual program will include a minimum of 50% slow-release Nitrogen and a high Potassium blend in the fall fertilization to promote root development unless soil sample results indicate the presence of sufficient Potassium.

All fertilizers utilized under this program are to be custom blended with a balanced nutrient package. A complete minor and trace element package will be included with each application to ensure that all the requirements of plant material are met. If soil samples indicate a high pH, all fertilizers utilized will be Sulphur coated products.

This program covers all fertility requirements on all existing shrubs and palms, as well as all newly installed shrubs, trees, and palms up to 35'. All native trees or transplanted trees over 35' in overall height will require special consideration and are therefore excluded from this program.

Highland Meadows COD I GMS

There will be a deep root feeding on an as needed basis to establish newly planted trees. Fertilizer will be distributed evenly under the drip zone of each plant. Special care will be taken not to "clump" fertilizer neither at the base nor in the crown of plants.

The irrigation system will be fully operational prior to any fertilizer application.

Soil testing will be carried out when needed at contractors' recommendation. Any changes to the fertilization schedule, products used, or techniques will be discussed with COD management and agreed to by COD management.

Insect/Disease Control

Insect and disease control is intended to mean a thorough inspection of all plantings for the presence of insect or disease activity and the appropriate treatment applied. All insect and disease infestations require follow-up applications for control and are included in this program.

Contractor is responsible for the continuous monitoring for the presence of damaging insects or disease. Any problems noted between regularly scheduled visits will be treated as a service call and responded to within 48 hours. Service calls due to active infestations are included in this program.

This program covers all disease and Insect activity on all existing shrubs and palms, as well as all newly installed shrubs, trees, and palms up to 35'. All native trees or transplanted trees over 35' in overall height will require special consideration and are therefore excluded from this program.

Contractor will be required to apply all pesticides in accordance with labeled directions including the use of any Personal Protective Equipment.

Specialty Palms

Considering the investment in Specialty Palms such as Phoenix varieties (i.e. Dactylifera, Sylvester, Senegal Date etc.), contractor will include in their proposed Tree/Shrub program, a comprehensive quarterly fertilization and root/bud drench for potential disease and infestation.

When applicable, the contractor will monitor site tubes that have been installed to monitor ground water build up around the root ball of specimen palms to de-water them as necessary.

Warranty

If a plant or tree dies from insect or disease damage while under this Tree/Shrub Care Program, it will be replaced with one that is reasonably available by contractor if it is reasonably decided to be from negligence by the contractor determined by COD management. Exclusions to this warranty would be Acts of God, along with pre- existing conditions, i.e. soil contamination or poor drainage, nematodes, borers, locusts and insects such as Asian Cycad Scale. Also excluded are diseases such as Verticillium and Fusarium Wilt, TPDD, Lethal Bronzing, Entomosporium Leaf Spot Fungus and Downey Mildew that are untreatable with currently available chemicals. In the event these conditions exist, the contractor is responsible to promptly report any detection to the COD representative.

Highland Meadows COD I GMS

Component "D" -	Irrigation Maintenance
Frequency of Service
Contractor will perform the following itemized services under "Specifications" on a monthly basis completing 25% of the inspection each week. The irrigation inspection will should be performed during the same week(s) each month. Repairs under $500 should be carried out each month with just verbal confirmation. Anything over $500 requires written approval.

Specifications
Activate each zone of the system.
Visually check for any damaged heads or heads needing repair.
Visually check all landscape areas irrigated with Netafim drip lines to ensure proper water flow and pressure.
Clean filters located at each zone valve monthly if applicable. Clean, straighten or adjust any heads not functioning properly.
Straighten, re-attach to bracing and touch up paint on riser heads as needed. Report any valve or valve box that may be damaged in any way.
Leave areas in which repairs or adjustments are made free of debris.
Adjust controller to the watering needs as dictated by weather conditions, seasonal requirements, and water management district restrictions including adjusting of rain sensors.
Contractor will provide a written report of the findings by zone. Qualifying Statements
Repairs
	Repairs that become necessary and that are over and above the routine monthly inspections will be done on a time and material basis. Hourly irrigation repair rates will be defined in overall landscape maintenance contract.
	Request for authorization must be submitted to the COD representative for approval. A description of the problem, its location and estimated cost should be included. All repairs must be approved by the COD representative prior to initiating any work. It is up to COD management's discretion to allow contractor to proceed with repairs at an agreed threshold without prior approval.

Service Calls

Service Calls required between scheduled visits will be billed on a time and material basis at the rates extra pricing rates.

When not an emergency, request for authorization must be submitted in written form to the COD representative for approval. A description of the problem, its location and estimated cost should be included. All repairs must be approved by the COD representative prior to initiating any work.

Contractor will pay special attention during irrigation (IMC) maintenance inspections to ensure that sprinkler heads are positioned so that water does not spray directly onto buildings, windows, or parking areas.

Contractor will be held responsible for any accident that arises from the over spray of water on hard surfaces if it is determined that the contractor was negligent in performing monthly irrigation maintenance.

Damage resulting from contractor's crews working on the property (i.e., mower and edger cuts) will be repaired at no charge to the COD within 24 hours of being detected.

Highland Meadows COD I GMS

Contractor shall not be held responsible for any system failure caused by lightning, construction work, pre-existing conditions, freeze or other acts of God.

Contractor shall not be held responsible for damage to the landscape caused by mandatory water restrictions placed on the property by the governing water management district.

Contractor will visually inspect irrigation system weekly while performing routine maintenance. Contractor will provide a 24 hour "Emergency" number for irrigation repairs.
Contractor shall take all required readings from meters or at pump stations as required and work with the COD representative to file all quarterly and/or semi-annual reports to the Water Management District.

Component "E" - Additional Services
To be priced separately but as part of the landscape contract. These services are subject to bids at management's discretion at any point.

Note: Additional services work is to be considered as a supplement of the overall Landscape Maintenance contract. All Special Services work is to be performed by supplemental crews. COD management can bid out these services at their discretion and work is to be completed according to this scope, or as COD Management agrees. In addition, contractor should and is expected to recommend when they believe these services should be carried out in their bid documents.
Additionally, all "Additional Services" will be billed in the month they are performed as a separate line item on that month's invoice. Additional services costs will not be spread out across the full annual contract.

1 - Bedding Plants -Annuals (If Applicable)

The nature and purpose of "Flower Beds" is to draw attention to the display. The highest level of attention should be placed on their on-going care.

Schedule

The most appropriate seasonal annuals will be used. A standard yearly rotation includes but is not limited to: All flower beds on the property will be changed out four (4) times per year during the months of January, April, July, and October. Changes to the amounts of annuals, rotations timing, or date of installation can be made at COD management discretion.

Contractor recognizes that flower beds are intended to highlight and beautify high profile areas and should be selected for color, profusion, and display.

All newly planted beds will have a minimum of 50% of the plants in bloom at the time of installation and they shall be 4 ½" individual pots.

Contractor will obtain prior approval of plant selection from the COD representative 2 weeks before installation.

Highland Meadows COD I GMS

Installation

Plants are to be installed utilizing a triangular spacing of 9" O.C. between plants.

Annually, prior to the Spring change out, existing soil will be removed to a depth of 6" in all annual beds and replaced with clean growing medium composed of 60% peat and 40% fine aged Pine Bark.

All beds will be cleaned, and hand or machine cultivated to a depth of 6" prior to the installation of new plants.

Create a 2" trench where the edge of the bed is adjacent to turf or hardscape.

A granular time-release fertilizer and a granular systemic fungicide will be incorporated into the bedding soil at the time of installation.

All beds should be covered with 1" layer of Pine bark Fines after planting.

Follow-up applications of fertilizer, fungicide and insecticide are provided as needed.

Annuals that require replacement due to over-irrigation or under-irrigation will be replaced immediately by contractor without charge to the COD.

Maintenance
Flower beds unique to the property will be reviewed daily or at each service visit for the following: Removal of all litter and debris.
Beds are to remain weed - free at all times.
All declining blooms are to be removed immediately.
Inspect for the presence of insect or disease activity and treat immediately.

Seed heads are to be removed from plants as soon as they appear. "Pinching" of certain varieties weekly is to be a part of the on-going maintenance as well. Frequent "pinching" will result in healthier, more compact plants.

Prolific bloomers such as Salvia require that 10% to 20% of healthy blooms are to be removed weekly. Pre-emergent herbicides are not to be used in annual beds.
Contractor guarantees the survivability and performance of all annual plantings for a period of 90 days. Any plant that fails to perform during this period will be immediately replaced at the contractor's expense.

Warranty
Any bedding plant that dies due to insect damage or disease will be replaced under warranty. Exclusions to this warranty would be freeze, theft, or vandalism.

Highland Meadows COD I GMS

- Bed Dressing
Application of designated mulching to community bed spaces.

Schedule
Mulching will be carried out twice per year. Once in the spring, once in the fall. The most desirable months are May and Early November. Mulch will be priced "per yard". Application will be completed within a two-week time period.

Installation

Prior to application, areas will be prepared by removing all foreign debris and establishing a defined, uniform edge to all bed and tree rings as well as a 1" to 2" deep trench along all hardscape surfaces to include equipment pads, in order to hold the mulch in place. Bed dressing should be installed in weed free beds that have been properly edged and prepared.

Bed Dressing should be installed to maintain a 2" thickness in all bed areas, including tree rings in lawn areas and maintenance strips unless otherwise directed by the COD representative. Some areas will require more mulch than others. Focal areas are to be prioritized. If at any point the application does not allow enough yards to maintain 2-inch depth across beds, then an additional proposal will be created by the contractor for the additional needed yards.

- Palm Trimming Schedule

Specimen Date Palms such as Phoenix varieties (i.e. Dactylifera, Sylvester, Senegal Date,etc.) in excess of 12' will be trimmed up to two times per year in June and/or December as needed. All vegetation will be removed from their trunk and nut and loose or excessive boots will be removed and/or cross cut during this process. Contractor will monitor for disease and recommend treatment if necessary.

All palms less than 15' will be trimmed as needed by the detail crew during the regular detail rotation as outlined in General Services.

Washingtonia palms in excess of 15' will be trimmed up to two times per year in the months of February and August as needed.

All palms other than Washingtonia, in excess 15' will be trimmed up to once per year in the month of August.

Trimming shall include removal of all dead fronds, loose boots and seed stalks.

Trim palms so that the lowest remaining fronds are left at a ten and two o'clock profile or nine and three o'clock at the discretion of management. "Hurricane" cuts are only to be done at the direction of the COD representative.

When trimming, cut the frond close to the trunk without leaving "stubs".

It is imperative that the contractor use clean and sanitized tools, sanitizing their tools thoroughly from tree to tree.

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PLAT BOOK 3, PAGES 60-63

KENNETH W. THOMPSON
REGSTf'.ATION NO. 408')

Proposals to be provided under separate cover

Section 2

Section A

Proposal # 3004
5217 Macoso Court
New Port Richey, Florida 34655
Ph (727)271-4946
Fax (727)264-8736
signatureprivacywalls@gmail.com
DATE: 10/27/2023
BID EXPIRES 30 DAYS FROM ABOVE
	DATE	

SOLD TO: Governmental Management Service	PROJECT: Highland Meadows-
219 E Livingston St.	Wall Repair -	N 10th St. Davenport, FL Orlando, FL 32801
Email: jblanco@gmscfl.com	PH: (786) 238-9473

Scope of work:	
To take out and dispose 28 LF of damaged masonry wall, install new foundation, install blocks, apply stucco, and install top Styrofoam wall cap, paint new section of wall.

Notes: engineering, permit and permit processing fees included in the price.
MOT permit if needed not included in the price. Un upfront deposit required- 50 % of contract	

Price $29,500.00

Additional options (if needed only)

TERMS OF PAYMENT: NET 30 FROM THE DATE OF COMPLETION OF WORK
Note: This proposal is based on estimated quantity (LF). Actual LF Installed will be billed. Signature Privacy Walls is not responsible for any soli work after wall installation. Signature Privacy Wall is not responsible for any damage to sidewalk, landscaping, sod, driveways, etc. that might occur during the installation process.

Seller: Signature Privacy Walls of FL, Inc.	Buyer: Governmental Management Service

Rasima Crnjac	(Signature & Title)
Date Accepted: 	

An Equal Opportunity Employer

Section B

Prepared for:
Government Management Service Joel Blanco
1008 Highland Meadows St Davenport, FL 33837
(786) 238-9473 I jblanco@gmscfl.com

Evaluated on:
Wednesday, November 1, 2023

Evaluated By:
Ben Williams
(813) 848-9399 I ben@midstatedrainage.com
Midstate Drainage & Structural Repairs 13618 McIntosh Rd
Thonotosassa, FL 33592
Main (833) 543-8352
www.Midstatedrainage.com License #CBC1264339

Scope of Work
We would like to thank you for giving us the opportunity to earn your business. Our belief is to approach projects using a comprehensive plan that corrects the source of the problems and the symptoms they have caused. This method provides a quality solution that lasts much longer than addressing only portions of the issues.
After performing a thorough examination of your property, we have prepared the following estimate and diagram to meet the needs of your project. We believe this will provide a detailed explanation of our solution as well as the associated costs.
Section 1
Custom/Structural

Product	Quantity

Custom
Custom

Scope of Work
OPTION #1

Wall will be demolished as needed to remove all damaged block.
Block will be hauled off site.
Footer will be cleaned and inspected for damage.
If no damage is found footer will be prepped for block installation.
If footer damage is found that section will be removed and replaced.
Holes will be drilled into existing footing and #5 rebar will be epoxied in holes.
Concrete block will be installed to match existing wall Hight.
-After proper cure time block cores will be filled with concrete.
Customer is responsible for finale finish and paint.
-All debris will be cleaned up and hauled off site.

Section 2

Custom/Structural

Product

Quantity

Custom
Custom

Scope of Work
OPTION #2

Wall will be demolished as needed to remove all damaged block.
Block will be hauled off site.
Footer will be cleaned and inspected for damage.
If no damage is found footer will be prepped for concrete pour.
If footer damage is found that section will be removed and replaced.
Holes will be drilled into existing footing and #5 rebar will be epoxied in holes.
Welded wire mesh will be attached to rebar.
Forms will be built in place.
Concrete will be poured and finish as smooth as possible.
-After proper cure time forms will be removed and cap will be replaced.
Customer is responsible for finale finish and paint.
-All debris will be cleaned up and hauled off site.

Section: Section 1

Costs

Description	Quantity	Cost

Custom

1.00
Total Cost:

$11,101.20
$11,101.20

Section: Section 2

Description	Quantity	Cost

Custom

1.00	$16,216.20
Total Cost:	$16,216.20

	Total: $27,317.40	

Payment Terms			
Deposit	Due at bid acceptance	$5,463.48	
Final Payment	Due after project completion	$21,853.92	

Terms & Conditions
Disclaimers
Customer possessions to be removed from work area or moved and protected by owner.
Shelving, utilities, and any other customer possessions blocking access to affected areas to be removed by owner prior to commencement of work.
Everything in our ability will be done to minimize dust and disturbance but it is important to note that proposed work can cause noticeable dust and disturbance to surrounding areas.

Contract
CONSTRUCTION AGREEMENT

THIS CONSTRUCTION AGREEMENT is entered into this 11/3/2023, between Joel Blanco (hereinafter "Owner"), whose address is 1008 Highland Meadows St, Davenport, FL 33837, and Midstate Drainage & Structural Repair LLC whose principal place of business is located at 13618 McIntosh Rd., Thonotosassa, FL 33592 (hereinafter "Company").

The Owner and Company hereby agree as follows:

Section I. Description of Work

Company has performed a foundation evaluation of your home and has observed damage that requires repair in order to preserve the structural integrity of your home. The damage observed may have been caused by multiple sources that will need to be addressed. Company approaches these repairs using a comprehensive solution that addresses the source of the problems and also the symptoms they have caused. This approach provides a quality repair that lasts much longer than addressing only portions of the issues your home is experiencing.

Below is a detailed explanation of how we will address your foundation issues and the associated costs and conditions.

The Company shall perform the following described work, in accordance with the contract documents, including all plans and specifications, at 1008 Highland Meadows St, Davenport, FL 33837.

50059-Perimeter Wall Damage

It is noted that Company relies upon and uses air movers and dust collectors to minimize dust and disturbance but it is important to note that the proposed work can cause noticeable dust and disturbance to the surrounding areas.

Section II. Contract Sum or Agreed Payment to Company

The Owner agrees to pay the Company for the work described the contract sum listed above. Payment of this amount is subject to additions or deductions in accordance with the remainder of this Agreement, and the other documents to which this Agreement is subject.

No work shall begin without the required payments and will void any contract and warranties between the Owner and Company. Payments cannot be withheld due to non-completion of any other contractors work, other contractors non­ compliance regarding code, license, permits, and paperwork or changes in acceptance of insurance certificates, liability amounts, or lack of, by any other party. Projects not paid in full day of completion will accrue a 3% late fee until the entire amount, including late fees, is paid. Non-payment will result in voided warranties. All balances over 30 days will be charged a monthly finance charge of 1.33% or 16% annually. 20% is due at signing with the remainder due upon completion.

Section Ill. Certificate of Completion and Final Payment

Upon written notice that the work is ready for final inspection and acceptance, Owner will promptly inspect the work. When either the work receives a certificate of occupancy, or the owner agrees that the work meets their satisfaction, Owner will promptly pay, within 30 days of the certificate of completion, (or cause to be paid) the balance due under the Agreement less an amount equal to the cost to complete any missing or unfinished punchlist items.

Company agrees to provide Owner with a Final Affidavit stating that all sub-Companys and suppliers have been paid or

showing those unpaid and the amounts thereof. The amounts withheld for punchilist items will be paid to Company immediately upon completion of each of the punchlist items. Occupancy will be granted to owner when construction is substantially completed, the certificate of occupancy is issued, and Company receives payment of the final payment, less any money held for incomplete items.

Section IV. Commencement and Completion Dates

Any time lost by reason of change in plans or specifications requested by Owner, other acts of Owner, weather conditions not reasonably anticipated, or any other conditions that are not within Company's control shall be added to the specified time of completion and Company shall not be liable for such delay. For any delays not the responsibility of the Company, the price shall increase by the difference, if any, in the Company's costs occasioned by such delay.

Section V. Contract Documents

The terms of this Agreement include the terms and conditions of this Agreement, and incorporated by reference, the provisions in the other documents specifically listed in Exhibit A. The terms of this Agreement shall prevail over any conflicting provisions in the documents incorporated by reference. If a conflict exists between the plans and the specifications, the specifications shall govern.

Section VI. Duties and Rights of Owner

The Owner shall give all instructions to the Company, shall furnish all necessary surveys for the work, and shall secure and pay for easements for permanent structures or permanent changes in existing structures or facilities on the work site, or which are necessary for proper completion of the work. Owner shall prepare all work areas so as to be acceptable for Company's work under this Agreement, including removing possessions and items from the work area. Owner shall be responsible for working with and getting approval from any COD or HOA that maintains or has the right to approve any work done by Company.

Section VII. Duties and Rights of Company

The Company's duties and rights in connection with the project are as follows:

Responsibility for and Supervision of Construction. The Company shall be solely responsible for all construction under this contract, including the techniques, sequences, procedures, and means, and for coordination of all work. It shall supervise and direct the work to the best of its ability, and give the work all attention necessary for such proper supervision and direction.

Furnishing of Labor, Materials, Etc. The Company shall provide and pay for all labor, materials, and equipment, including tools, construction equipment, and machinery, utilities, including water, transportation, and all other facilities and services necessary for the proper completion of work on the project in accordance with the contract documents.

Payment of Taxes; Procurement of Licenses and Permits. The Company shall pay all taxes required by law in connection with work on the project in accordance with this contract including sales, use, and similar taxes, and shall secure and pay the fees for all licenses and permits necessary for proper completion of the work.

Compliance with Construction Laws and Regulations. The Company shall comply with all laws and ordinances, and the rules, regulations, or orders of all public authorities relating to the performance of the work. If any of the contract documents are at variance with any such requirements, the Company shall notify the architect promptly on discovery of the variance.

Clean-up. The Company agrees to keep the work premises and adjoining ways free of waste material and rubbish caused by its work or that of its sub-Companys. The Company further agrees to remove all waste material and rubbish on termination of the project, together with all its tools, equipment, machinery and surplus materials. It agrees, on terminating its work at the site, to conduct general clean-up operations, including the cleaning of all glass surfaces, paved streets and walks, steps, and interior floors and walls.

Section VIII. Change Orders

Owner may, from time to time, order changes in the work, which will be authorized by a written Change Order approved by Company. Owner shall pay the reasonable costs associated with any such changes.

Work shall be changed, and the contract price and termination time shall be modified only as set out in the written change order. Any adjustment in the contract sum resulting in a credit or a charge to the Owner shall be determined by mutual agreement of the parties, or by arbitration, before starting the work involved in the change.

Section IX. Disputes

Any and all claims and disputes relating to this Agreement that are in excess of $30,000.00 shall be subject to binding arbitration in accordance with the Arbitration Rules of the American Arbitration Association for the construction industry in effect at the time of the arbitration. Prior to commencing Arbitration, the alleged aggrieved party must give written notice to the other party within a reasonable time after the dispute has arisen. In no event shall a written notice of demand for arbitration be given after the date on which a legal action concerning the matter in dispute would be barred by the appropriate statute of limitations. In the event there is a claim or dispute for less than $30,000.00, then either party may request Arbitration, but neither party shall be compelled to Arbitration. Should legal action be filed for any claim or dispute less than
$30,000.00, venue shall be proper in Polk County, Florida and Florida law applies. Section X. Insurance
Company shall purchase and maintain at Company's own expense, all necessary worker's compensation and liability insurance, commercial general liability insurance, and comprehensive automobile liability insurance to protect Company from claims for damages because of bodily injury, including death, and for damages to property that may arise both out of and during operations under this Agreement.

Section XI. Correcting Work

When it appears to the Company during the course of construction that any work does not conform to the provisions of the contract documents, it shall make necessary corrections so that the work will so conform, and in addition will correct any defects caused by faulty materials, equipment or workmanship in work supervised by it or by a sub-Company, appearing within one year from the date of issuance of a certificate of substantial completion, or within a longer period that may be prescribed by law or that may be provided for by applicable special guarantees in the contract documents.

Section XII. Termination

Company's Termination. The Company may, on fifteen days written notice to the Owner, terminate this Agreement before the termination date when for a period of fifteen days after a progress payment is due, through no fault of the Company, the Owner fails to make the payment. On termination under these circumstances, the Company may recover from the Owner payment for all work completed and for any loss sustained by the Company for materials, equipment, tools, or machinery to the extent of the actual loss plus a reasonable profit, provided the Company can prove the loss and damages.

Owner's Termination. The Owner may, on fifteen days notice to the Company, terminate this Agreement before the termination date without prejudice to any other remedy the Owner may have, when the Company defaults in performance of any provision of the Agreement or fails to carry out the construction in accordance with the provisions of the contract documents. On termination under these circumstances, the Owner may take possession of the work site and all materials on it and finish the work in whatever way the Owner deems expedient. If the unpaid balance on the contract sum at the time of the termination exceeds the expense of finishing the work, the Owner will pay the excess to the Company. If the expense of finishing the work exceeds the unpaid balance at the time of termination, the Company agrees to pay the difference to the Owner.

On default by the Company, the Owner may elect not to terminate the contract, and in that event the Owner may make good the deficiency that the default has caused and deduct the costs from the progress payment then or to become due to the Company.

Section XIII. Severability

The invalidity or unenforceability of any provisions of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement, which shall remain in full force and effect.

Section XIV. Indemnification

Owner waives any right or claims Owner may have against Company for any personal injuries and/or property damages incurred by anyone other than Company and/or Company's sub-Companys on the property during the period of work and shall indemnify, defend, and hold Company harmless from any claims asserted for such alleged injuries and/or damage.

Owner shall hold Company harmless and shall defend and indemnify Company for any claims, actions, suits, awards, damages or otherwise, including without limitation, attorney's fees and costs, arising out of or related to (i) Owner's breach of any term, condition, or representation in this Agreement; or (ii) arising out of or related to any claims, actions, awards,

liabilities, or damages for any injury to person or personal property arising out of Owners visits (including invitees and guests) to the premises and/or residence. For purposes of any indemnification provisions in this Agreement, the term "Company" includes its respective officers, directors, employees, agents, sureties, sub-Companys, suppliers, and servants.

Section XV. Right to Cure

Florida law contains important requirements you must follow before you may file a lawsuit for defective construction against a Company, subCompany, supplier, or design professional for an alleged construction defect in your home. Sixty days before you file your lawsuit, you must meet certain and specific conditions under Florida law.

Section XVI. Governing Law and Assignment

This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall not be assigned without the written consent of all Parties. Venue shall be in Polk County, Florida.

Section XVII. Representations

This Agreement constitutes the entire Agreement between Company and Owner, and supersedes all prior negotiations, representations, understandings, and agreements, whether written or oral. This Agreement may be amended only by the written consent of all Parties. Owner acknowledges that Company has made no guarantees, warranties, or understandings that are not included in this Agreement.

Section XVIII. Warranties of Company The Company hereby warrants:
All material is guaranteed to be as specified, and the work to be performed in accordance with the specifications submitted for the above work and completed in a substantially workmanlike condition.

Foam jacking concrete leveling system installed is free from defects in material and workmanship. This system will prevent any further settlement of stabilized and leveled concrete for five years from the date of completion.

This warranty is only transferrable to a new owner when the new owner contacts Company to transfer the warranty within 30 days of purchase of the premises. Failure to contact Company or transfer the warranty properly within 30 days will void this warranty.

These warranties shall only apply if the remainder of this contract is adhered to and all payments are completed.

Failure or issues resulting from acts of god, acts of nature, including but not limited to: earthquake, fire, flood, etc, or collision by equipment or vehicles are excluded from this warranty.

Company agrees to promptly make good, without cost to owner, any and all defects due to faulty workmanship which may appear without one year from the date of completion and acceptance of this work by the Owner, provided that the Owner is not in breach of this Agreement, including having paid in full per the Agreement terms any monies due. This limited warranty is the only express warranty provided by Company.

Any implied warranty of habitability extends only to the conditions of the project at the time of completion and does not extend to any conditions not known or under the control of the Company at the time of commencement of the project or to any defect caused by conditions occurring subsequent to the completion of the project.

Any implied warranties including (but not limited to) warranties of merchantability, fitness for a particular purpose, habitability, and good workmanship are disclaimed and limited to the provisions of this section.

Section XIX. Florida's Construction Lien Law

ACCORDING TO FLORIDA'S CONSTRUCTION LIEN LAW(§§ 713.001 to 713.37, Fla. Stat.), THOSE WHO WORK ON YOUR PROPERTY OR PROVIDE MATERIALS AND ARE NOT PAID IN FULL HAVE A RIGHT TO ENFORCE THEIR CLAIM FOR PAYMENT AGAINST YOUR PROPERTY. THIS CLAIM IS KNOWN AS A CONSTRUCTION LIEN. IF YOUR COMPANY ORASUBCOMPANY FAILS TO PAY SUBCOMPANYS, SUB-SUBCOMPANYS, OR MATERIAL SUPPLIERS OR NEGLECTS TO MAKE OTHER LEGALLY REQUIRED PAYMENTS, THE PEOPLE WHO ARE OWED MONEY MAY LOOK TO YOUR PROPERTY FOR PAYMENT, EVEN IF YOU HAVE PAID YOUR COMPANY IN FULL. IF YOU FAIL TO PAY YOUR COMPANY, YOUR COMPANY MAY ALSO HAVE A LIEN ON YOUR PROPERTY. THIS MEANS IF A LIEN IS FILED YOUR

PROPERTY COULD BE SOLD AGAINST YOUR WILL TO PAY FOR LABOR, MATERIALS, OR OTHER SERVICES THAT YOUR COMPANY OR A SUBCOMPANY MAY HAVE FAILED TO PAY. FLORIDA'S CONSTRUCTION LIEN LAW IS COMPLEX AND IT IS RECOMMENDED THAT WHENEVER A SPECIFIC PROBLEM ARISES, YOU CONSULT AN ATTORNEY.

We the undersigned, have read, understand, and agree to each of the provisions of this Agreement and hereby acknowledge receipt of a copy of this Agreement.

By:

Ben Williams-Owner Zack Miller-Owner
Midstate Drainage & Structural Repair LLC

By signing any forms or agreements provided to you by Midstate Drainage & Structural Repairs, you understand, agree and acknowledge that your electronic signature is the legally binding equivalent to your handwritten signature. You agree, by providing your electronic signature, that you will not repudiate, deny or challenge the validity of your electronic signature or of any electronic agreement that you electronically sign or their legally binding effect.

Signature:	Date:	Time:

Section D

Section 1

Highland Meadows CDD Action Items

November 17, 2023	
Number	Date Assigned	Item	Entity or Person(s) Responsible	Status	
1	09.15.2023	Revise Meeting
Schedule for FY 23-24	District
Management	Complete	
2	09.15.2023	Landscape Proposals	Field Management	Proposals to be considered 11.17.2023. Current landscape service agreement requires XX days cancellation notice.	
3	09.15.2023	Identify Records Repository in Polk County	District Management	Pending	
4	09.15.2023	Status of District Management Transition Items	District Management	GMS assumed District Management Certain paper records are pending receipt from Rizzetta as of 11.08.2023.
Electronic records have been received by GMS and in the audit process. The website has fully transitioned to being controlled by GMS.	
5	09.15.2023	Letter to property owner regarding erosion in vicinity of 127 Highland Meadows Ct and maintenance of private property	District Counsel & District Engineer	District Engineer spoke to property owner prior to September 15 and letter to memorialize will be mailed from District Counsel.	
6.	09.15.2023	Review CDD property Tract B in vicinity of 127 Highland Meadows Ct to determine if additional sod should be installed or seeded to deter erosion	Field Management	Information will be reported at 11.17.2023 meeting.	

Section 2

to be provided under separate cover

Section 3

to be provided under separate cover

AUDIT COMMITTEE MEETING

Section III

Section A

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT
REQUEST  FOR  PROPOSALS

District Auditing Services for Fiscal Year 2024
City of Davenport, Polk County, Florida

Instructions to Proposers

Section	1.	Due	Date.		Sealed		proposals	must	be	
received no later	than	Monday,	April	1,	2024	at	5:00	p.m.,	at	
the offices  of  Governmental  Management  Services  –  Central  Florida,  LLC, Attn: Tricia Adams/ Brittany Brookes, District Manager,  219 East  Livingston Street, Orlando, Florida 32801. Proposals will be publicly opened at that time.

Section 2. Familiarity with the Law. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

Section 3. Qualifications of Proposer. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

Section 4.  Submission of Only One Proposal.  Proposers shall be disqualified, and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.
Section 5.	Submission of Proposal. Submit one (1) original hard copy and one
electronic	copy	of	the	Proposal	Documents,	and	other	requested	attachments,

at	the	time	and place

indicated

herein,	which	shall	be	enclosed

in	an	opaque	sealed	envelope,
marked	with the title
“Auditing	Services	– Highland Meadows	Community	Development District” on the	face of it.

Section	6.	Modification	and	Withdrawal.	Proposals	may	be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety (90) days.

Section 7.  Proposal  Documents.   The  proposal  documents  shall  consist  of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).

Section 8.  Proposal. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

Section 9. Basis of Award/Right to Reject. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

Section 10. Contract Award. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

Section 11. Limitation of Liability. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in Section 768.28, Florida Statutes, or any other statute or law.

Section 12.	Miscellaneous. All proposals shall include the following information in addition to any other requirements of the proposal documents.
List		position	or	title	of	all	personnel	to	perform work	on the	District audit. Include résumés for each person listed; list years of
experience in present position for each party listed and years of related experience.

Describe		proposed	staffing	levels,	including résumés	with		applicable certifications.

Three	references	from  projects	of	similar	size	and	scope.
The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.

The  cost of the provision of the services under the proposal for Fiscal Years 2024, 2025, 2026, 2027, and 2028. The District intends to enter into five (5) separate one- year agreements

Provide a proposed schedule for performance of the audit.
Section 13.  Protests.  In accordance with the District’s Rules of Procedure, any
protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) calendar hours (excluding Saturday, Sunday, and state holidays) after the receipt of the Proposal Documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturday, Sunday, and state holidays) after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Proposal Documents.

Section 14. Evaluation of Proposals. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION EVALUATION CRITERIA

Ability of Personnel.	(20 Points)

(E.g., geographic location of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing workload; proposed staffing levels, etc.)

Proposer’s Experience.	(20 Points)

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other community development districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work.	(20 Points)

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services.	(20 Points)

Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required.

Price.	(20 Points)

Points will be awarded based upon the lowest total proposal for rendering the services and the reasonableness of the proposal.

TOTAL	(100 Points)

Section B

HIGHLAND MEADOWS COMMUNITY DEVELOPMENT DISTRCT REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES

The Highland Meadows Community Development District hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District’s financial records for the fiscal year ending September 30, 2024, with an option for four (4) additional
annual renewals. The District is a local unit of special purpose government created under Chapter 190, Florida Statues, for the purpose of financing, constructing and maintaining public infrastructure. The District is located in Polk County, Florida. The District currently has an operating budget of approximately $177,344. The final contract will require that, among other things, the audit for the fiscal year ending September 30, 2024, be completed no later than June 1, 2025.

Each auditing entity submitting a proposal must be authorized to do business in Florida; hold all applicable state and federal professional licenses in good standing, including but not limited to a license under Chapter 473, Florida Statutes, and be qualified to conduct audits in
accordance with “Government Auditing Standards”, as adopted by the Florida Board of Accountancy. Audits shall be conducted in accordance with Florida law and particularly section 218.39, Florida Statutes, and the rules of the Florida Auditor General.

Proposal package, which include evaluation criteria and instructions to proposers, are available from the District Manager at the address and telephone number listed below.

Proposers must provide one (1) original hard copy and one (1) electronic copy of their proposal to Governmental Management Services – Central Florida, LLC Attn: Tricia Adams, District Manager, 219 East Livingston Street, Orlando, Florida 32801, in an envelope marked on the
outside “Auditing Services – Highland Meadows Community Development District.”

Proposals must be received by 5:00 PM on Monday, April 1, 2024, at the office address listed above. Proposals received after this time will not be eligible for consideration. Please direct all questions regarding this Notice to the District Manager who can be reached at (407) 841-5524.

District Manager
Governmental Management Services – Central Florida, LLC